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Examenvragen ERP
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By: princia1 • 1 year ago
By: freyjavermeire • 5 year ago
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EXAMENVRAGEN1. A) Purchase raw material MM. Zeg 2 processen waarin we dat zouden doen. Leg goed uit…
Master DataMaterial Master DataStorage data (not enough finished products?) We
will have to produce finished products Purchase Raw material (first purchase order)
and then purchase requisition.
Forecasting data
B) Als de goederen achter productie in de stock worden gescand. Welke invloed heeft dit op
accounting
On the Inventory account a DEBIT POSTING +
On the IR/GR account a Credit POSTING +
In the production cost there will be an amount in the debit side with the price of the
product multiplied with the amount of products that where scanned. In the inventory
there will be an amount in the credit side.
2. Leg uit Master Data en geef 2 voorbeelden
Master Data (1) is given in the system once, (2) by a responsible person or function, (3) it can only
be changed by that person or function (To avoid fraud)
a. Material Master data : all the information necessary to manage about a material, several
functions have access to the material master
i. Basic data
ii. Storage data
iii. Sales Data
iv. Controlling data
v. Accounting data
vi. Material planning data
vii. Forecasting data
viii. Purchasing data
b. Vendor master data: contains all the info needed to do business with an external supplier
i. General data (client number, address…)
ii. Company code data (important for the bookkeeping)
iii. Purchasing data (purchasing group)
c. Condition Master Data: Contains all information such as prices, discounts, taxes. Sales guy
is the responsible person. Conditions can depend on customer specific data or material
specific info or on documents
d. Output Master Data: information send to the customers using various media such as e-
mail, mail…
e. (Purchasing info record)
i. Framework for a purchasing order, it serves as a source of information for
purchasing. It contains data from a certain item supplied by a certain vendor; so
the relationship between a vendor and the material. Can be created
automatically or manually. It gives you an evaluation of the vendor cause you can
compare the quotations.
3. Key user= someone that has access to all the data
1
,4. Geef nog een master data (anders dan die 2 voorbeelden) dat accountant department dat
gebruikt.
Master data: Customer master data
i. Company code data the company code is an important piece of information
for the bookkeeping. (Payments can be done)
Master data: Vendor master data
With vendor master data the ACCOUNTING department knows which account to use
when an invoice comes. (Vendor master data)
5. Geef een master data in een master data en leg uit.
Condition master data in the material master data. The condition master data is dependent from
the material master data, because the system will automatically search for price, discounts, taxes,
OF
Bill Of Material
A list of Materials that makes a product or service. So the programmation of all the materials that
my product exists of.
6. Screen shot stock overview SD p. 23, 30 en 34
unrestricted use 100.000
sales order: 5.000
sales order has been created
Electronical document that should contain all the information necessary to process a customers
request…
Unrestricted use: 100.000
Schd. For del.: 5.000
after creating a delivery document. Goods are ready for delivery
You must enter a requested delivery date for each order, system will determine a delivery
timeline.
Unrestricted use: 95.000
after pick, packing, loading the materials and the post good issues. Inventory is reduced with
5000 (you IR/ GR account credit posting)
7. ERP
= Enterprise Resource Planning
a. Enterprise: For companies
b. Resources: People And materiaal
c. Planning: more sequent planning
ERP is a software system for Enterprise Resource Planning. ERP helps to automate and integration
a company's core business to help them focus on effectiveness & simplified success.
8. Why do you have a login in a SAP system?
To avoid that everyone can change the system (to avoid fraud). You have only access to the areas
which you are responsible for
2
,9. A) Uw manager vergelijkt een factuur met de sales order van een klant, hij ziet dat het niet
overeenstemt met elkaar en komt super boos uw kantoor binnen. Geef 2 mogelijke oorzaken.
1) The person of the logistics department didn’t scan all the products
2) Wrong post goods issue
b) de rekening nog te ontvangen goeder is op het einde van het jaar nog open. Hoe komt dit?
Kiezen tussen 3 mogelijkheden.
Aanduiden: nog geen factuur ontvangen, maar goederen wel
c) de rekening nog te ontvangen goederen is dat al een correcte boeking op het einde van het
jaar of heeft het nog een boeking nodige? Zo ja welke?
10. Er is een nieuwe productielijn en elke keer als ze de productlijn wilt aanvullen komt er een error
omdat er elke keer opnieuw 1 raw material niet wordt geleverd aan de productlijn. Wat kan hier
een oorzaak van zijn?
The Bill of Material is wrong
11. Leg uit waarom accounting belangrijk is in ERP/
So that invoices are made automatically with ALL the necessary data from the sales order
(condition master data), customer master data, material master data. You can do payments and
receive payments.
12. ERP systeem is belangrijk voor ‘completing account bookings’ in internal controle/ goal of
financial accounting. Leg uit. (goal of controlling)
Controlling/MA is designed to collect transactional data that provides a foundation for preparing
internal reports that support decision makings with the enterprise
13. Goal of financial accounting
Financial accounting is designed to collect the transactional data that provides a foundation for
preparing the standard portfolio of reports.
Standard reports: balance sheet, income statement, statement of cash flows
14. Iets met waar wordt personeel in de accountant gehouden
Antwoord: HRM
VRAGEN VAN JAAR ERVOOR:
15. verschil tussen primary cost elements en secondary cost elements
Primary cost elements: Originate in the general ledger within FI and are automatically transferred
to CO (controlling) when a FI transaction is recorded in the general ledger
Secondary cost elements: Used exclusively in CO for allocations and settlements between and
amongst cost centers
3
, 16. Verschil tussen interne controle en interne audit
Internal control: the sense of checking to guarantee reliability. (Check if you reached your goals,
prevent fraud)
Responsible for execution
No general standards to follow
Internal audit: independent evaluation function to control the internal control
Asks for a staff function
Responsible for reporting
Needs to follow general accepted standards
17. RFQ
(= request for quotation) (external document)
= an invitation to a vendor/supplier by purchasing organization to submit a bid for the supply of
materials/services. It’s a way to process a purchase requisition.
Request to a supplier to get a quote for a certain material/ service
If you haven’t find the requisition for material in the sources within the company or if no source
has been established by an existing supplier in the company RFQ
18. Purchase requisition
= internal document. Instructing the purchasing department (purchase guy) to request/ order a
specific good or service for a specified time.
19. Booking a good receipt MM
via automatic account assignment
Inventory A +
GR/IR P-
20. BOM uitleggen(en je krijgt ook een printscreen ervan dacht ik)
A list of the components that are needed to create a given product
21. Een ERP systeem is belangrijk voor interne controle, bewijs dit aan de hand van 3 voorbeelden
vb1: Economical: buying the used sources at a minimum price (purchasing information record)
vb2: classification: are all transactions booked in right places (when they are scanned they will be
booked automatically
vb3: accuracy of calculation: no wrong calculations (if you have given in the right prices in the
MM, Sales data there will be no miscalculations.
22. p 37 (Case study MM)
You can see all debit and credits toward GBI bank account in the US of that month
1) it is possible that you have entered the wrong amount/quantity of the product
2) Because there is no sales order of a customer so no production is needed
23. Voorspellingen Forecasting en SOP uitleggen
Forecasting: the foundation of a reliable SOP. Forecasts for expected sales based on research of
forecasting by historical sales
SOP (= sales and operations planning) = flexible forecasting and planning tool for the future
production
4
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