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Unit 4 Assignment 1 (BTEC Business)
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This covers Unit 4 Assignment 1, hopefully this will help you in getting a good grade from your tutor
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Name: Unit 4 - Assignment 1DISCLAIMER: If you’re going to copy and paste my work, I suggest you get a
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Managing an Event
P1 - The Tasks that need to be completed by the Event Manager
An Event Manager is the person who oversees planning and organising all the
different types of events to make sure it is successful in other terms to make a
profit from it. To make the event successful the Event Manager must perform a
lot of tasks to make the event successful. So, this means one important task
that does need to be completed first is by creating a team by hiring members
that have the skills to take on the specific role and do it successfully and
finding a place that is suitable for people in terms of accessibility such as
having toilets, car parks and not difficult to find along with having access to Wi-
fi, rubbish facilities and others. For the event to be successful they need to
alert people what the event is and when it is happening, so they must do their
market research in terms of primary research as it is quite cheap to
understand their customer needs. Then after finding out what the customer
needs is the Event Manager then must set up a budget of how much to spend.
When organising or setting up a team it is very important for the Event
Manager to hire people who are trustworthy, willing to listen, showing respect
for each other and being able to complete the task that has been handed to
them so that the objective in this case is an event to be successful.
This will lead to the Event Manager needing to hire qualified and specialist
employees. The reason why is because the Event Manager can trust that the
employer will be able to complete the task efficiently and professionally so
that the event will be successful.
The location is very important for the Event Manager because the location of
where the event will be taking place has to be suitable for all different kinds of
people. The reason why is because for an example people who are in
wheelchairs will need wheelchair access and other accessible features,
secondly people will need to use the toilet now and then and thirdly people
might come to the event with their cars so that means they will need to park
their cars in a safe and suitable place whilst attending the event.
, Name: Unit 4 - Assignment 1
Before setting up the event the Event Manager must produce a budget of what
to spend. In this case they would want to spend as little as possible and make
as much profit as they can unless they put the money for charity as the
purpose of the event. This means that the Event Manager should aim to keep a
favourable variance, this means that he has spent less than what he expected.
For the event to set up legally the Event Manager will need an event licence to
hold the event. The Event Manager must be aware of the two Legislations such
as the Employment Act 2008 and the Licensing Act 2003 as there are few rules
and regulations about what the employers should do and how the Event
should be planned legally.
The location of where the event will be taking place will need to take a Health
and Safety test to make sure there aren't any Hazards that could cause harm
to people and the employers and to make sure that the building is safe to use.
5 required roles of an event planner
1. Organising the venue
Organising a venue is beneficial for an event planner to include because the
right venue ensures that your event will run well and that your attendees will
be pleased and delighted by their experience, resulting in a positive impression
of your company or the clients you represent.
2. Organising the location
Organising a location for your event can be very beneficial for an event planner
because It has the potential to impact who attends your event (attendees and
speakers). If your site is in an unpleasant location or is too far away from public
transportation (such as airports), the number of people who attend will be
limited.
3. Organising the catering
Organising a catering service can be very beneficial for an event planner
because the food and beverage planning is a crucial part of any event; the
catering may make or break the event's success. Consider the following while
selecting catering and cuisine for your event: After you've figured out who your
guests are, you may cater to their tastes and wants.
4. Taking a risk assessment before starting the event
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