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SAP questions and answers
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Which of the following determines what a user is allowed to do within the SAP system? User Role The SAP Module that is used for the functions of cost accounting and internal reporting is the CO 01:19 01:36 Which of the following is an inherent weakness of internal control? -M...

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  • July 30, 2022
  • 30
  • 2021/2022
  • Exam (elaborations)
  • Questions & answers

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  • sap
  • which of the fo
  • which of the following determines what a user is allowed to do within the sap system
  • the sap module that is used for the functions of cost accounting and internal reporting is the

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SAP
Which of the following determines what a user is allowed to do within the SAP system? -
Answer User Role

The SAP Module that is used for the functions of cost accounting and internal reporting
is the - Answer CO

Which of the following is an inherent weakness of internal control? - Answer -
Management override of controls; -Collusion amongst people with incompatible duties -
Human error

The organizational unit that represents the independent legal accounting entity in SAP
is the - Answer Company Code

The Highest level in an SAP instance is the - Answer client

The application control compares the data entered into a field for a transaction to that in
a master record to verify the data entered exists? - Answer Validity Check

In SAP the process through which the user sets values in tables to cause the system to
function in a desired manner is known as? - Answer Configuration

A field check typically helps enhance which of the following common transaction related
objectives? - Answer A particular transaction is recorded accurately

Application Controls are useful for enhancing the reliability of transaction data and
master data - Answer true

Which of the following are types of data within the SAP system? - Answer -Master Data
-Transaction Data
-configuration Data

Master file (Standing Data) & Transaction processing experience within SAP for the
following process - Answer MM (Procurement/ Purchasing)
PP (Production)
SD (Sales and Distribution)
FI/CO (Financial & Cost Accounting)

What is SAP? - Answer -SAP is an ERP (enterprise resource planning system) which is
highly integrated system that provides:

1)Seamless flow of information across organizational bound

2)Standardized environment that keeps data separate from applications

,Material Management (MM) (Purchasing) - Answer Master Data used (standing data):

-Vendors
-Materials (Inventories)
1)Raw Materials
2)Trading Goods
3)Finished Goods

Material Management (MM) - Answer Documents:
Bill of Materials ("recipe"
Purchase Order
Goods Receipt
Invoice

Other:
Reconciliation Accts (ex:Sub Ledgers)

SAP updates the G/L in "Real Time" - Answer -There is no intermediate recording in
journals, Each transaction posted right to ledger. Processing speed of computers allows
for this.

Material Management(MM01-MM08) - Answer -Create Reconciliation Accounts
-Create Vendor Master Data
-Create Raw Material Master Data
-Create Trading Good Master Data
-Create Finished Products Master Data link Vendor to Material

Material Management(MM09-MM12) - Answer -Purchase Requisition
-Purchase Order
-Goods Receipt
-Invoice Receipt

Material Management (MM- Procurement Logistic) - Answer -Purchasing
-Invoice Verification
-Inventory
-Management
-Warehouse Management

Client - Answer The highest level in a SAP instance. A client is a self-contained unit with
a separate set of master records and its own set of configuration tables. An instance
(installation) can have more than one client (e.g., a training client, a testing client, and a
production client). In using SAP the user logs on to a particular client that usually has a
three digit numeric identifier.

, Company Code - Answer Represents an independent legal accounting entity that
contains a balanced set of books as required by law or regulation. A client may have
more than one company code (e.g. a company code for the US, one for Germany, one
for Canada, etc.)

Chart of Accounts - Answer A list of all accounts in the General Ledger for a company
code. Each company code must be assigned one, and only one chart of accounts.
However, more than one company code can use the same (i.e., identical) chart of
accounts. SAP comes preconfigured with a large number of charts of account. For
example, the delivered US chart of accounts is CAUS. Accounts can be added to,
deleted from, or modified in the delivered chart of accounts as desired by the user.

Passwords: - Answer Each user has a unique password. On the initial log in to the
system, the user must change a generic delivered password to one chosen by the user.
The password must be at least three characters long, cannot begin with a "!" or "?", and
the first three characters unique and not contained in the user name.

Roles and Profiles: - Answer Roles specify the sets of tasks or activities that can be
performed by a particular user within the system. A role is assigned to each user. When
the user logs on, the system automatically presents a specific menu for that user's
assigned role.

For example, a receiving clerk should perform only certain tasks within the SAP system.
When a receiving clerk logs on, that user's role will define what the user will be allowed
to view, create, change, delete, etc.

Profiles work in the same manner as do roles to restrict authorization for access to the
system.

User profiles and roles are entered by system administrators into user master records
thus enabling users to access and use specific functions within the system. SAP also
produces a separate application enhancement called Governance Risk and Controls,
which can identify compatible and incompatible duties with a color coding. This
application is not part of the software you are using, but know that organizations use it
to properly define roles.

Session: - Answer Each instance in which a user is connected to the SAP system is
known as a session. A user can have up to nine sessions open at any given time (but
each session is logged into the same client and company code).

Configuration: - Answer Configuration is table-driven customization of the SAP system
to meet specific customer requirements. In configuration the user sets values in tables
to cause the system to function in a desired manner. Configuration is somewhat like
setting the defaults in a word process or spreadsheet application. It does not change the
underlying source code in the system. In the Classic Rockers case there are no
configuration exercises. The case system has been preconfigured.

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