Summary
Summary Authoring a formal email
- Course
- Institution
in this summary, I use a clear table to describe the different parts of a formal mail. Definitely don't be afraid to ask me questions!
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ambereenhoorn
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- Name unknown: Dear Sir / Dear Mrs Santy…Dear Madam Dear Sir…
- Name known: Dear Mr / Mrs Dear Miss Van Malderen…
Introduction ɤ Ms = neutral
ɤ Miss = unmarried
- ‘Greetings’/all capitals/contracted
form
Previous contract Thank you for your email of…
Reason for writing - I am writing you in connection with…
- I am writing you with regard to…
- In reply to your email, …
Giving information - I am writing you to let you know that…
- I am delighted to tell you that…
- We regret to inform you that…
Attachments Please find attached my report.
Asking for information - Could you give me some information
about…?
- I would like to know…
Content
- I am interested in receiving…
Requests I would be grateful if you could…
Promising action I will…
Offering help Would you like me to…?
Final comments - Thank you for your help
- Do not hesitate to contact us again if you
require any further information.
- Please feel free to contact me if you have
any questions.
- I am looking forward to … + ing-form
- Give my regards to…
Close - (With) kind regards
- Yours sincerely (name known)
- Yours faithfully (name unknown)
Authoring a formal email
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