FCCM Questions and Answers 100% Pass

FCCM Questions and Answers 100% Pass An agency employee may not, within ________ after retirement or termination have or hold any employment or contractual relationship with any business entity (where the employee had responsibilities for the contract) 2 years if the employee had decision making responsibilities when it comes to the contract. An agency employee may not, after retirement or termination have or hold any employment or contractual relationship with any business entity for ________ for life of the contract Florida law requires state employees to publicly disclose their interests. Form 1- Limited Financial Disclosure is required if you have the power to make purchases exceeding _________ and must be filed by ___________ 35,000; July 1 ethics standards apply to state employees and their families and ___ can be extended beyond their period of employment RESPECT, PRIDE, State Term Contract, Alternate Contract Source, Single Source, exempt commodities and contractual services are considered exceptional purchases (non competitive) The Solicitation Team Functions are define the scope conduct a market analysis estimate a potential costs fixed rate hourly rate or unit delivered Invitation to Bid (ITB) focus price Request for Proposals (RFP) focus price + quality invitation to negotiate (ITN) focus best value questions during solicitation go to procurement officer questions after executed contract go to contract manager if there is a change during competition it is done through an addendum if there is a change after execution of contract it is done through an amendment if solicitation is a Category Four or higher, how many members must be on the evaluation and/or negotiation team minimum of 3 once a competitive solicitation is released, members of an evaluation team or a negotiation team ________ discuss proposals or replies outside of a public meeting, not even through informal phone calls or email cannot Post all competitive solicitations on Vendor Bid System (VBS) methods to respond to vendor questions while a solicitation is active pre- response conference written question and answer period directly contact procurement officer A responsive vendor is a vendor that has submitted a bid, proposal, or reply that conforms in all material respects to the solicitation mfmp- procurement response opening takes place in a public meeting like all response openings For agreements awarded on a non competitive basis what is required a cost analysis protests- written notice of intent 72 hours protest- written notice of protest 10 days What are the required minimum review process for contractual services Cat.3 (65000) and over programmatic review financial review legal review cost analysis always performed when and by who? before the contract is executed and by the agency source of authority for state funds Florida Statutes, Florida Administrative Code, CFO Memos and reference guide for state expenditures what is required to build a contract Deliverables financial Consequences scopes of work deliverables Quantifiable, Measurable and verifiable contract administrators are responsible for creating and maintaining a contract file. maintaining financial information on all contracts. managing changes to the contracts. serving as a liason between the contract manager and the department. contract manager is responsible for Managing the receipt of commodities/contractual services; monitoring and evaluating provider performance and end user satisfaction; serving as a liaison with the provider provider onboarding cannot make changes to the contract prepare a summary after the contract file. summary should include method of deliveries list of attendees list of action items monitoring activities of the contract client surveys invoice reviews onsite reviews and observations periodic contact provider reports how many days do you have to inspect and approve deliverables 5 how many days to invoice 20 a complaint to vendor form is a public notice pur 7017, evaluates integrity, reliability and Are used when delaying procurement would cause a substantial loss to the state or an immediate danger to public health, safety, or welfare. Emergency Purchase Total cost of commodity/service exceeds the threshold for Category Two ($35K) Competitive Solicitations Payment method that is divided into specified intervals and payment is distributed at those intervals (monthly, quarterly, etc) Fixed Price A Public meeting notice must be posted in the ___________ and on agency website for ________ prior to meeting. Florida Administrative Register (FAR); 7 days Evaluate proposals, replies, or applications against ________________ established in the competitive solicitation. criteria When is a cost analysis required? For any non-competively procured contracts/grants in excess of Category Two ($35k) Tasks and Services is legally required to use... Qualitative Standards Risk Factors to consider for monitoring requirements Total amount of the contract, type of service/commodity, provider's past performance (length with state), fiscal requirements of the contract, length of time of the contract.