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EPIC CLN 251 252 STUDY SET 3 QUESTIONS AND ANSWERS
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EPIC CLN 251 252 STUDY SET 3 QUESTIONS AND ANSWERS
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EPIC CLN 251/252 STUDY SET 3 - KW,EPIC CLN 251/252 STUDY SET 2 - KW,
EPIC CLN 251/251 – KW QUESTIONS
AND ANSWERS
Name two things that are defined by your role record. - answer Roles define your default
Startup Activity, the Hyperspace toolbar, options under the Epic button, the maximum number
of workspaces a user can have open, automatic timeout settings, and whether your user's last
login department will default the next time she logs in.
Explain the difference between role and security. - answer Security determines a user's access
to functionality. Role determines where that functionality will appear for a user in Hyperspace.
What function does the Role record perform in Epic? - answer A role record determines the
layout and ground rules of Hyperspace.
Security Class Scenario:
Your organization wants its hospital charge nurses to have administrative access to the Patient
List activity (Inpatient security point 1 - Patient List Administrator). Otherwise, their access
should be the same as that of other inpatient nurses (who use the MODEL IP NURSE Inpatient
security class). How would you efficiently take care of this need? - answer • Duplicate the
MODEL IP NURSE Inpatient security class, and call the duplicate something like IP CHARGE
NURSE.
• Add to the duplicate the desired security point. Link all of the charge nurses' user records (or a
charge nurse user template) to this duplicate security class.
How do you duplicate a security class? - answer Log in to Text as your administrator > From the
Training Application Access menu, select Chronicles. > (Hint: The Training Application Access
menu is the initial menu after logging in to Text. If you are in text but not on this screen, press
PAGE UP until you reach this screen.) > Enter "ECL" at the Database initials prompt. > Go to
Enter Data > Duplicate Security Class. > Duplicate the "TRNCLN PEDS IP SECURITY CLASS"
security class. > Enter a new ID and write it down > In Hyperspace, use Chart Search to find
,"Inpatient Security." > Open the new id. > In the Comments field, enter a more specific title such
as first year residents > In the Search field on the Security Points tab, enter "notes cosign
required" and press ENTER > In front of security point 28 - Notes Cosign Required, click the
button to make the security point active. > In the Search field on the Security Points tab, enter
"order sets" and press ENTER. > In front of security point 193 - Edit My Order Sets, click the
button to make the security point inactive.
13. Click Accept to save and close your record.
Foundation security class - answer • Epic's Foundation System serves as a starting point for
customers, as it is configured with providers, users, roles, security classes, profiles, and other
settings that reflect our recommendations and best practices.
Security Points - answer • Security points are individual keys to pieces of Epic functionality.
• Each activity (like Chart Review) is associated with one or more security points. If a user has
the security point, he has access to the activity. If he does NOT have the required security point,
then he will not be able to launch the activity.
• In most cases, the user won't even see the activity, or it might appear as grayed out.
• Security points are typically referred to by the type of security class they are found in
(Inpatient, EpicCare, Emergency, Shared, etc.) and a number.
Security Class - answer • One function of the user template is to assign access to activities in
Epic. This access is controlled by records in the Security Class (ECL) master file. Security class
records can be shared, so assigning them in the template is an efficient way to grant access to
groups of users.
• Instead of giving individual security points directly to users, security points of the same type
are lumped into security classes, like rings of keys, and then assigned to the appropriate groups
of users.
Which type of security controls access to hospital functionality, like the MAR and Doc
Flowsheets? - answer Inpatient Security
Which three security classes does every user need? - answer Inbasket, Shared, and Reporting
Workbench
, Explain the difference between a security class and a security point. - answer A security point
grants access to a single piece of functionality; it's like a key. A security class is a collection of
security points, like a key ring. Users are linked to security classes either directly or via a
template; users are not linked directly to security points.
What function does security perform in Epic? - answer Security controls access to functionality
— what a user is or is not allowed to do in the system.
Who (or what) needs a provider record? - answer A person or resource if at least one of the
following criteria are met:
• Credentials to display or a specialty/discipline
• Authorizing and/or ordering provider for orders
• Referred-to or referred-by providers for referrals
• Scheduled with patients or appointments in Epic
Who needs a user record? - answer Everyone at your organization who uses Epic will need a
user record. The User (EMP) master file needs a record for each end user-doctors, nurses, front
desk staff, billers, etc. The user record is a starting place for successfully getting staff started
with Epic because it acts as a hub where several other important settings are made.
Default login department - answer A user will be assigned a default log in so that whenever the
user logs into EPIC the defaulted log in will occur, but will still have the option to manually
choose if needed.
Linkable Template - answer • User templates (or linkable templates) are records in the User
(EMP) master file that allow you to create a single record to maintain shared settings for
multiple user records. You create a user template for a particular group of users (for example,
medical assistants). In the template, you assign the access to activities, Hyperspace
configuration, profiles, and other settings appropriate to that group.
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