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Step by step instructions and information on everything about Tables, tabs and section breaks on Sam cengage
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Tables, Tabs, section breaks and equation editor1. Align Data in a table cell
Choose alignment options for table text to make your document look more
polished and professional.
Select the text in the first column of the table.
Click the Table Tools Layout tab on the Ribbon.
The Alignment buttons on the Table Tools Layout tab align cell contents
vertically and horizontally.
In the Alignment group, click the Align Centre Left button.
The table data in the first column is aligned along the middle and left of each
cell.
2. Change direction of data in table cell
Change the direction of data displayed in table cells so it better fits the size or
shape of the cell, or to make the table look more interesting.
Click the last cell in the header row of the table.
The Table Tools Design and Layout tabs appear on the ribbon.
Click the Table Tools Layout tab on the ribbon.
In the Alignment group, click the Text Direction button.
Word changes the text direction so it displays vertically, reading from top to
bottom.
Click the Text Direction button again.
Word now displays the text vertically, reading from bottom to top, like the
text in the other header cells.
3. Convert Table to text
If you do not want a table in your document, but want to keep the text it
contains, convert the table to text.
Select the table.
The Table Tools tabs become available on the ribbon.
Click the Table Tools Layout tab on the ribbon.
In the Data group, click the Convert to Text button.
The Convert Table to Text dialog box is displayed.
In the Convert Table to Text dialog box, click the Paragraph marks option
button.
The table will be converted to text with paragraph marks instead of tabs,
commas, or some other character used to delineate the separate cell entries.
Click OK.
The Convert Table to Text dialog box closes. The table is converted to text
separated by paragraph marks.
4. Convert Text to Table
If document text is arranged in rows and columns, consider converting the
text to a Word table. Tables look more professional and are easy to edit and
format using commands on the Table Tools tabs on the ribbon.
Select the body text starting with "Team Member" and ending with "50".
Click the Insert tab on the ribbon.
In the Tables group, click the Table button.
In the Insert Table gallery, click Convert Text to Table.
The Convert Text to Table dialog box opens and displays options for the
conversion. Word has used tabs to determine the number of columns in the
table, and the Tabs option is selected by default in the Separate text at
section.
Click OK.
Word converts the text to a table with three columns.
,5. Delete table row or column
Delete an entire row or column from a table when you no longer need the
data it contains. If you just delete the data, but not the row or column cells,
you will have blank spaces in your table.
In the fourth row of the table, click the cell containing "Research analyst".
To delete a row from a table, you can select any cell in that row.
Click the Table Tools Layout tab on the ribbon.
In the Rows & Columns group, click the Delete button.
The Delete menu opens.
On the Delete menu, click Delete Rows.
The data and all the cells in the row are removed from the table. The
remaining rows below the deleted row move up.
In the second column of the table, click the cell containing "Code".
To delete a column from a table, you can select any cell in that column.
In the Rows & Columns group, click the Delete button.
The Delete menu opens.
On the Delete menu, click Delete Columns.
The data and all the cells in the column are removed from the table. The
remaining columns beside the deleted column move over.
6. Distribute table rows or columns
Distribute table columns and rows to make them uniform in size and shape.
This can make a table look neater and more organized.
Select the table.
Click the Table Tools Layout tab on the ribbon.
In the Cell Size group, click the Distribute Rows button.
Word adjusts the height of the selected rows so that they are uniform in
height.
In the Cell Size group, click the Distribute Columns button.
Word adjusts the widths of the selected columns so that they are uniform in
width.
7. Repeat header row
Repeat the header row for tables that span more than one page. Column
headings will display on each page, and readers are less likely to get lost or
confused about what they are reading.
Select the header row of the table.
Click the Table Tools Layout tab on the ribbon.
In the Data group, click the Repeat Header Rows button.
Word repeats the header at the top of the table on the second page. The
Repeat Header Rows button is toggled on so you can see it is activated.
8. Resize a table row/column o exact dimensions
Specify exact dimensions for table rows and columns to ensure the table fits
in the space allotted. You can also use exact measurements when you want
two or more tables to look the same.
Place the insertion point in the "Team Member" cell.
The Table Tools tabs appear on the ribbon. You can change the size of both
the row and the column associated with this cell.
Click the Table Tools Layout tab on the ribbon.
In the Cell Size group, click the Height text box, type .4 and press ENTER.
Word adjusts the row height to the new dimension.
In the Cell Size group, click the Width text box, type 1.5 and press ENTER.
Word adjusts the column width to the new dimension as specified.
9. Click and Drag to resize a table row or column
, If you don't know or need exact measurements, resize a row or column using
the mouse. As you drag the border, Word dynamically changes the cell width
or height so you can see what the adjustment will look like as you go.
Click and drag the right border of the "Role" column until each item name
appears on one line.
Word resizes the column. The other columns shift over but maintain their
original widths.
Click and drag the lower border of the "Role" row so that it stops just under
the header row text.
Word resizes the row. The other rows shift up but maintain their original
heights.
10. Sort a table on multiple columns
You can sort a table by the data in one or more columns. Sorting on multiple
columns is especially useful in a table that has repeating data in one column.
Place the insertion point in the table.
The Table Tools tabs become available on the ribbon.
Click the Table Tools Layout tab on the ribbon.
In the Data group, click the Sort button.
In the Sort dialog box, click the Sort by arrow.
You will choose the first column to sort on.
In the Sort by list, click "Team Member".
You can accept the default Ascending order. First, the team member names
will be listed alphabetically from A to Z.
Click the Then by arrow.
In the Then by list, click "Client".
You can accept the default Ascending order again. The client names will be
listed alphabetically after the team member names are sorted.
Click OK.
The Sort dialog box closes, and Word sorts the list by the columns you
indicated.
11. Sort a table on one column
Sort a table to reorder the rows according to values in the specified sort
column in either ascending or descending order.
Place the insertion point in the table.
The Table Tools tabs become available on the ribbon.
Click the Table Tools Layout tab on the ribbon.
In the Data group, click the Sort button.
The Sort dialog box opens. You will specify the sort column and type of sort.
In the Sort dialog box, in the Sort by section, click the Sort by arrow.
Word displays a list of columns you can sort.
Click Hours per Week.
Word will sort the table based on the data in the Hours per Week column.
In the Sort by section, click the Descending option button.
Word will display sort results in numerical order from highest to lowest.
Click OK.
Word performs the sort and reorders the table rows accordingly.
12. Split table cells
You can split a cell to divide it into two or more rows or columns, which you
might want to do with a merged cell or to create a custom layout for a table.
Place the insertion point in the first table cell, which contains the text
"Industry Number of Clients".
The Table Tools tabs become available on the ribbon.
Click the Table Tools Layout tab on the ribbon.
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