Certified Texas Contract Manager (CTCM Study Guide) Questions With Correct Answers.

Certified Texas Contract Manager (CTCM Study Guide) Questions With Correct Answers. Statewide Procurement Division (SPD) The central authority for state agencies for procurement guidance, education, statewide contract development services, and delegation of purchasing authority. Assists its statewide government customers with all stages of the procurement cycle. Policy and Outreach Conducts policy research, training and certification customer service support services. Statewide Contract Development and Contract Management A broad range of contracts for commodities and services. Contract Advisory Team-Review and Delegation (CAT-RAD) Program Reviews solicitations and issues a letter of delegation of purchasing authority for an anticipated contract value of $100,000 or greater. Contract Advisory Team (CAT) Consist of multiple agencies. Solicitations with a value greater than $1 million to $5 million. Centralized Master Bidder's List (CMBL) Master database for Texas procurement professionals. No Is a vendor required to be on CMBL to do business with the State of Texas? Historically Underutilized Business (HUB) Program Provides opportunities to disadvantaged groups in an effort to remedy disparity in state procurement contracting. 11.2% Heavy construction other than building contracts. 21.1% Any building construction, including general contracts and operative builders contracts. 32.9% All special trade construction contracts. 23.7% Professional services contracts. 26.0% All other service contracts 21.1% Commodities contracts Office of Vehicle Fleet Management (OVFM) Manages and assist agencies with their vehicles. State Travel Management Program (STMP) Manages travel expenditures, including hotel, car rentals, airlines, and travel agencies. Statewide Mail Operations Provides state agencies and universities a variety of mail operations services. Electronic State Business Daily (ESBD) A web portal to post solicitations and learn of contract awards. Texas Smartbuy Online Ordering System Statewide contracts procured and managed by SPD must use a purchase order through this system. Vendor Performance Tracking System (VPTS) Use this statutorily required method of reporting vendors once contracts are completed. Texas Multiple Award Schedule (TXMAS) Contracts to supplement the term contracts issued and negotiated by SPD. Agency Procurement Plans Due annually to the comptrollers office by Nov 30th. Collected for information on delegated purchases and determines if there are any possible gains with consolidating all the purchases together. Conflicts of Interest The possibility of influence by a personal or financial interest, and the potential benefit to the employee is undefined. First Degree (Consanguinity) Parent or Child Second Degree (Consanguinity) Grandparent, grandchild, brother or sister Third Degree (Consanguinity) Great grandparent, great grandchild, uncle or aunt, niece or nephew Nepotism A form of conflict of interest that involves an explicit act of using one's position to favor a relative. Form must be completed if contract is $1M+. Disclosure of Interested Parties (1295 Form) Monitors businesses whose agency has entered into a contractual agreement. Businesses with a contract of $1M in value are required to submit a what before entering into a contract? Bribery An attempt to influence the decisions of a procurement professional through enticement with a potential personal benefit. Revolving Door Restrictions Imposes employment restrictions that prohibit conduct that could potentially create conflicts of interest or even constitute an "under the radar" bribe. They serve the purpose of limiting undue influence on the outcomes of state contract awards. Vendor Communication It is important to avoid the appearance of special favors when using public funds. All ________________ must cease once the solicitation-drafting process commences. Suspected Fraud, Waste, or Abuse All state agencies, colleges, and universities are required to report these and must have facts. Misuse is should be reported to State Auditors Office. (SAO) Contract Administration Plan (CAP) Must be implemented early in the solicitation process and ultimately provided to the contract manager during the post-award kick-off meeting to ensure a smooth transition from the Contract Developers to contract manager. CAP Template Template should include: project name, project award, completion date, justification of procurement method, deliverables, requirements, and security. Request for Proposals (RFP) Recommended when factors other than price are considered or when objective criteria cannot be defined. Allows for negotiations between respondent and the issuing agency. Invitation For Bids (IFB) Used when requirements are clearly defined, price is a major determining factor, and when products/commodities are highly standardized. Request For Offers (RFO) Solicitation for automated information systems. Negotiations are allowed. Request for Qualifications (RFQ) Professional Services: Respondents are evaluated based on qualifications and skills. Solicitation method is similar to an application process. Expectations of the vendor are clearly stated. Price is negotiated after the selection. Request For Applications (RFA) Used for grant applications. Must include the grant objective, guidelines, limitations on spending or eligibility, and evaluation criteria. Inter-Agency Cooperation (IAC) Agreements An agreement between two state agencies. Scope of Work Clear specifications vs. Restrictive specifications, milestone, deliverables, reports, and performance requirements. Warranties and maintenance agreements These should be included in the solicitation and contract.. Remedies Liquidated damages, compensatory damages, restitution damages, equitable remedies, punitive damages and normal damages are examples of what? Licensing and Certification Requirements If service requires these they must be included in the solicitation. Vendors must be maintained throughout the contract. Managing Change Solicitations should outline a process for change orders, amendments, and price adjustments and should already be in the contract. Contract Advisory Team (CAT) Mandatory review solicitations worth $5M+. Quality Assurance Team (QAT) Reviews technology projects proposed by state agencies. Solicitations are worth $1M or greater. Consists of representatives from the LBB, DIR, CPA, and SAO as an advisor. 14 Calendar Days The solicitation package must be complete within how many days? 21 Calendar Days The addendum to clarify information must be provided within how many days? Emergency Procurement Minimum posting is waived. Texas Register Solicitation for major consulting services must be published on this for at least 30 days prior to executing the contract. Negotiations Not Allowed