Jomo Kenyatta University Of Agriculture And Technology
Bsc. Business Information Technology
Project Documentation
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ONLINE STUDENT CLEARANCE SYSTEM PROJECT
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Project Documentation
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Jomo Kenyatta University Of Agriculture And Technology
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Thinking in Systems
Online Student Clearance System is a web application system that enables students to clear with relevant department in the colleges and universities prior to graduation hence reducing wastage of time queuing and travelling the long distance to school for clearance.
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Bsc. Business Information Technology
Project Documentation
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ONLINE STUDENTS CLEARANCE SYSTEM
Case Study:
Jomo Kenyatta University of Agriculture and Technology
PRESENTED BY
NAME: OKELLO D. SIMON
REG. NO. HD232-2488/2014
Department of Business Administration.
HBT 2308: Systems Development Project.
A project proposal submitted for the study leading to a project in partial fulfillment for the
degree course in Bachelor of Business Information Technology.
JUNE 2016.
,DECLARATION.
I hereby declare that this project proposal is original and has not been published or submitted for
any other diploma/degree award to any other university before.
Signature…………………….. Date…………………………
APPROVAL
NAME OF SUPERVISOR: Mr. S. Kiptoo
Signed…………………………. Date………………………….
Abstract
Online clearance system is a research work that will help build an efficient information
management for the university. It is aimed at developing a system for making clearance before
graduation. This will help build a more reliable and effective means of undertaking student
clearance, removing all forms of delay and stress. This project work will help you to understand
what school clearance is all about, the procedures for clearance before graduation, how to do
your clearance on the web and a design and implementation of an online clearance system for the
university. Moreover, the design and implementation will be carried out using HTML, PHP-
MYSQL.
i
,TABLE OF CONTENT
DECLARATION…………………………………………………………………………………..i
APPROVAL……………………………………………………………………………………….i
Abstract …………………………………………………………………………………………...ii
1. INTRODUCTION………………………………………………………………………...1
1.1 Purpose of study…………………………………………………………………………...1
1.2 Justification………………………………………………………………………………..1
1.3 Problem statement…………………………………………………………………………2
1.4 Goals and objectives………………………………………………………………………3
1.5 Research questions………………………………………………………………………...3
2. LITERATURE REVIEW…………………………………………………………………4
2.1 Introduction ……………………………………………………………………………….4
2.2 Clearance system in place…………………………………………………………………4
2.3 Weaknesses of the clearance system in place……………………………………………..4
2.4 Related work………………………………………………………………………………5
2.4.1 Role of Information Technology in Academic System……………………………….5
2.5 Suggested system………………………………………………………………………….7
2.6 Conclusion ………………………………………………………………………………..7
3. SYSTEM ANALYSIS AND METHODOLOGY
3.1 Introduction………………………………………………………………………..............9
3.2 Analysis Methods……………………………………………………………………….....9
3.3 Functionality…………………………………………………………………………..…..9
3.4 Users ……………………………………………………………………………………...9
3.5 Functional requirements……………………………………………………………….…10
3.6 Non Functional requirements………………………………………..…………………...10
3.7 Design requirements…………………………………………………………………..…11
3.8 Implementation requirements………………………………………………………...….11
3.9 System user interface……………………………………………………………….……11
3.10 Methodology………………………………………………………………………
……..11
4. SYSTEM DESIGN
4.1 Introduction…………………………………………………………………………........13
4.2 General system functions………………………………………………………………...13
4.3 Input specification……………………………………………………………………..…13
4.4 Output specification………………………………………………………………...……13
4.5 Main menu specification…………………………………………………….…………...15
4.6 System map navigation…………………………………………………………………..15
4.7 UML Use case diagram model………………………………………………….........….16
4.8 System use case diagram…………………………………………………...……………17
4.9 UML Class diagram model……………………………………………………….......….18
, 4.10 System class
diagram………………………………………………………………….…18
4.11 UML Sequence diagram model…………………………………………….……19
4.12 Student sequence diagram…………………………………………………..……19
4.13 Staff sequence diagram………………………………………………………..…20
4.14 Database model……………………………………………………………….….21
4.15 User interface design…………………………………………………………..…22
4.16 Security design…………………………………………………………………...22
5. SYSTEM IMPLEMENTATION AND TESTING
5.1 Development environment……………………………………..………………………...23
5.2 Hardware requirements…………………………………………………………………..23
5.3 Software requirements…………………………………………...………………………23
5.4 Coding………………………………………………………….………………………..23
5.5 Choice of programming language…………………………………………………….....23
5.6 Choice of database……………………………………………………………….………24
5.7 System testing……………………………………………………………………..……..24
5.7.1 Unit testing………………………………………………………………….………..24
5.7.2 Integration testing………………………………………………………...………….24
5.7.3 System testing…………………………………………………………..……………24
6. CONCLUSION…………………………………………………………………...……...25
6.1 Introduction………………………………………………………………………….…...25
6.2 Achievements……………………………………………………………………...
……..25Constraints
………………………………………………………………………………25
6.3 Conclusion………………………………………………………………………….……25
6.4 Suggestion for further work……………………………………………………………...26
REFERENCE……………………………………………………………………….……27
APPENDICES…………………………..………………………………………….……28
Appendix 1-SCHEDULE…………..……………………………………………….……28
Appendix 2-BUDGET……………………………………………………………….…..29
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