EVALUATION OF CASH FUND MANAGEMENT IN THE DEPARTMENT OF CONSERVATION OF FOREST RESOURCES AND ECO TOURISM IPB
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Educational institution
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University
ABSTRACT
Cash is a company’s most liquid asset and is also a resource necessary to carry out the company's operational activities. The existence of cash is very easy to transfer, so there is a high risk of misappropriation and abuse. Therefore, it is necessary to have good and transparent manage...
EVALUATION OF CASH FUND MANAGEMENT IN THE DEPARTMENT OF
CONSERVATION OF FOREST RESOURCES AND ECO-TOURISM IPB
ABSTRACT
Cash is a company’s most liquid asset and is also a resource necessary to carry out
the company's operational activities. The existence of cash is very easy to transfer, so there
is a high risk of misappropriation and abuse. Therefore, it is necessary to have good and
transparent management so as not to have a bad influence on the company and interfere
with the smooth operation of its operations.
The purpose of this review is to evaluate the management of petty cash funds in an
educational institution in carrying out its operational activities by knowing how systems
and procedures for establishing, recording, using, and replenishment of cash funds as well
as systems for controlling and supervising cash funds. Evaluation is carried out to find out
whether the management of cash funds carried out at the educational institution has been
running well based on the system and procedures applied. The review carried out by the
compiler is in the Department Conservation of Forest Resources and Ecotourism
(DKSHE) IPB, which is located in Dramaga Bogor. DKSHE is an educational institution
that organizes and develops academic education in Undergraduate and Postgraduate
Programs.
The results of the review show that the system and procedures for establishing cash
funds for small DKSHE follow the rules and regulations that apply at IPB, the recording
of The Assistant Expenditure Treasurer (BPP) is carried out only in the form of Manual
Cash and fill out the Financial Information System (SIMKEU) IPB, there are still
weaknesses in terms of document flow in the use of cash funds, replenishment of cash
funds done when it reaches the minimum limit by following the system and procedures
that apply at IPB, there is an authorization from the competent authority on the controlling
and supervising its cash funds, and the absence of segregation of duties function and the
responsibility of the section that manages DKSHE cash funds.
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, CHAPTER I
PRELIMINARY
1.1. Background
Every financial administration at an institution, agency, or company conducts cash
transactions. Cash is a most liquid company asset. Cash consists of coins, banknotes,
checks, demand deposits, money orders, and money deposits available for withdrawal at
any time from the bank and other financial institutions. The existence of cash is very easily
transferable and its owners cannot be proven, so cash very high risk of fraud and abuse.
Misappropriation and misappropriation of cash, for example, is the occurrence of
discrepancy in recording cash receipts from the balance that should be, reporting of
excessive expenses for travel expenses to obtain greater reimbursement from the
company, the use of temporary funds time by employees for personal use without
recording, recording fake expenses without any actual transactions, prepare evidence
vouchers fake or submission vouchers payment twice, the transfer of funds from the
company's bank to the bank's employees and so on. Thus, security measures and cash
control are essential.
Cash has an important role for a company because cash is a resource that is necessary
to carry out activities and operations. Usually, the use of cash occurs every working day,
from the beginning of operating hours to the end of operating hours. Without In the
presence of cash, activities in a company will not run well. So, the company must manage
cash well. If the company is not good at managing cash then it can interfere with the
smooth running of its operational activities and can even have an impact on bad for the
company.
So is the case with the Department of Forest Resources Conservation and
Ecotourism (DKSHE) IPB. In its routine activities, DKSHE forms a cash fund which aims
to finance its operational activities. Usually, The cash funds are used to finance expenses
planned or unplanned, such as the purchase of stamps, stationery office, meeting banquet,
student practicum fees, lecturer honorarium or experts from outside IPB, and so on. Cash
fund owned by DKSHE is not only available on hand but also available in banks with a
relatively large amounts, so that DKSHE must manage cash properly owned and
transparent. Applying good and transparent cash fund management can minimize the
occurrence of misuse or misappropriation in the use of funds by certain parties that can
hinder the smooth running of activities and even may result in losses.
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, Based on the background description of the preparation of the final project above,
then the author takes the title “Evaluation of Cash Fund Management in Department of
Forest Resources Conservation and Ecotourism IPB”.
1.2. Problem Identification
Based on the background of the preparation of the final project above, then the
authors identify the problems to be discussed as follows:
1. What is the procedure for establishing, recording, using, and submission of cash
funds to the Department of Forest Resources Conservation and Ecotourism IPB?
2. How to control and supervise cash funds in the Department Conservation of Forest
Resources and Ecotourism of IPB?
3. How is the management of cash funds in the Department of Conservation IPB's
Forest Resources and Ecotourism been going well?
1.3. Aims and Objectives
The aims and objectives of the implementation of the preparation of the final project
are as follows:
1. To know the procedures for the formation, recording, use, and submission of cash
funds to the Department of Resource Conservation Forest and Ecotourism IPB.
2. To find out the weaknesses and strengths of the control system and supervision in
managing cash funds in the Department of Conservation of Forest Resources and
Ecotourism IPB.
3. Evaluating the management of cash funds at the Department of Conservation
Forest Resources and Ecotourism IPB.
1.4. Uses of Final Project Preparation
The usefulness of the preparation of this final project is as follows:
1. For Compilers
It is hoped that it can provide new insights and experiences regarding the
management of cash funds from the real world of work, apart from the theoretical
knowledge received during the lecture period.
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, 2. For Related Institutions
It is hoped that it can provide suggestions for improvement so that it can be used as
a basis for consideration in managing cash funds to be more effective.
3. For Academics..
Apart from being a graduation requirement, the results of this final project can be
used by SITE Unity students as insight, knowledge, reference, and used as additional
information about the system's good cash management.
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