100% satisfaction guarantee Immediately available after payment Both online and in PDF No strings attached
logo-home
Summary Getting started with MS Access $5.67   Add to cart

Summary

Summary Getting started with MS Access

 15 views  0 purchase
  • Course
  • Institution

Provides all the information about how to do MS Access!!

Preview 4 out of 31  pages

  • August 14, 2023
  • 31
  • 2023/2024
  • Summary
  • 200
avatar-seller
SUBJECT
COMPUTER APPLICATIONS
TECHNOLOGY


COURSE
GETTING STARTED WITH
MICROSOFT ACCESS




COMPILED BY
MICHELLE MEYER

, Page 2 of 31



Contents

Creating a New Database in Access ............................................................. 3
Tables ......................................................................................................... 4
Primary Key ............................................................................................. 4
Designing a Table ..................................................................................... 5
Data Types ............................................................................................... 5
Data Validation ........................................................................................ 6
Datasheet View ...................................................................................... 11
Relationships ............................................................................................ 13
Queries ..................................................................................................... 15
Creating a Query Using a Wizard ............................................................ 15
Query Criterion ...................................................................................... 16
Sorting ................................................................................................... 17
Calculated Fields and Aggregate Functions in Queries ............................ 18
Reports ..................................................................................................... 20
Report Header ........................................................................................ 22
Adding Functions in Reports .................................................................. 23
Forms ....................................................................................................... 26
Bound Forms ......................................................................................... 26
Form Header .......................................................................................... 27
Form Buttons......................................................................................... 27
Unbound Forms (Switchboards) ............................................................. 28
Macros ................................................................................................... 30
Keyboard Shortcuts .................................................................................. 31
General .................................................................................................. 31
Editing ................................................................................................... 31




Getting Started with Microsoft Access Compiled by: Michelle Meyer

, Page 3 of 31



Creating a New Database in Access

When opening MS Access for the first time, you will see an Access window
with a maroon pane on the left. Databases recently accessed will be listed
there. You will also see a couple of templates that can be used. Click on the
blank database thumbnail to open a new database in Access.




You will immediately be prompted to save the database under a name suitable
for the type of database you are creating. Keep the file name short and sweet,
but descriptive enough so you’re able to find it at a later stage. For instance,
if you are creating a database for a school camp to keep the records of
students and parents, name it SchoolCamp.accdb, where the “.accdb” is the
file extension automatically added by Access.


SchoolCamp.accdb
file name default Access extension

You can also choose in which location you would like to save the file here.
Then click “create”. A blank table will open in Datasheet View.




Although a table can be created here, it is easier to first create all your fields
in Design View.

A field is the smallest unit of information you can access, such as a student’s
name or ID number.




Getting Started with Microsoft Access Compiled by: Michelle Meyer

, Page 4 of 31


A record refers to a group of fields, such as a student’s telephone number,
address and name, which are pertinent to a particular student (single row).

In Access, you can choose whether you want to work in the
Design View, which can be seen as the “back door” of an
item or Datasheet View, which is what the end user of a
database will see. A database designer must always keep
in mind that the end user may or may not be a proficient
computer user. Therefore, the design of the database must
always make it easy for the user to understand.

Certain field limitations and restrictions can be placed on fields allowing data
to be entered in a specific format or allowing only certain characters to be
entered. All these restrictions can be done in the Design View of a Table.

Tables

An Access table consists of a collection of fields (column headings) and records
(rows).

Once your default table is open, you can switch
to Design View. The database will prompt you
to give your table a name. Since the example of
a school camp database is used, this table will
be named TblStudent. Click Ok.

Primary Key

The Primary Key, represented by a key, is the main field that identifies the
record. It is designated to uniquely identify all table records, meaning no two
records can have the same value. A person’s Identity Number could be used
as a Primary Key. A school can assign a unique student number consisting of
letters and numbers to each student. A person’s name or surname, however,
cannot be used as a Primary Key, since more than one person could have the
same name or surname.

The default field added to a table is labelled ID and the Data Type is
AutoNumber, which automatically assigns a unique number to a field,
starting with 1, 2, 3, etc. A database designer can choose to keep this field as
the Primary Key or change it. In the example, the field is overwritten by a new
field called StudentID, but the Data Type will remain AutoNumber.




Getting Started with Microsoft Access Compiled by: Michelle Meyer

The benefits of buying summaries with Stuvia:

Guaranteed quality through customer reviews

Guaranteed quality through customer reviews

Stuvia customers have reviewed more than 700,000 summaries. This how you know that you are buying the best documents.

Quick and easy check-out

Quick and easy check-out

You can quickly pay through credit card or Stuvia-credit for the summaries. There is no membership needed.

Focus on what matters

Focus on what matters

Your fellow students write the study notes themselves, which is why the documents are always reliable and up-to-date. This ensures you quickly get to the core!

Frequently asked questions

What do I get when I buy this document?

You get a PDF, available immediately after your purchase. The purchased document is accessible anytime, anywhere and indefinitely through your profile.

Satisfaction guarantee: how does it work?

Our satisfaction guarantee ensures that you always find a study document that suits you well. You fill out a form, and our customer service team takes care of the rest.

Who am I buying these notes from?

Stuvia is a marketplace, so you are not buying this document from us, but from seller marnelvanwyk. Stuvia facilitates payment to the seller.

Will I be stuck with a subscription?

No, you only buy these notes for $5.67. You're not tied to anything after your purchase.

Can Stuvia be trusted?

4.6 stars on Google & Trustpilot (+1000 reviews)

61001 documents were sold in the last 30 days

Founded in 2010, the go-to place to buy study notes for 14 years now

Start selling
$5.67
  • (0)
  Add to cart