Certified Texas Contract Manager (CTCM Study Guide)
Questions With Correct Answers.
Statewide Procurement Division (SPD)
The central authority for state agencies for procurement guidance, education, statewide
contract development services, and delegation of purchasing authority. Assists its
statewide government customers with all stages of the procurement cycle.
Policy and Outreach
Conducts policy research, training and certification customer service support services.
Statewide Contract Development and Contract Management
A broad range of contracts for commodities and services.
Contract Advisory Team-Review and Delegation (CAT-RAD) Program
Reviews solicitations and issues a letter of delegation of purchasing authority for an
anticipated contract value of $100,000 or greater.
Contract Advisory Team (CAT)
Consist of multiple agencies. Solicitations with a value greater than $1 million to $5
million.
Centralized Master Bidder's List (CMBL)
Master database for Texas procurement professionals.
No
Is a vendor required to be on CMBL to do business with the State of Texas?
Historically Underutilized Business (HUB) Program
Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
11.2%
Heavy construction other than building contracts.
21.1%
Any building construction, including general contracts and operative builders contracts.
32.9%
All special trade construction contracts.
23.7%
Professional services contracts.
26.0%
All other service contracts
21.1%
Commodities contracts
Office of Vehicle Fleet Management (OVFM)
Manages and assist agencies with their vehicles.
State Travel Management Program (STMP)
Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies.
Statewide Mail Operations
Provides state agencies and universities a variety of mail operations services.
Electronic State Business Daily (ESBD)
A web portal to post solicitations and learn of contract awards.
Texas Smartbuy Online Ordering System
, Statewide contracts procured and managed by SPD must use a purchase order through
this system.
Vendor Performance Tracking System (VPTS)
Use this statutorily required method of reporting vendors once contracts are completed.
Texas Multiple Award Schedule (TXMAS)
Contracts to supplement the term contracts issued and negotiated by SPD.
Agency Procurement Plans
Due annually to the comptrollers office by Nov 30th. Collected for information on
delegated purchases and determines if there are any possible gains with consolidating
all the purchases together.
Conflicts of Interest
The possibility of influence by a personal or financial interest, and the potential benefit
to the employee is undefined.
First Degree (Consanguinity)
Parent or Child
Second Degree (Consanguinity)
Grandparent, grandchild, brother or sister
Third Degree (Consanguinity)
Great grandparent, great grandchild, uncle or aunt, niece or nephew
Nepotism
A form of conflict of interest that involves an explicit act of using one's position to favor a
relative. Form must be completed if contract is $1M+.
Disclosure of Interested Parties (1295 Form)
Monitors businesses whose agency has entered into a contractual agreement.
Businesses with a contract of $1M in value are required to submit a what before
entering into a contract?
Bribery
An attempt to influence the decisions of a procurement professional through enticement
with a potential personal benefit.
Revolving Door Restrictions
Imposes employment restrictions that prohibit conduct that could potentially create
conflicts of interest or even constitute an "under the radar" bribe. They serve the
purpose of limiting undue influence on the outcomes of state contract awards.
Vendor Communication
It is important to avoid the appearance of special favors when using public funds. All
________________ must cease once the solicitation-drafting process commences.
Suspected Fraud, Waste, or Abuse
All state agencies, colleges, and universities are required to report these and must have
facts. Misuse is should be reported to State Auditors Office. (SAO)
Contract Administration Plan (CAP)
Must be implemented early in the solicitation process and ultimately provided to the
contract manager during the post-award kick-off meeting to ensure a smooth transition
from the Contract Developers to contract manager.
CAP Template
Template should include: project name, project award, completion date, justification of
procurement method, deliverables, requirements, and security.
Questions With Correct Answers.
Statewide Procurement Division (SPD)
The central authority for state agencies for procurement guidance, education, statewide
contract development services, and delegation of purchasing authority. Assists its
statewide government customers with all stages of the procurement cycle.
Policy and Outreach
Conducts policy research, training and certification customer service support services.
Statewide Contract Development and Contract Management
A broad range of contracts for commodities and services.
Contract Advisory Team-Review and Delegation (CAT-RAD) Program
Reviews solicitations and issues a letter of delegation of purchasing authority for an
anticipated contract value of $100,000 or greater.
Contract Advisory Team (CAT)
Consist of multiple agencies. Solicitations with a value greater than $1 million to $5
million.
Centralized Master Bidder's List (CMBL)
Master database for Texas procurement professionals.
No
Is a vendor required to be on CMBL to do business with the State of Texas?
Historically Underutilized Business (HUB) Program
Provides opportunities to disadvantaged groups in an effort to remedy disparity in state
procurement contracting.
11.2%
Heavy construction other than building contracts.
21.1%
Any building construction, including general contracts and operative builders contracts.
32.9%
All special trade construction contracts.
23.7%
Professional services contracts.
26.0%
All other service contracts
21.1%
Commodities contracts
Office of Vehicle Fleet Management (OVFM)
Manages and assist agencies with their vehicles.
State Travel Management Program (STMP)
Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies.
Statewide Mail Operations
Provides state agencies and universities a variety of mail operations services.
Electronic State Business Daily (ESBD)
A web portal to post solicitations and learn of contract awards.
Texas Smartbuy Online Ordering System
, Statewide contracts procured and managed by SPD must use a purchase order through
this system.
Vendor Performance Tracking System (VPTS)
Use this statutorily required method of reporting vendors once contracts are completed.
Texas Multiple Award Schedule (TXMAS)
Contracts to supplement the term contracts issued and negotiated by SPD.
Agency Procurement Plans
Due annually to the comptrollers office by Nov 30th. Collected for information on
delegated purchases and determines if there are any possible gains with consolidating
all the purchases together.
Conflicts of Interest
The possibility of influence by a personal or financial interest, and the potential benefit
to the employee is undefined.
First Degree (Consanguinity)
Parent or Child
Second Degree (Consanguinity)
Grandparent, grandchild, brother or sister
Third Degree (Consanguinity)
Great grandparent, great grandchild, uncle or aunt, niece or nephew
Nepotism
A form of conflict of interest that involves an explicit act of using one's position to favor a
relative. Form must be completed if contract is $1M+.
Disclosure of Interested Parties (1295 Form)
Monitors businesses whose agency has entered into a contractual agreement.
Businesses with a contract of $1M in value are required to submit a what before
entering into a contract?
Bribery
An attempt to influence the decisions of a procurement professional through enticement
with a potential personal benefit.
Revolving Door Restrictions
Imposes employment restrictions that prohibit conduct that could potentially create
conflicts of interest or even constitute an "under the radar" bribe. They serve the
purpose of limiting undue influence on the outcomes of state contract awards.
Vendor Communication
It is important to avoid the appearance of special favors when using public funds. All
________________ must cease once the solicitation-drafting process commences.
Suspected Fraud, Waste, or Abuse
All state agencies, colleges, and universities are required to report these and must have
facts. Misuse is should be reported to State Auditors Office. (SAO)
Contract Administration Plan (CAP)
Must be implemented early in the solicitation process and ultimately provided to the
contract manager during the post-award kick-off meeting to ensure a smooth transition
from the Contract Developers to contract manager.
CAP Template
Template should include: project name, project award, completion date, justification of
procurement method, deliverables, requirements, and security.
