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SMN Study Notes – Safety Management 3Chapter 1
1. Distinguish between the four basic functions of a manager and give a practical
example of an applicable safety item that would be addressed at each function.
Planning: this is where the manager plans for a future outcome, formulating of goals to
reach the organisations to achieve a specific result. Where by using resources such as
Natural, Financial and Human Resources management is able to select the right
decisions or alternatives to help ensure his and the organisations plans.
Planning in-compasses the elements of short, medium and long term planning process.
Organising: is the structure of the organisation/enterprise, here it’s the process of who
will do what to achieve the enterprise objectives and goals. And establishing an
organisational organogram depicting the CEO/GM down to the supervisor and artisans
pertaining to each Supervisors team.
Leading: this process involves leading people in different positions in the enterprise to
perform their work to achieve the organisations goals and objectives.
Controlling: the control process is broken down onto 4 basic steps which are;
1. Set standards: Set standards that the organisation needs to follow – standards
that are or have been laid down, regulations, ISO standards etc.
2. Measure actual Performance: Measure actual performance by teams a
performance appraisal can be used to identify each employees strong points and
weaknesses along with performance of the entity.
3. Compare actual Performance:
4. Take corrective actions: Rectify any actions that don’t meet the enterprise/entity
goals and Objectives.
2. Eight different management theories have been discussed. Interpret the best that
describe how safety is implemented in your place of work?
Reinforcement Theories: this is one theory I would chose as Group Five is on business
rescue, and most employees are a bot stressed out, safety practitioners can begin to
apply there trade and aid in the use of some human resources training and be the
employer champion and employee champion and teach employees to forget current
situations and focus on the work at hand the safety precautions to achieve those goals.
3. Explain how would you apply the motivational theories in your organisation?
I would apply them to educate employees to better at their activities and perform their
duties safely, the need to work safe because families need them to go home each and
every day, the theories are perfect for motivation at all levels of the organisation, to
ensure we all achieve the enterprises goals. Motivate employees towards better
personal behaviour issues on and off the job. Where employees struggle to complete
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, SMN Study Notes – Safety Management 3
their duties I would assist and look at any training required for specific SHEQ needs. In
all this it would be to motivate management and line managers to be more proactive
towards safety and show the need to teams why Safety is imperative in the workforce
daily duties.
SUMMARY
In this chapter, you would have noticed that the function of management is not an easy
concept. You can also see that as time has progressed, the art of management has evolved
accordingly. We can say that management is an art as well as a science and even today there is
no one single, integrated approach which suits all situations and organisations. As we continue
in this study guide, you will see that the process of management will continue to change as
times change.
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, SMN Study Notes – Safety Management 3
Chapter Two:
1. Describe in your own words the main factors that have an influence such that
organisations are forced to change the way that they do business.
Factors that have influenced the change of business today are,
1. In today’s world it is less cost effective to employ a team that is on a limited
duration contract (LDC) than it is to employee a full time team, a full time team
cost a organisation more capital in the long run, benefits can take a toll on a small
to medium size organisation, where as a temporary worker befits are just his
salary, and a few other small items the entity needs to pay for.
2. Due to economic difficulties and the price hikes of general household items and
living costs and having the husband bring home the main pay cheque has woman
now seeking to be employed as well to lessen the burden of the economic
difficulties of today’s world,
3. Most organisations are moving away from industrial areas as the cost of such
facilities are huge, where as to move an office to a suburb to costs could reduce
and allow a small to medium business to be more productive or even with the
extra cash flow increase his market share.
4. Companies with large shareholders are now downsizing due to economic
difficulties and opting for a smaller private entity with few draw backs and huge
expenditures.
Why the change to such measures would be the cause of lower costing products
being shipped into the country where consumers will tend to turn to in difficult
times, where once we had a consumer based product range of quality controlled
items form top brands, a overflow of cheaper just as good products flow into the
country thus effecting the GDP of a country that allows china made toys at 1/3
the price of a top brand toy manufacturer.
2. In the organisation that you work for, has there been any change in the way that
management has run the organisation over the last 10 years?
Yes due to economic changes my current employer has been placed on business
rescue, due to some fail safe modes being over looked, the operational cluster of
various departments not being able to secure profits to ensure all divisions
produce instead of losing income, the basis of other divisions having to acquire
more works to ensure they can fill the quota and allow the entity to move forward,
thus a tools has taken place where retrenchments are a constant yearly
occurrence, when this is seen it shows that the organisation is unable to fill its
books and ensure its profit margents and quotas are meet.
Leaning towards LDC employees from other countries who work for a fraction of
what a south African will work for, thus the permanent employee is becoming a
employment way of the past. Cheaper to get LDC employees than to use
permanent workers.
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, SMN Study Notes – Safety Management 3
3. If yes, which of the four types of reaction patterns did they adopt?
Devolution
This strategy goes hand in hand with decentralisation, where managers now take
more responsibility for profits at lower levels in the organisation. Here the
organisation can employee a site Manager instead of a General Manager to
perform the same duties and cost is minimised.
4. Your company would like to introduce a new health and safety system. Answer
the following with regard to the change:
Who would be part of the leadership team?
Line Management, Supervision, Engineers, Safety Practitioners, Supervision would be
part of the leadership team.
Who would make up the action research team?
Safety Practitioners, Supervision, Engineers and Line managers.
Give a reason why there needs to be a change?
There is a need to be change because times are changing and new technological
systems are being introduced, Downsize the workforce and take on a lower
responsibility to focus on smaller projects with larger profit margins.
What would the leadership team possible state as a goal resulting from the change?
The Organisation Transition Model by: Beckhard and Harris (1987)
Emphasises the balance between flexibility and stability that allows an organisation to
make changes while maintaining enough stability to continue operations.
What type of intervention would be taken at each of the three levels?
The individual level
If the individuals that are expected to be involved in the change do not fully accept the
process, success will be difficult to achieve. This is true where employees fail to see that
an organisation need to survive and refuses to see how reducing its workforce is
imperative to survival will defiantly cause an organisation to become productive and
achieve its goals.
At group level
At this level you need to develop common shared values and shared purposes.
Defiantly will need to ensure the company continues to deliver on its promises to the
private and international sectors.
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