Summary
Samenvatting Project Management Advanced
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A summary of the Project Management Advanced course.
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1. Project initiationo First phase = start project
o Business case:
Detailed description problem/opportunity
- Introduction, business objectives, problem/opp statement,
assumptions, limitations
Alternative solutions
Analysis of business benefits, costs, risks, issues
Description preferred solution
Project requirements
Summarized plan --> schedule + financial analysis
o Project sponsor approves business case + required funding is allocated
--> proceed feasibility study --> PS determine if it’s worth it/ profitable
o Completion + approval feasibility study = start planning phase
o Success of project
Depends on clarity + accuracy business case
Interpreted in multiple ways = lacks clarity
Best way to make objective clear = state it so it can be verified
2. The project charter
o Purpose:
Provides understanding, reason, justification of project
Establish general scope
Establish project manager + his authority
Includes who reviews + approves project charter
o Includes:
An identification section
The overview of the project
The objective
The scope
Major milestones
Major deliverables
Assumptions
Constraints
Business need or opportunity
Preliminary cost
Project risks
Project charter acceptance
Project stakeholders
3. project planning phase
o Purpose:
Establish business requirements
Establish cost, schedule, deliverables, delivery dates
Establish resources plans
Obtain management approval
, o Basic processes
Scope planning
Preparation WBS
Project schedule development
Recourse planning
Budget planning
Purchase planning
Risk management
Quality planning
Communication planning
o Project requirements
Requirements describe characteristics of final deliverable
Specific requirements the final deliverable must have to satisfy
objectives of project
Six categories:
- Functional = WHAT deliverable must do
- Non-functional = specify criteria -> performance, development
(time, resource, quality)
- Technical = HOW it needs to be designed
- Business = The needs of the sponsoring organization, from a
management perspective.
- User = what user needs to do with it
- Regulatory = Can be internal or external, are usually non-
negotiable: restrictions, licenses, laws
o Scope inputs
->
o WBS
->
4. The scope statement
o Details project deliverables + describes major objectives
o Objectives should include measurable success criteria
o Contain
Project name
Project charter
Owner, sponsors, stakeholders
Problem statement
Project goals + objectives
Project requirements
Project deliverables
, Non-goals
Milestones
Cost estimates
5. Project schedule planning
o Defining activities
Further breakdown of work package elements of WBS
Individual units of work --> complete to fulfill deliverables
Uses everything we know about project to divide work into activities
that can be estimated
o Activity list
Everything that needs to be done to complete project
Including all activities that must be accomplished to deliver each
work package
Kinds of predecessors:
- Finish-to-start: first activity needs to be finished before next
one can start
- Start-to-finish: first an activity needs to start before the activity
can finish
- Finish-to-finish: both activities need to end together.
- Start-to-start: both activities need to begin at the same
moment.
- External predecessors: depends on things outside your project
- Discretionary predecessors: if you want
- Mandatory predecessors: have to exist because of the nature
of the work
Leads/ Lags
- Lag time = put a delay
- Lead time = give successor task some time to get started
before predecessor finishes
o Milestones
Important checkpoints
Some can be contracted -> requirement of successful completion
Some can be significant points -> keep track of
Milestone list -> let know which are required an which not
o Network diagram
->
o Gantt chart
->
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