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Unit-III (Group-B) – Project Administration:3.1 Gantt Chart- a system of bar charts for Scheduling and reporting the Progress of a Project (basic Concept)
3.2 Concept of Project Evaluation and Review Technique (PERT) and Critical Path method (CPM): basic concept and
application with real –life examples.
3.1 Gantt Chart- a system of bar charts for Scheduling and reporting the Progress of a Project (basic
Concept)
What is Gantt Chat?
A Gantt chart is a type of bar chart that is commonly used in project management to illustrate the schedule of a
project. It was invented by Henry Gantt in the early 20th century as a visual tool to represent project schedules.
In a Gantt chart, the horizontal axis represents time, typically broken down into days, weeks, or months. The
vertical axis represents the different tasks or activities that need to be completed in the project. Each activity is
represented by a horizontal bar on the chart, which shows its start date, end date, and duration.
Gantt charts are useful because they allow project managers and team members to quickly and easily see the
schedule of a project, including which tasks are on track, which tasks are running behind schedule, and which
tasks have not yet started. This makes it easier to identify potential problems and take corrective action before
they become serious issues.
What are the advantages of Gantt Chart?
1. Visualization: Gantt charts provide a clear and visual representation of the project schedule, making it
easy for project managers and team members to understand and communicate the project plan.
2. Time management: Gantt charts help in scheduling and planning the project timeline, allowing project
managers to prioritize tasks and allocate resources more effectively.
3. Progress tracking: By updating the Gantt chart with the progress of each task, project managers can
quickly identify delays or bottlenecks in the project and take corrective action to get the project back on
track.
4. Team coordination: Gantt charts allow team members to see the big picture of the project and their
individual responsibilities, making it easier to coordinate and collaborate on tasks.
5. Resource allocation: Gantt charts can help project managers optimize resource allocation, by identifying
periods of high demand and allocating resources accordingly.
6. Improved communication: By providing a visual representation of the project schedule, Gantt charts can
help improve communication and coordination between project stakeholders, such as team members,
clients, and sponsors.
Overall, Gantt charts are a powerful tool for project management, helping to improve project planning,
coordination, and execution.
3. What are the disadvantages of Gantt Chart?
While Gantt charts have many advantages, there are also some potential disadvantages to using them:
1. Complexity: Gantt charts can become quite complex for large or complicated projects, which may make
them difficult to read and interpret.
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, 2. Time-consuming: Creating and updating a Gantt chart can be time-consuming, particularly if there are
frequent changes to the project schedule.
3. Overemphasis on timelines: Gantt charts place a strong emphasis on timelines and deadlines, which can
lead to a focus on completing tasks on time rather than focusing on quality or other important project
goals.
4. Limited flexibility: Gantt charts can be inflexible, particularly if the project timeline changes
significantly. Updating the chart can be time-consuming and may require significant rework.
5. Lack of detail: While Gantt charts provide a high-level overview of the project schedule, they may not
provide enough detail for some stakeholders who need more granular information.
6. Overreliance on technology: Gantt charts are typically created and maintained using project
management software, which can be costly and require training for team members.
Overall, Gantt charts are a useful tool for project management, but they may not be the best option for every
project or team. It is important to weigh the advantages and disadvantages of using Gantt charts and determine
whether they are the right tool for a particular project.
1. What is a Gantt chart?
a. A chart showing the distribution of resources
b. A chart showing the critical path of a project
c. A chart showing the time frame of a project
d. A chart showing the cost of a project
Answer: c. A chart showing the time frame of a project
2. Who developed the Gantt chart?
a. Henry Ford
b. Frederick Winslow Taylor
c. Charles Babbage
d. Henry Gantt
Answer: d. Henry Gantt
3. What are the advantages of using a Gantt chart?
a. It helps to identify the critical path of a project
b. It helps to allocate resources effectively
c. It helps to communicate project progress to stakeholders
d. All of the above
Answer: d. All of the above
4. What is a milestone in a Gantt chart?
a. A task that has been completed
b. A task that is currently in progress
c. A significant event or achievement in a project
d. A task that has been delayed
Answer: c. A significant event or achievement in a project
5. What is the purpose of a Gantt chart?
A. To display the duration of a project
B. To show the order of tasks in a project
C. To display the progress of a project
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