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Exam of 17 pages for the course ASE Section 5 Sample Preparation Exam 1 at ASE Section 5 Sample Preparation Exam 1 (Exam 3.)
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Exam 3Discuss the Form Contract domain of the Award phase of the contract management life
cycle. Discuss the processes involved in this domain. - ANS-This is mostly the domain
of the buyer. It is the process of determining reasonable cost and pricing, conducting
negotiations, selecting the source, and managing protests and appeals. It has a direct
impact on the performance and results of the post-award processes.
1. Cost or price analysis - these two techniques are used to determine a fair and
reasonable price. Price analysis evaluate prospective price using relevant comparative
prices or historical precedents without evaluating separate cost elements. Cost analysis
evaluates separate cost elements and profits or fees on a proposal to ensure cost
realism.
2. Conduct negotiations - a communication process where two parties attempt to reach
agreement.
3. Source selection - determining which company wins a contract; summarizes all
activities in the evaluation process (simplified acquisition, sealed bidding, negotiated
source selection, typical evaluation factors, proposal evaluation techniques, evaluation
rating scales, contract award, and contract award practices unique to federal
contracting)
4. Manage legal conformity - the process of resolving conflict between potential and
actual contracted parties adds value to the award life cycle by providing the ability to
resolve issues related to the solicitation or source selection process through informal
and formal means.
Discuss the source selection organizations for solicitations > $100M to include the roles
and responsibilities of each major component. - ANS-SSA makes the decisions on the
contract award. Depending on the dollar amount of the could contract, the SSA could be
the PCO or could be SecDef
SSEB/T opens up the proposals and evaluates them IAW evaluation criteria and section
M.
SSAC (source selection advisory council)/Panel Advisors - functional area experts.
They provide advise to SSA.
KO is the business advisor to the SSA.
Legal counsel provides legal advice to the SSA.
DFARS 215.300 - contracting officers shall follow the...
,What are some evaluation factors required by the FAR? - ANS-1. Price - mandatory
evaluation factor (in sealed bidding it is the only factor)
2. The quality of the product or service shall be addressed in every source selection
through consideration of one or more non-cost evaluation factors such as past
performance, compliance with solicitation requirements, technical excellence,
management capability, personnel qualifications, and prior experience.
a. Technical - Relate to how well the offeror understand the requirement and how
effective the offeror's proposed solution is in achieving the objectives of the acquisition.
b. Past Performance - Information concerning how well an offeror has performed similar
work or exhibited related skills and capabilities in the past
When would cost/price play a more dominant role in source selection decisions? -
ANS-For example, in acquisitions where the requirement is clearly definable and the
risk of unsuccessful contract performance is minimal, cost or price may play a dominant
role in source selection (LPTA). The less definitive the requirement, the more
development work required, or the greater the performance risk, the more technical or
past performance considerations may play a dominant role in source selection.
What must the solicitation state concerning the relationships among cost/price and
non-cost/price evaluation factors? - ANS-The solicitation shall also state, at a minimum,
whether all evaluation factors other than cost or price, when combined, are --
(1) Significantly more important than cost or price;
(2) Approximately equal to cost or price; or
(3) Significantly less important than cost or price
What is the purpose of cost realism analysis? - ANS-to determine whether the
estimated proposed cost elements are:
-Be realistic for the work to be performed
-Reflect a clear understanding of the requirements
-Are consistent with the various elements of the offeror's technical proposal
Differentiate between Strength and Deficiency. What question do these two areas deal
with? - ANS-Strength and deficiencies answers if the proposal meets the needs.
Deficiency - a material failure of a proposal to meet a buyer requirement or a
combination of significant weaknesses in a proposal that increases the risk of
unsuccessful contract performance to an unacceptable level.
, Strength is an aspect of an offeror's proposal that has merit or exceeds the specified
performance or capability requirements in a way that will be advantageous to the
Government during contract performance.
Define weakness. What question does weakness deal with? - ANS-A flaw in the
proposal that increases the risk of unsuccessful contract performance. A "significant
weakness" in the proposal is a flaw that appreciably increases the risk of unsuccessful
contract performance. In other words, can the offeror deliver what they're proposing,
and weakness helps answer this.
What is generally considered in an offeror's past performance information? -
ANS-Information concerning how well an offeror has performed similar work or exhibited
related skills and capabilities in the past. Offerors are normally required to submit past
performance data from other contracts they have performed that have characteristics
similar to those in the current requirement. When required by the solicitation, the
evaluation plan must address how past performance will be evaluated, including the
effect of an offeror having little or no pertinent past performance. The past performance
evaluation team normally attempts to verify the accuracy of past performance
information submitted by an offeror.
Differentiate between Clarifications, Communications, and Discussions. When would
these types of exchanges be used? - ANS-Communications are exchanges between
the USG and offerors after receipt of proposals, leading to establishment of the
competitive range
Clarifications are limited exchanges between the USG and offerors that may occur
when award without discussions is contemplated.
Discussions (negotiations) are only conducted with companies in the competitive range.
They are verbal or written communication between the buyer and an offeror other than
communications conducted for the purpose of minor clarification, whether or not initiated
by the buyer, that involves information essential for determining the acceptability of a
proposal, or provides the offeror an opportunity to revise or modify its proposal. When
negotiations are conducted in a competitive acquisition, they take place after
establishment of the competitive range are called discussions.
Discuss the significance of the Competitive Range and the implications of "efficient
competition". - ANS-(competitive range = includes those offerors that have the highest
possibility of winning the contract).
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