Module 7 CMAA
he CMAA has many responsibilities, including - correct answer ✔✔managing the supplies, keeping an
accurate inventory, and ordering when needed. CMAAs may accept deliveries and will double-check to
ensure all items on the packing slip were ordered, received, and entered into the inventory system.
CMAAs will communicate with many vested members by telephone, written letters, and electronic
communications. The CMAA must be efficient and proficient in hardware knowledge and software use.
Basic computer skills are critical as they will be performed daily.
Administrative procedures such as compliance and logistics impact the patient experience. What are
some of the actions that will help build trust and promote confidence and a positive patient experience?
- correct answer ✔✔Managing patient records and inventory, performing accurate financial transactions,
effective communication, and administrative procedures and logistics all contribute to a positive patient
experience.
Health Care interoperability - correct answer ✔✔Storage, exchange, accessibility, and integration of
health care records for the overall purpose of optimizing the health of individuals and populations.
Positively contributes to effectively maintaining patient records. Information is entered and then able to
be used by many different departments in the health care organization, which can optimize the current
health of patients as well as lead to a more proactive approach to health and wellness and long-term
benefits to the patient's outcome.
Practice management software - correct answer ✔✔Software used for the day-to-day administrative
business of a health care organization.
is the administrative side of the EHR and is used throughout the revenue cycle, including registration,
scheduling, billing, coding, and all financial responsibilities. Practice management software only allows
access for individuals who are authorized to perform administrative tasks within the health record. This
helps to ensure the patient's medical record is secure and complete as well as accessible to those who
have approved security authorization and the need to access it.
The Health Insurance Portability and Accountability Act (HIPAA) includes requirements for the privacy
and security of patients' information, including - correct answer ✔✔Protected Health Information PHI
Protected health information PHI - correct answer ✔✔Individually identifiable health information that is
inputted, stored, and shared relating to the health of patients.
, Health care organizations must have administrative, technical, and physical safeguards in place and must
be followed by all vested members. These safeguards are put into place to ensure the records are safe,
confidential, and kept private.
Administrative safeguards - correct answer ✔✔are put into place for administrative policies and
procedures to protect the electronic health record. The HIPAA Security Rule is an federal act meant to
protect patients and their PHI. The health care organization appoints a security officer who ensures that
the HIPAA Security Rule is followed by creating and implementing policies to be followed by the
employees.
Administrative policies, procedures, and actions put in place to protect the privacy of the electronic
health records.
Physical safeguards - correct answer ✔✔include physical procedures and policies to protect the
computer network and other equipment from hazards and unauthorized access. This includes
passwords, itemized equipment inventory, EHR operator logs that track logins, successful sign-offs, and
access restrictions.
Technical safeguards - correct answer ✔✔are also used to limit access to information in the electronic
health record. This can include the use of encryption software that changes information to be
nonreadable and a data backup process to protect the information. Technical safeguards can include
authentications, automatic log-off after a preset amount of time, and firewalls.
Technology and policies that protect electronic protected health information from being accessed by
those without permission.
Numeric Filling System - correct answer ✔✔Numeric filing assigns patient records a sequential number.
Utilizing this filing system requires a master list of patient names and assigned file numbers to be kept.
Alphabetical Filling System - correct answer ✔✔Alphabetic filing system is the most common system
used. The records are sorted alphabetically by using indexing rules. Each part of the patient's name is
associated with a unit. Indexing rules in order are last, first, middle, title.
Terminal Digit Filling System - correct answer ✔✔Uses the last two, three, or four digits of the file
number and is treated as one single number. This allows for larger quantities of records to be maintained
without changing the numeric file labels. Terminal digit filing systems contain primary, secondary, and
tertiary digits. Primary numbers, which are the last two numbers, can specify the shelving unit that
houses the file. Secondary numbers, which are the middle two digits, can specify which shelf the file is
he CMAA has many responsibilities, including - correct answer ✔✔managing the supplies, keeping an
accurate inventory, and ordering when needed. CMAAs may accept deliveries and will double-check to
ensure all items on the packing slip were ordered, received, and entered into the inventory system.
CMAAs will communicate with many vested members by telephone, written letters, and electronic
communications. The CMAA must be efficient and proficient in hardware knowledge and software use.
Basic computer skills are critical as they will be performed daily.
Administrative procedures such as compliance and logistics impact the patient experience. What are
some of the actions that will help build trust and promote confidence and a positive patient experience?
- correct answer ✔✔Managing patient records and inventory, performing accurate financial transactions,
effective communication, and administrative procedures and logistics all contribute to a positive patient
experience.
Health Care interoperability - correct answer ✔✔Storage, exchange, accessibility, and integration of
health care records for the overall purpose of optimizing the health of individuals and populations.
Positively contributes to effectively maintaining patient records. Information is entered and then able to
be used by many different departments in the health care organization, which can optimize the current
health of patients as well as lead to a more proactive approach to health and wellness and long-term
benefits to the patient's outcome.
Practice management software - correct answer ✔✔Software used for the day-to-day administrative
business of a health care organization.
is the administrative side of the EHR and is used throughout the revenue cycle, including registration,
scheduling, billing, coding, and all financial responsibilities. Practice management software only allows
access for individuals who are authorized to perform administrative tasks within the health record. This
helps to ensure the patient's medical record is secure and complete as well as accessible to those who
have approved security authorization and the need to access it.
The Health Insurance Portability and Accountability Act (HIPAA) includes requirements for the privacy
and security of patients' information, including - correct answer ✔✔Protected Health Information PHI
Protected health information PHI - correct answer ✔✔Individually identifiable health information that is
inputted, stored, and shared relating to the health of patients.
, Health care organizations must have administrative, technical, and physical safeguards in place and must
be followed by all vested members. These safeguards are put into place to ensure the records are safe,
confidential, and kept private.
Administrative safeguards - correct answer ✔✔are put into place for administrative policies and
procedures to protect the electronic health record. The HIPAA Security Rule is an federal act meant to
protect patients and their PHI. The health care organization appoints a security officer who ensures that
the HIPAA Security Rule is followed by creating and implementing policies to be followed by the
employees.
Administrative policies, procedures, and actions put in place to protect the privacy of the electronic
health records.
Physical safeguards - correct answer ✔✔include physical procedures and policies to protect the
computer network and other equipment from hazards and unauthorized access. This includes
passwords, itemized equipment inventory, EHR operator logs that track logins, successful sign-offs, and
access restrictions.
Technical safeguards - correct answer ✔✔are also used to limit access to information in the electronic
health record. This can include the use of encryption software that changes information to be
nonreadable and a data backup process to protect the information. Technical safeguards can include
authentications, automatic log-off after a preset amount of time, and firewalls.
Technology and policies that protect electronic protected health information from being accessed by
those without permission.
Numeric Filling System - correct answer ✔✔Numeric filing assigns patient records a sequential number.
Utilizing this filing system requires a master list of patient names and assigned file numbers to be kept.
Alphabetical Filling System - correct answer ✔✔Alphabetic filing system is the most common system
used. The records are sorted alphabetically by using indexing rules. Each part of the patient's name is
associated with a unit. Indexing rules in order are last, first, middle, title.
Terminal Digit Filling System - correct answer ✔✔Uses the last two, three, or four digits of the file
number and is treated as one single number. This allows for larger quantities of records to be maintained
without changing the numeric file labels. Terminal digit filing systems contain primary, secondary, and
tertiary digits. Primary numbers, which are the last two numbers, can specify the shelving unit that
houses the file. Secondary numbers, which are the middle two digits, can specify which shelf the file is
