CTCM CERTIFICATION exam
2024 ACTUAL EXAM COMPLETE 350 QUESTIONS
WITH DETAILED ANSWERS (100% CORRECT
ANSWER
Vendor Communication consists of all of the following except.
A. Avoids situations that could appear to show favoritism to a specific vendor
B. is constant throughout the life of a contract
C. Allows communication by the end user during solicitation as long as they
communicate to all vendors
D. Is allowable and unallowable depending on the circumstance. - ANSWER C.
Allows communication by the end user during solicitation as long as they
communicate to all vendors
The Statewide Procurement Division is part of the Comptroller's office and is
responsible for everything except.
A. Is directed by the State of Texas Chief Procurement Officer
B. Assists and oversees all statewide procurement
C. Provides assistance to procurement professionals conducting procurements
under delegated authority
D. Responsible for the training program for all State of Texas Purchasers -
ANSWER A. Is directed by the State of Texas Chief Procurement Officer
Procurement consists of the following roles:
A. Purchasing, Contract Development and Contract Monitoring
B. Contract Management, Purchasing and Contract Development
C. Procurement, Statement of Work and Vendor Oversight
D. Procurement, Contract Development and Contract Management - ANSWER B.
Contract Management, Purchasing and Contract Development
To obtain Certification as a Contract Developer or Manager in the state you must:
A. Attend the required training classes
B. Pass the exam with a grade of 80 or above
C. Have a minimum of 1 year experience purchasing
D. All of the above - ANSWER D. All of the above
The Procurement Oversight & Delegation Team reviews the following contracts
except:
A. Conducts reviews and delegation of authority for services of $100,000 or greater
B. Solicitations with value of $5 million or greater coordinates the review
,C. All Major Information Resources Projects
D. Answer questions and provides advice at any time during solicitation - ANSWER
D. Answer questions and provides advice at any time during solicitation
The CMBL Stands for:
A. Central Master Bid List
B. Centralized Master Bidder's List
C. Centralized Master Bid Log
D. Comptroller Master Bid List - ANSWER B. Centralized Master Bidder's List
The Historically Underutilized Business Program consists of the following except:
A. Promotes full equal business opportunities to remedy disparity in state
procurement
B. Requires agency to report HUB activity every 6 months to the Comptroller
C. Requires agencies to conduct business with HUBs
D. Is applicable to all state agencies and institutions of higher education - ANSWER
C. Requires agencies to conduct business with HUBs
Texas Smartbuy is the online ordering system used to place orders for commodities
on term contract.
TRUE or FALSE. - ANSWER False
Purchasing is the action taken prior to contract execution, including the receipt and
processing of requisitions,
Assessment of need, development and review of specifications, development and
review of SOW, selection of
procurement method, preparation of evaluation criteria, and preparation and
completion of contract award documents.
TRUE or FALSE. - ANSWER True
Contract Management is the term that applies to actions taken following contract
execution.
TRUE or FALSE. - ANSWER True
State agencies must purchase goods and services offered through TIBH
("WorkQuest") that meet the reasonable requirements of the agency unless it costs
less to obtain from a different source.
TRUE or FALSE. - ANSWER FALSE ; For products and services offered through
the State Use Program, agencies are not required to use WorkQuest provided
products or services if they do not meet the agency's specifications as to quantity,
quality, delivery time, or life cycle costs. Price is not a factor used in the comparison
of other sources to WorkQuest-provided products or services.
Dollar thresholds for items purchased under a DIR contract are all except:
A. $1 million to $5 million must obtain pricing from at least 6 vendors in the category
B. Under $50,000 may directly award to a vendor in the category
C. $50,000 to $1 million must obtain pricing from at least 3 vendor in the category
D. Exceed $5 million must obtain pricing from all vendor in the category - ANSWER
D. Exceed $5 million must obtain pricing from all vendor in the category
,Reason: Not allowable unless DIR coordinated BULK purchase. An agency may not
enter into a contract to purchase a commodity item through the DIR Cooperative
Contracts Program if the value of the contract exceeds $5 million unless it is a DIR
coordinated bulk purchase
Purchase of goods available from WorkQuest (formerly TIBH) but obtained from a
different source are made under an exception and must be reported to the CPA
monthly.
TRUE or FALSE. - ANSWER TRUE ;
Reason: SPD's State Use Program. Report through SPD's State Use Program
exception reporting tool each month the reason that products or services that could
have been purchased from WorkQuest on behalf of a CRP, were purchased from
another source.
Items available between TIBH and TCI rarely overlap, but if they do, it is
recommended to select items from TIBH. ("WorkQuest')
TRUE or FALSE. - ANSWER TRUE ;
Reason: TCI is a governmental agency so it should always get preference
The SPD delegates to all state agencies the authority to purchase commodities and
services whose estimated purchase price:
A. Does not exceed $50,000
B. Does not exceed $50,000 for commodities and $100,000 for services
C. Does not exceed $50,000 for commodities, $100,000 for services and $5,000,000
for IT items - ANSWER B. Does not exceed $50,000 for commodities and
$100,000 for services
Reason: (1) SPD delegates the purchasing functions of one-time purchases of
goods, including goods for the resale, which do not exceed $50,000 ; (2) SPD
delegates the purchasing functions of services, including services for resale, the
estimated cost of which does not exceed $100,000
DIR exemptions are approved in all except:
A. One-Time Exemption Requested through DIR portal.
B. Blanket Exemption from list maintained on DIR website
C. Obtaining approval directly from LBB
D. One-Time expedited exemption requested with statement from head of requesting
state agency. - ANSWER C. Obtaining approval directly from LBB
Reason: LBB is it's own thing. An agency may obtain an exemption or waiver from
the requirement to use a DIR Contract to purchase an IT commodity item in one of
three ways: (1) DIR exemption, (2) LBB approval, or (3) DIR certification. A, B and C
of this multiple choice question all come under the DIR Exemption category which is
totally a separate thing from the LBB approval
A Direct Publication Purchase consists of all of the following except:
A. Commodity or services only available from the Publisher
B. Back issues of magazines, journals, and newspapers
C. Subscription services for magazines, journals, and newspapers
D. Computer software and software maintenance
, E. Hard and electronic Publications produced by professional societies - ANSWER
D. Computer software and software maintenance
Reason: Computer software yes, but maintenance no. Hardware and IT may not be
purchased as a direct publication.
The threshold for posting purchases to the ESBD are, Commodities over $25,000
and Services over $100,000.
TRUE or FALSE - ANSWER FALSE
Reason: Over $25K for any procurement. Agencies are required to post
procurements with a contract value of more than $25,000 to the ESBD.
A Request for Proposal (RFP) consist of all of the following except:
A. Is a sealed competitive process
B. Contains a negotiation phase
C. Is similar to the invitation for bid process
D. Includes a best and final offer (BAFO) - ANSWER C. Is similar to the invitation
for bid process
Reason: The IFB does not allow for negotiations and an RFP's products and
services are not necessarilty standardized like an IFB's are; an RFP allows for
customized proposals.
A specification that focuses on the outcomes or results rather than the process in
which the goods and services are produced are known as Performance Based
Specifications.
TRUE or FALSE. - ANSWER True
It is the purchaser or contract developer's responsibility to select the best purchasing
method based on all information concerning the specific purchase. Which of the
following is not an option?
A. Request for Offer
B. Request for Information
C. Invitation for Bid
D. Request for Proposal - ANSWER B. Request for Information
Key items in a solicitation that must be clear to ensure maximum number of
responsive proposals include all but:
A. Terms and Conditions Required by Statute
B. Best Value Criteria
C. Evaluation Criteria
D. Minimum Qualifications - ANSWER C. Evaluation Criteria
A purchase is being conducted with the following criteria:
Lots of competition exist and products are standardized and uniform.
Award will be made to the lowest responsible bidder providing best value to the
State.
Purchase is for product not service. Which is the best purchasing method for this
purchase?
