Summary of Grade 11 Computers, Part of Your Life - Computer Applications Technology (PRACTICAL ONLY)
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Course
Computer Applications Technology
Institution
11th Grade
Book
Computers, Part of Your Life
My Grade 11 CAT Notes provide comprehensive coverage of all the material in the Study Opportunities CAT textbook while condensing the material into a much more manageable format. These notes include everything needed to pass with a distinction. NOTE: These notes contain the practical only. For note...
Summary Grade 12 Computers, Part of Your Life - Computer Applications Technology
Summary of Grade 11 Computers, Part of Your Life - Computer Applications Technology
Summary of Grade 10 Computers, Part of Your Life - Computer Applications Technology
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11th Grade
Computer Applications Technology
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All documents for this subject (12)
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CAT Practical
Word
Working with files
Metadata: Data that tells you about data
Share button in word saves the current file and creates and email with the file as an
attachment
File -> info gives you options to protect or revise the document, as well as properties
Options that increase efficiency
o Use Print Preview
o Print more than one copy at a time
o Collation options
o Page setup dialog box to set doc settings
Options that save paper
o Save paper by selecting just the pages you need
o Print on both sides of the paper
o Print more than one page on sheet
Print quality -> Printer Properties -> Economode/draft to save ink/toner
Export menu:
o Portable Document Format - Retains layout and formatting
o Word 97-2003 – allows older versions of word to open the file
o Plain Text - Lose all formatting, allows almost any program to read file
o Rich Text Format - Retains most formatting, opens on most word processors
F1 – Help pane
F4 – repeat key
Page Formatting
Sections – used to vary the page layout on one or more pages of the same document
NB: Header and footer -> quick parts -> field
Link to Previous keeps header and footer from previous sections (including page number –
must break link to have different page numbers)
Horizontal spacing – space between text in same line or margins and text
Vertical spacing – space between lines in a paragraph or between paragraphs
Style: combination of formatting attributes saved as a collection under 1 name
Word Forms
Data capturing: entering data into a computer
Text form field – field where text can be typed in
Check box filed – field where an item can be selected or marked
Drop down form field – field where on item can be selected
Memo – document that is used for less formal internal communication & that covers only 1
topic (to whom it is address, from whom, date, topic, body)
, Agenda – formal document that is used to give focus to a meeting by indicating the points to
be discussed (purpose, date, time, place, points to be discussed – welcome, matters arising,
new matter)
CV – formal comment where you introduce yourself & indicate your qualification, skills, work
experience & other relevant personal information
Mail Merge
Mail merge: process whereby a main document with merge fields is created & combined
with data from a data source to create a merged document
Data source: file or component that contains records that can be used in a mail merge (table
or query)
Main document: document that contains portions that will be exactly the same for all the
versions of the merged document – contains fields that will receive data from source
Decide what information must be changed, replace with placeholders that refer to source
Merge fields: data fields linked to the data source that will be used to insert data from the
data source into the main document
References:
Footnotes: additional information placed at the bottom of the page in a document & is
linked by a number or symbol to the relevant text in the body of the page (endnote same
but appears at end)
Footnotes (or endnotes) used to:
o Give more detailed explanation of certain text
o Make comments on certain statements
o Supply the name of the quoted person
Caption: numbered description added to a graphic object (consist of label, number & custom
text)
Enable you to:
o Refer to specific diagrams, photos in text
o Create tables of contents for figures, tables
Need to acknowledge sources to avoid plagiarism & enable people to check sources
Citation: reference to the source used in a specific instance and found in text immediately
after piece of information being referred to
Bibliography: list of cited sources found at the end of a document and formatted according
to a chosen style (doesn’t include book page numbers – only in citations)
Index: alphabetical list of words together with the page number showing where they occur
(found at end of book)
, Excel
Spreadsheet: application program that’s mainly used for doing calculations & analyzing data
Worksheets are logical way to organise data
Ways to make spreadsheet more readable:
o Conditional formatting – automatically applied to cells depending on where the cell
fulfils special criteria
o Character formatting (font style, type, colour)
o Borders and shading
Relative cell referencing: cell reference format where the column letter and/or row number
of a cell reference in a formula or function is adjusted appropriately it is copied to another
cell
Absolute cell referencing: cell reference format that prevents the column letter and/or row
number in a formula or function from changing when it is copied to another cell
POWER & ^ operator used for exponential expressions
Ctrl + ~ -> show formulae
Errors
#VALUE!
#DIV/0!
#NAME?
#REF!
#NUM!
#NULL! – operator, comma or colon has been left out
Circular reference – when function/formula that contains a cell reference that is the same as
the current cell
Making charts readable
Chart: visual representation of data & results (used to recognize patterns & forecasts)
Descriptive title & naming axes
Legends - shows which what data series represents (colors)
Each column is called data series
Data labels - indicate values at each data point – supply more concrete details as actual
values are displayed
Useful for making critical decisions based on data
Gridlines - horizontal & vertical lines behind chart that help improve readability (on charts
with axes)
Worksheets
Formulas – pastes contents and not formatting
Values – pastes results of formula or function
Formats – pastes formatting of cells
Transpose – exchanges rows and columns
Whole worksheet can be protected against change or just specific cells can be unlocked to
allow user to edit them
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