QUESTION 1: MINUTES OF A MEETING
BACKGROUND
Most of the students at Gauteng College applied to the National Student Financial Aid Department for funding to pay tuition fees. However, not all the students received funding. As a result, they mostly
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owed the institution tuition fees. The colleg...
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Question 1 - Minutes of a Meeting
Background
Most of the students at Gauteng College applied to the National Student Financial Aid Department
for funding to pay tuition fees. However, not all the students received funding. As a result, they
mostly owed the institution tuition fees. The college has already submitted some of the debts to the
debtors’ office for further investigation. Most of the students could be deregistered, blacklisted, or
not receive their results at the end of the year if their fees are not paid in full. The Financial Manager
of the college, Mr Selby, called a meeting with the College Board members, the students’ parents,
and members of the Student Representative Council (SRC) to discuss different ways in which
parents could be assisted to resolve their financial problems and pay tuition fees owed to the college.
Instructions
Below is a transcript (exact words written down) of what was said under the relevant agenda item
that discussed non-payment of tuition fees, among other matters at a recent meeting held. As the
minuting secretary of the Finance Department at Gauteng College, it is your duty to take minutes
during meetings. Most of the students at Gauteng College did not qualify to be funded by the
National Student Financial Aid Department and they therefore owed the institution tuition fees. The
institution tried to come up with different ways of assisting students and parents to resolve their
financial problems and pay tuition fees. The matter was discussed under agenda item 4.1. Students’
tuition fees debts. Write the minutes for agenda item 4.1 only. This means that the complete format
for minutes is not required. Remember that in taking minutes, we carefully select and summarise
information, and make changes to style and grammar. Note that you should not record what each
person said in turn.
Transcript
Mr Selby (Chair): Ladies and gentlemen, we have so far addressed most of the crucial issues that
are affecting the broader society and our immediate families, such as high student drop-out and
failure rates. We are all aware of our country’s declining economy especially after the outbreak of
Covid19, load shedding and the high level of corruption in the country. Most members of our
households are unemployed as a result. The socio-economic decline of the country directly or
indirectly affects the smooth running of some institutions of learning like ours, which depends on the
tuition fees paid by the parents. I am aware that most of the students applied for funding through the
National Student Financial Aid Department. Unfortunately, not all our students were lucky enough to
get approval and receive the funding. About 60% of the students, therefore, owe their tuition fees.
This makes it very difficult for the college to sustain itself because it is through the tuition fees that a
lot of debts are covered, including electricity and water bills. The lecturers employed on fixed-term
contracts get paid through the tuition fees. Resources such as computers, library books, sport
equipment, to name a few, are purchased through that money as well. Without tuition fees, the
institution cannot survive. The challenge we are faced with is, how can we help each other to resolve
the students’ debts to sustain the institution? I therefore suggest that we discuss agenda item 4.1:
Students’ tuition fees debts.
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