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Unit 15 Cloud Storage & collaboration tools distinction achieved.
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Unit 15 Cloud Storage & collaboration tools distinction achieved.
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DCLOUD STORAGE AND
COLLABORATION TOOLS
By: Ibrahim Zitouni
[COMPANY NAME]
[Company address]
,Contents
Client requirement......................................................................................................................................3
How IT is presently utilized within organizations.........................................................................................3
How cloud technology affects businesses...................................................................................................5
How IT systems are used and how it meets business requirements............................................................6
Different types of cloud computing models...............................................................................................11
My plan......................................................................................................................................................19
Our mission................................................................................................................................................19
Our vision..................................................................................................................................................20
Our Goals...................................................................................................................................................20
Explaining what a Cloud storage is............................................................................................................21
Explaining collaboration tools and Why we would need it........................................................................22
Cloud computing choices...........................................................................................................................22
The collaboration tool I chose...................................................................................................................26
The cloud storage I chose..........................................................................................................................26
Developing a cloud storage within the business........................................................................................27
Setting up OneDrive...................................................................................................................................27
How to setup a OneDrive...........................................................................................................................27
Download and arranged applications for OneDrive...................................................................................28
Installing and configuring OneDrive devices..............................................................................................28
Handling OneDrive.....................................................................................................................................30
Uploading files on OneDrive.....................................................................................................................35
Using file explorer and mac Finder to move and copy files to OneDrive...................................................36
Windows 10...............................................................................................................................................37
Backing up files, folders and images from OneDrive.................................................................................39
Managing PC Backup or preventing PC Backup.........................................................................................41
Uploading files physically through a Smartphone from OneDrive.............................................................43
Developing a collaboration tool.................................................................................................................47
Creating a Microsoft Teams account.........................................................................................................47
Installing Microsoft Team..........................................................................................................................49
1
,Creating a team and channel.....................................................................................................................51
Creating a team.........................................................................................................................................51
Creating a channel.....................................................................................................................................56
Setting up a video conference...................................................................................................................58
How to setup meetings..............................................................................................................................59
Microsoft Teams Prices..............................................................................................................................63
Testing and managing OneDrive................................................................................................................63
Testing Microsoft Teams............................................................................................................................72
Reviewing the extent to which the cloud storage meets the client’s requirements..................................74
Comparing the different impacts of cloud technologies on a business.....................................................77
The impact of cloud computing on businesses and their workers.............................................................77
Beneficial impacts......................................................................................................................................77
Detrimental Results...................................................................................................................................78
Justifying and implementing decisions to meeting the client’s requirements as well as risks...................79
Justifying planning decision.......................................................................................................................79
Optimizing cloud storage and collaboration tool.......................................................................................83
Optimizing OneDrive.................................................................................................................................83
Organizing OneDrive..................................................................................................................................84
Adding security information info for two-step verification........................................................................86
Features on Microsoft Teams....................................................................................................................89
Impacts of different types of Cloud technology.........................................................................................91
Saas effects on a business..........................................................................................................................91
Iaas Effects on a Business..........................................................................................................................92
Paas effects on a business.........................................................................................................................92
Feedback and responses............................................................................................................................93
Optimization of the plan based on feedback.............................................................................................95
Before optimization:.............................................................................................................................95
After optimization:................................................................................................................................95
Benefits and Limitations of my plan..........................................................................................................96
Reviewing my plan.....................................................................................................................................96
Assessment of a Cloud Storage Platform...................................................................................................97
References.................................................................................................................................................98
2
, Client requirement
I am an IT Technician for a medium sized business, as my job entails it is my job to look at cloud
technology and see how it can benefit my employers. I have been assigned by my supervisor to produce
an analytical report on if it would impact the business in a successful or in a negative way.
How IT is presently utilized within organizations
All modern media which helps people, corporations and organizations use knowledge includes ICT. It
includes all digital items which, in electronic format, deal with information. ICT is also associated with
storing, extracting and distributing digital information.
By empowering smaller firms to level the playing field with bigger corporation’s technology has
transformed the way businesses operate. In order to establish strategic benefits in the commercial
market small companies use a variety of technologies, from databases to smartphones. In their
preparation phase for efficient implementation and to give space for potential growth, small business
owners must recognize the introduction of technology. This enables holders to build operations using
the most powerful available technologies.
Impact on working expenses
Technology may be used by small business holders to decrease business costs. Simple enterprise
technology helps an organization, such as data collection, accounting and recruitment, to optimize back-
office operations. Mobile tech makes it possible to communicate in actual time with home offices and
field staff. For example, when they accumulate everything, field reps may use smartphone apps to
monitor their regular expenditures and make them synchronize instantly back at the workplace with
accounting system.
3
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