Detailed notes of the seminar "Project Management" by Janos Petrovics at the International Business School Budapest/ Vienna for the Master's programme in M.Sc. Strategic International Management
Project Management (PM) is a holistic approach that strives to represent the interest of all affected
functions in an organization. So primary function is COORDINATION. Therefore, PM cannot be subject
to the control of any functional departments.
Mission
- How you will get to where you want to be
- Question: “What do we do? What makes us different?”
- Concentrates on the present leading to the future
- Defines the customer(s), critical processes and it informs you about the desired level of
performance.
Vision
- Where you want to be
- Question: “Where do we aim to be?”
- Outlines what the organisation wants to be.
- Concentrates on the future (on the goal). It is a source of inspiration
Strategy
- Include short- and long-term goals and explain how those goals will be achieved.
- Focus on present actions and outcomes needed to move closer to achieve the mission
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- Evolves and updated over time to adjust for current factors
Process and project
- Processes – A structured set of related activities designed to accomplish a specific objective
in a measurable usually a repeatable manner.
- Projects – A project is a unique, finite undertaking with clearly-defined objectives (with
defined quality), involving many inter-related tasks or activities and the contribution of a
number of people working co-operatively under centralised control to produce a specified
outcome or product within clearly-defined parameters of time, cost and quality.
Function – is an organizational entity, typically characterized by a special area of knowledge or
experience
- Which function should oversee project management?
- With which functions should project management be linked?
Project constrains
Project lifecycles
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In-session
Organizations:
3 main forms of organizations: Functional/ traditional/ client-focused, project, matrix
- Project Manager next to the G.M. – PM task: Project managers (PMs) are responsible for
planning, organizing, and directing the completion of specific projects for an organization
while ensuring these projects are on time, on budget, and within scope
Project manager's skills: Inspires a Shared Vision, Good Communication, Team-Building
Skills, Problem Solving Skills
- Functional organizations: Hierarchical type of organization (e.g. Manufacturing, Production)
o Employees are grouped as per their area of specialization supervised by their
functional manager with expertise in the same field
o Project stakeholders: All people affected of the project
The project manager needs to align with other department's leaders to achieve implication
of changes at the employee level.
+ efficiency, less bureaucracy, clear hierarchical setup; - department leaders might not favour
the project, be protective of their teams to not get overwhelmed by tasks
- Projectized organizations: Project manager has its own department
o The members of the project team are chosen and delegated from the units
o The members of the project team report only to the project manager
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