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Unit 23- Assignment 2
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This is the 2nd assignment in unit 23 for BTEC Sport QCF. This assignment was marked as a distinction by Pearson.
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Unit 23 Assignment 2Task One
P3, M2
As a project team, produce a feasibility study to show the different options available for the
planning of your event
P3 Plan a sports event, with tutor support
M2 Independently plan a sports event
Requirements:
Aims and objectives of event (e.g. profit, fundraising, bonding, education,
environmental)
Resources needed (e.g. equipment, staff, money etc.)
Health and safety requirements (e.g. Risk assessments, first aid, regulations, legislation
etc.)
Contingency plans (e.g. weather, resources, accidents etc.)
Legal considerations( e.g. child protection; health & safety legislation, legal factors,
compliance with National Governing Body guidelines)
Other considerations (e.g. environment, ethics, own organisational/institutional policies
and guidelines etc.)
Aims and Objectives:
The aim of our Rugby 7s tournament is to raise money for charity. We will be raising the money for
the Action Against Hunger charity which is an international charity that uses the money to save the
lives of malnourished children and support their families to beat hunger. We will raise this money by
charging each team £10 for entry and any spectators will need to pay £1 to watch and 100% of the
money raised will go to the charity. Another aim of this 7s tournament is to allow the kids involved
to have fun in a competition environment. This will benefit them a lot as whether they win or lose,
we will do our best to make sure that they leave smiling after having a great time.
Resources Needed:
To set up this 7s tournament we will need a number of human and physical resources. The human
resources that we will need are: referees, linesmen, groundkeeper, health and safety officer,
safeguarding officer, first aiders, chefs, a charity representative and the committee members of the
club that is hosting the festival. The physical resources that we will need are: rugby posts, post
protectors, pitch markings, size 5 balls, whistles, flags, first aid kits and the club kitchen. With all of
these resources we will be able to run a fun and safe 7s tournament.
Health and Safety Requirements:
Risk assessment is a technique for identifying and controlling hazards associated with an
organisation’s activities. Voluntary groups, without employees, should undertake risk assessments
but are not obliged to do so. Undertaking risk assessments demonstrates commitment to volunteers
and the duty of care owed to them.
,They are also an excellent way to identify and overcome health and safety problems. Risk
assessment involves identifying all hazards, assessing the risk and putting in places measures to
control unacceptable risks. E.g. replacing the faulty socket.
Assessing risk requires knowledge of the work activities. This can be found in the people who do the
work. The assessment should therefore involve employees and volunteers. A hazard is anything that
has the potential to cause harm. E.g. a faulty electrical socket. Risk is the likelihood of it causing
harm and the degree of harm it could cause. E.g. an electrical shock that could lead to a fatality.
All employers must provide minimum levels of first aid cover. There must be at least one first aid box
and a notice displayed in the workplace telling staff:
The location of the first aid box
The name and location of the first aider or appointed person. An appointed person is
someone who has basic first aid knowledge and is available whenever people are at work.
They can take charge in an emergency and are responsible for calling the emergency services. First
aiders are people who have been trained in administering first-aid and hold current first-aid at work
certificates.
Details of courses to train appointed persons or first aiders are available from the Health and Safety
Executive. Employers must assess their work activities to establish if additional first aid cover is
required. The assessment should consider the existing level of risk, the number and distribution of
workers, any lone or remote workers, and accident records, workers at other employer’s sites, shift
working and patterns of annual leave.
Organisations with no employees are not required to make a first aid assessment, although it is good
practice to do so. In certain circumstances there may be a legal duty to provide first aid facilities e.g.
arranging a large public fireworks display. Organisations with no employees may wish to consider
the potential consequence of undertaking work or holding public events without adequate first aid
facilities.
They may be found in breach of their duty of care in the event of a personal injury compensation
claim.
Contingency Plans:
For our 7s tournament we have a number of contingency plans in place for weather, resources and
accidents.
For the weather contingency plan, we will be looking at having the groundsman, club chairman, first
aider and the event organisers in the days prior to the tournament date, inspect the pitches on
numerous days to make sure that they are in a good condition to be played on. If they are not good
enough then we will let the team managers know so that they can tell their teams that the event has
been postponed for another date. Their entry fees will be refunded so they can then decide if they
can still come to the next tournament.
For the resource contingency plan, if there are any resources missing then we will check with the
club if they have any replacements first. Otherwise if the referee’s items have not come then we will
ask them to bring their own equipment the day before just in case it doesn’t turn up. If there is a
minor resource missing then we will be able to carry on without it but if a major one such as the
, posts are missing then we will have to adjust the games to carry on without it such as getting rid of
conversions and penalty kicks.
For the accident contingency plan, if there are any accidents there will be first aiders around the
pitches to treat the injury there. If the injury is more serious then we will call an ambulance and the
gate to the pitches will be left open so there is an easy access for the ambulance to come through.
Legal Considerations:
The duty of care is a general common law duty on all individuals and organisations to avoid
carelessly causing injury to persons. It has been developed by the courts over many years.
The duty is regardless of the size of the organisation, its income or whether the organisation has
paid staff.
If your organisation asks a volunteer to do a task which results in them injuring themselves or
anyone else, the members of the governing body may be liable. No matter what activities your
organisation is involved in, from running a major hospital trust to organising day trips to the seaside,
you will have to consider the duty of care owed to your volunteers.
Liability depends on establishing that the organisation failed to take reasonable care. If your
organisation has at least one paid employee it is considered an employer for the purposes of health
and safety law. Section 3 of the Health and Safety at Work Act: requires employers to ensure that, so
far as is reasonably practicable, volunteer’s workings for them are not exposed to risks to their
health or safety.
The Management of Health and Safety at Work Regulations 1999 place a duty on employers to
assess risks to the health and safety of voluntary workers.
Every organisation should check its insurance cover at least once a year. There are several insurance
options and policies to consider. Law requires some while others are optional. The more common
insurance policies are listed below. Please note this list is not exhaustive. Without insurance the
individuals responsible for the organisation could be held personally liable for claims of
compensation.
Public Liability insurance covers the organisation in the event of injury, illness, death, and loss or
damage to the property of members of the public. If this includes volunteers not covered by
employer’s liability insurance then it should explicitly say so. This insurance should also cover the
acts of volunteers. Organisations may also need to consider professional liability, personal accident,
motor vehicles or product liability insurance.
Other Considerations:
Employers must protect employees and volunteers from exposure to hazardous substances. Under
COSHH they must assess the risks arising from the use of hazardous substances and take all
necessary steps to control any risks identified.
Organisations without employees are recommended to carry out COSHH assessments but are not
required to do so. Undertaking COSHH assessments demonstrates commitment to volunteers and
the duty of care owed to them.
All public and community buildings are obliged under various Regulations and Acts to reduce the risk
of fire. You should seek advice from your local fire brigade.
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