Summary
Samenvatting - Introduction to Project Management - English
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This is a very clear summary of the 2nd lesson. I also continued with the PowerPoints.
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1 Les 21.1 Project organisation
A separate (aparte) organisation?
A project management group = is something out of the line organization
It has his own structure, a project manager who leads it
It is strictly apart of line organization, so the staff will never have something to say
about the project group, but he can be a stakeholder
Line
Staff functions
Functions within a project group?
Project manager
o Leader, chief
Working group manager
o In charge of working group (only in larger projects)
o Responsible for carrying out a separate subtask of the project
Project group members
o Selected on the basis of expertise, capacities, attitude
o From inside and/or outside the organization
o If they come from outside, they’re brought in because of the expertise they
have
Consultants
o From inside and/or outside the organization
Project secretary
o Duties (taken), taking care of correspondence, taking minutes, time
recording, managing the files
Project environment (omgeving)?
A project group works autonomously,
but not in isolations: it has a certain
relationship with the ‘outside world’ =
the project environment.
There is a certain amount of interplay
between people resources,
information and money between the
parent organization, the project and
the outside world.
Stakeholders: may benefit
(profiteren) or be harmed (schade ondervinden) by a project. They can influence
(beïnvloeden) the project.
, Internal sponsor: the person who starts the project and is responsible for the
money
Resources: middelen
External sponsor: someone outside the organization, who makes the decisions
Shareholders (aandeelhouders) is different from stakeholders (belanghebbende)
Stakeholder / environmental analysis?
Stakeholder analysis:
>> provides an overview of all parties involved
and their interest in the project. It’s used to help
determine with whom and how communication
should take place. Identify all possible
stakeholders
Stakeholder communication?
Communicate proactively towards your stakeholders;
Document the stakeholders communications;
Provide frequent status reports;
Tailor the communications to the audience;
Follow up with stakeholders to see if they have any feedback.
1.2 Key players
The client / sponsor
o (client ≠ customer, sponsor ≠ “sponsor”)
o ! it’s NOT the customer
o organization /person
o “the owner of the project objectives” / “the sponsor”: has commissioned
the end product of and pays for the project
o 1 project can have more than 1 sponsor be careful!
o Key functions / responsibilities:
Instigate the project
Approve the project proposal, the project plan and the project result
Issue the project team its mandate
Ensure that the stakeholders are sufficiently behind the project
Acquire the budget
Clarify uncertainties and help the project group resolve larger
problems
Monitor time and money spent and the standard of research done
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