Unit 4 - Laboratory Techniques and their Application
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4D How scientific information may be stored and communicated in a workplace laboratory
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Unit 4 - Laboratory Techniques and their Application
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Unit 4 - Laboratory Techniques and their Application
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Ammara Aslam
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How scientific information may be stored and communicated in a workplace
laboratory
The NHS is a national health service in the UK and they store large amounts of data which is
communicated to many people very often. CSI labs perform scientific analysis on crime
scene evidence and they have less data to store compared to the NHS and they also
communicate their information less often.
The NHS and CSI labs store and collect very different types of data. The data which the
NHS stores includes blood samples, urine samples, stool samples, data from drug trials and
there are very large amounts of the data since there are thousands of samples. This data is
often shared to many different places such as doctors, other agencies, nurses, other
practitioners to show them how to do the procedure and manufacturers of the medication to
show the effectiveness of it. CSI labs store data such as fingerprints, evidence which has
been collected from crime scenes, a log is kept of everyone on the site, and they are far
more strict in the way the collect and store data and there are limits to what can be shared
and who they can be shared with in order to ensure that the data doesn't get to the wrong
people.
In order for the organizations including the NHS and CSI labs to manage and organise the
way they communicate within or outside of their teams they have hierarchies to help the
organisations run smoothly and safely. The hierarchies in the NHS are different to CSI lab
hierarchies as they are organised depending on how large the team is and NHS teams are
much larger than teams in a CSI lab. The hierarchy is also dependent on the specific
routines which people in the workplace carry out, if the team is spread out over a large area
or different sites , teams in NHS are spread out much more than teams in CSI labs. The
hierarchy also depends on if the team is split into smaller groups carrying out a particular job
at particular times of the day or night.
Traceability is needed in the NHS and in CSI labs as it is needed for all organisations
regardless of the size of the team. Every member in a team has a responsibility which they
have to take for their work, this can be done by signing off forms and records of work. For
example if a report has been written all the staff which are responsible will sign the bottom of
the report or it may be that only a manager or team leader signs off on the report, this also
depends on the size of the team and management style in the organisation. Organisations
have policies for this.
It's also extremely important for the information which they store to be secure. The NHS and
CSI labs record and store data on computer systems because it’s the most efficient and
secure way of storing information, and it’s also easy to retrieve back for traceability. The
NHS and CSI labs ensure that the information which they store is secure by having all staff
have a secure login password for all the work recorded on computer systems and the login
passwords which they have are often changed to ensure security.
It's extremely important for organisations like the NHS and CSI labs to record any work
which they carry out. They both have their own policies on how they keep these records,
most of them are often kept on computers however they may sometimes be hand written
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records for example laboratory notes but in order to keep them safe and secure they are
often transferred onto computer systems.
Whenever samples of chemicals are delivered in CSI labs or in the NHS they have to be
booked in. All chemicals which are stored have to be recorded and whenever they are used
they should be signed out of storage. There must always be a record of where the chemicals
are stored or located. When chemical substances arrive at the NHS or CSI lab they have to
be clearly labelled following coshh guidelines and it should also be clearly recorded from
where the chemical substance originated from. This allows tracking of the substance if an
identical sample is needed or or if there are any issues with the samples.
Every sample has to have a unique sample identification number, which is usually based on
the time and date the sample was booked in and there may be a random number at the end.
Whenever the sample is used this identification number should be recorded to allow
traceability.
Results which are generated in the NHS or a CSI lab have to be specific to their workplace.
When results of research are carried out by colleagues or results are generated for outside
agencies to use, whatever the results are they should “only be communicated to people who
need to know about them.”
The NHS and CSI labs both record internal day to day results via laboratory notebooks,
printouts from the lab equipment and team meetings. These results can be collected
together in order to make a report on completion of the research.
An office procedure is usually used for results to go through and “they'll be written up and
copied to the recipient” unless results need to be urgently communicated directly to another
person. Some results, like scans for example can be seen through a computer screen and
with test results.
The equipment used is often computerised and the computer records the results which can
be printed off to be used in lab notebooks or they can be added to files with other results.
It’s extremely important for all members of the team in the NHS and CSI labs to use and
understand scientific terminology in order for effective communication. when research work
or production is occurring in a different country this is very important because if standard
terminology isn't used then language could cause confusion. The language used should also
meet the needs of the client, setimes scientific terminology may have to be explained
allowing the client to understand the report. The format of the report must also meet the
needs of the client. Sometimes it may be that a client requests a verbal presentation allowing
them to ask questions.
Labs such as the CSI labs or the NHS large carry out lots of work which ends up with large
amounts of information being made. They must be able to retrieve data which they store if
it's needed at a later date so it's very important they store the data. Ever since computers
have started being used in workplaces the storage of records has changed a lot, most
organisations used to have filing cabinets or large boxes of documents and these have now
been replaced with hard drives and the cloud and this is where most of the data is stored.
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