Summary
Samenvatting Strategische Eventorganisatie
- Course
- Institution
Inhoudstafel, budget, technology, legal, production/operation, food/beverages, safety, ... Kort: alle modules vind je in dit document.
[Show more]
Seller
Followfurkanztrk
Content preview
Table of Contents1. Budget .......................................................................................................................................... 1
1.1. Budget als verkoopargument............................................................................................... 1
1.2. Budget als communicatietool .............................................................................................. 1
1.3. Budget als verplichte stap .................................................................................................... 1
1.4. Budget: Break-even calculatie ............................................................................................. 1
1.5. Budget als leidraad............................................................................................................... 1
1.6. Functionele kostenindeling .................................................................................................. 1
1.7. Vaste en variabele kosten .................................................................................................... 2
1.8. Onvoorziene kosten ............................................................................................................. 2
1.9. Kosten reductie? .................................................................................................................. 2
2. BTW .............................................................................................................................................. 3
2.1. Verscheidende BTW tarieven .............................................................................................. 3
3. Inkomsten .................................................................................................................................... 4
3.1. Cashflow ............................................................................................................................... 4
3.2. Tickets .................................................................................................................................. 4
3.3. Partners en sponsors ........................................................................................................... 5
3.4. B2B ....................................................................................................................................... 5
3.5. Subsidies .............................................................................................................................. 5
4. Production.................................................................................................................................... 6
4.1. Site plan/technisch tekenen ................................................................................................ 6
4.2. Locaties ................................................................................................................................ 6
4.2.1. Checklist goede locatie ................................................................................................ 7
4.2.2. Trends bij locaties ........................................................................................................ 7
4.3. Tenten .................................................................................................................................. 7
4.4. Elektriciteit ........................................................................................................................... 8
4.5. Sanitair ................................................................................................................................. 8
4.6. Decoratie .............................................................................................................................. 9
4.6.1. Voorbeelden decoratie leveranciers ............................................................................ 9
4.6.2. Bloemen ..................................................................................................................... 10
5. Extra ........................................................................................................................................... 11
5.1. Licht & Geluid ..................................................................................................................... 11
5.1.1. Kabels ......................................................................................................................... 11
5.1.2. Trussing ...................................................................................................................... 12
5.1.3. Belichting.................................................................................................................... 12
, 5.1.4. Geluid ......................................................................................................................... 12
5.1.5. Termen ....................................................................................................................... 12
6. Operations ................................................................................................................................. 12
6.1. Functies v/e effectief draaiboek ........................................................................................ 12
6.2. Communicatie via walkietalkies ......................................................................................... 13
7. F&B: Food and Beverages .......................................................................................................... 13
8. Technology ................................................................................................................................. 14
8.1. Waarom gebruiken we technologie in events? ................................................................. 14
8.2. Pre-event (wat) .................................................................................................................. 14
8.2.1. Microsite/registration page ....................................................................................... 15
8.2.2. On-site registration .................................................................................................... 16
8.2.3. Badging....................................................................................................................... 16
8.3. Event (wat) ......................................................................................................................... 17
8.3.1. Payment ..................................................................................................................... 17
8.3.2. Entertainment ............................................................................................................ 18
8.4. Online & Hybrid.................................................................................................................. 19
8.4.1. Online events ............................................................................................................. 19
8.4.2. Hybrid events ............................................................................................................. 19
9. Safety ......................................................................................................................................... 20
9.1. Inleiding.............................................................................................................................. 20
9.1.1. Proces ......................................................................................................................... 20
9.2. Risicobronnen .................................................................................................................... 20
9.3. Risicofactoren .................................................................................................................... 20
9.4. Wat is een risicoanalyse? ................................................................................................... 21
9.4.1. Risicoanalysematrix.................................................................................................... 21
9.5. Preventie ............................................................................................................................ 22
9.5.1. Locatie ........................................................................................................................ 22
9.5.2. Medewerkers / Crew / Producenten ......................................................................... 23
9.5.3. Catering ...................................................................................................................... 24
9.5.4. Attesten...................................................................................................................... 24
9.5.5. Communicatie ............................................................................................................ 24
9.5.6. Afval ........................................................................................................................... 25
9.5.7. Beveiliging .................................................................................................................. 25
9.5.8. Brandpreventie .......................................................................................................... 26
9.5.9. Genotsmiddelen ......................................................................................................... 27
, 9.5.10. Weer........................................................................................................................... 27
9.5.11. Grote publieksconcentraties ...................................................................................... 28
9.6. Veiligheidsplan ................................................................................................................... 28
10. Bezoek Expo Brussels ............................................................................................................. 29
10.1. Paleizen .......................................................................................................................... 29
10.2. Hal 11 ............................................................................................................................. 29
10.3. Auditoriums.................................................................................................................... 30
10.4. ING-event ....................................................................................................................... 30
11. Legal ....................................................................................................................................... 32
11.1. Aansprakelijkheid en verzekeringen .............................................................................. 32
11.1.1. Soorten verzekeringen die je al individu/gezin kan nemen: ...................................... 32
11.1.2. Hoe is onze verzekeringssector gestructureerd? ....................................................... 32
11.1.3. Aansprakelijkheid ....................................................................................................... 32
11.1.4. Verplichte verzekeringen ........................................................................................... 34
11.1.5. Andere verzekeringen ................................................................................................ 35
11.2. Vergunningen ................................................................................................................. 37
11.2.1. Milieuvergunningen en geluidsnormen ..................................................................... 37
11.2.2. Nachtlawaai................................................................................................................ 39
11.2.3. Reclame langs de openbare weg ............................................................................... 40
11.2.4. Verkeer ....................................................................................................................... 40
11.2.5. Vergunningen voor het schenken van sterke drank .................................................. 40
11.2.6. Eetwaarvergunningen ................................................................................................ 40
11.2.7. Afvalplan .................................................................................................................... 40
11.2.8. Meldingsplicht............................................................................................................ 41
11.3. Wettelijke verplichtingen ............................................................................................... 41
11.3.1. Muziek auteursrechten .............................................................................................. 41
11.3.2. Legaal verworven muziek .......................................................................................... 41
11.3.3. Alcohol ....................................................................................................................... 41
11.3.4. Alcohol- en drugspreventie ........................................................................................ 42
11.3.5. Roken ......................................................................................................................... 42
11.3.6. GDPR .......................................................................................................................... 43
11.3.7. Gebruik foto- en videomateriaal................................................................................ 44
11.3.8. Evenementenloket ..................................................................................................... 45
, 1. Budget
- Budget opstellen = continu proces
- Juridisch sluitend = schriftelijke bevestiging van offertes (vraag bestelbon op!)
o Zeker niet vergeten, van cruciaal belang om te doen. Wanneer leverancier officiële
bevestiging niet ontvangt zal hij producten niet leveren.
- Excel of Numbers = KEY
- Break Even Point = punt waarbij je uit de kosten bent – bij B2C event
- Better safe than sorry = laat je bijstaan indien je niet zeker bent over iets
- Budget niet gelijk aan begroting = bedrijfsvoering komende jaren
- Budget = toekomstige lange termijn planning onderbouwd met cijfers
- Gaat over inkomsten en uitgaven v/h event
- Belangrijk om reële cijfers te toetsen aan het budget = kostenbewaking
- Een duidelijk overzicht met inkomsten & uitgaven
- Ga in detail!
- Geen verassingen/no assumptions
1.1. Budget als verkoopargument
- Geeft duiding aan je offerte.
- Is iets haalbaar? Reality check bij klant.
- Basis van contract (vb: laat klant alles tekenen).
- Transparantie en vertrouwen naar klant toe (zodat klant zich veilig voelt & vertrouwen
heeft in jou).
1.2. Budget als communicatietool
- Cijfers zijn een universele taal
- Budget is dynamisch
- Tekort is tekort
1.3. Budget als verplichte stap
- Contractueel verplicht
- Verplichting naar financiële instelling en/of sponsors
- Noodzakelijk voor het nemen v/e verzekering
- Fiscale verplichtingen naar de overheid
1.4. Budget: Break-even calculatie
- Financiële haalbaarheid
- Duidelijkheid in budgettaire ruimte
- Duidelijkheid in te bereiken doelstellingen
1.5. Budget als leidraad
- Zorgt voor overzicht
- Afpunten
- Een holy bible bij pre-eventfase
1.6. Functionele kostenindeling
- Gebruik v hoofdgroepen met tussentotaal
1
The benefits of buying summaries with Stuvia:
Guaranteed quality through customer reviews
Stuvia customers have reviewed more than 700,000 summaries. This how you know that you are buying the best documents.
Quick and easy check-out
You can quickly pay through credit card or Stuvia-credit for the summaries. There is no membership needed.
Focus on what matters
Your fellow students write the study notes themselves, which is why the documents are always reliable and up-to-date. This ensures you quickly get to the core!
Frequently asked questions
What do I get when I buy this document?
You get a PDF, available immediately after your purchase. The purchased document is accessible anytime, anywhere and indefinitely through your profile.
Satisfaction guarantee: how does it work?
Our satisfaction guarantee ensures that you always find a study document that suits you well. You fill out a form, and our customer service team takes care of the rest.
Who am I buying these notes from?
Stuvia is a marketplace, so you are not buying this document from us, but from seller furkanztrk. Stuvia facilitates payment to the seller.
Will I be stuck with a subscription?
No, you only buy these notes for $8.04. You're not tied to anything after your purchase.
Can Stuvia be trusted?
4.6 stars on Google & Trustpilot (+1000 reviews)
67474 documents were sold in the last 30 days
Founded in 2010, the go-to place to buy study notes for 14 years now