Exam (elaborations)

CTCM Study with correct answers 100% 2024

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Certified Texas Contract Manager

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Certified Texas Contract Manager

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Uploaded on August 29, 2024
Number of pages 17
Written in 2024/2025
Type Exam (elaborations)
Contains Questions & answers

spd
statewide procurement policy and outreach sppo
statewide contract development

Institution Certified Texas Contract Manager
Course Certified Texas Contract Manager

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CTCM Study with correct answers 100%
2024
SPD - Correct Answer Department of the Texas Comptroller of Public Accounts (CPA); is the central
authority for state agencies except by statutory exemption. In other words, it has delegation of
purchasing authority. Also provides procurement guidance, education, and contract development
services. Responsible for developing and administering the CTCD and CTCM certification programs.

Statewide Procurement Policy and Outreach (SPPO) - Correct Answer Section of SPD that conducts
policy research, provides training and certification of procurement professionals, conducts solicitation
review, provides delegation of purchasing authority for services, provides SPD's customer support
services.

Statewide Contract Development - Correct Answer Section of SPD with authority to develop and
manage statewide term contracts for use by state agencies, higher ed, and local government.

Contract Advisory Team - Review and Delegation (CAT-RAD) Program or Procurement Oversight &
Delegation (POD) - Correct Answer Section of SPD that conducts solicitation review and delegation of
purchasing authority for state agencies' service contracts $100k+, made up of internal personnel. If their
review lasts longer than 30 days, the agency still does not have authority to post the solicitation until
they hear back. This entity escalates solicitations worth $5M+ to CAT.

Contract Advisory Team (CAT) - Correct Answer Section of SPD that reviews solicitations worth $5M+
and consists of representatives from multiple agencies.

Quality Assurance Team (QAT) - Correct Answer Made up of representatives from multiple agencies.
Reviews MIRP solicitations $1M - $5M. The solicitations are still uploaded through the CAT-RAD portal,
who escalates to this entity.

Historically Underutilized Business (HUB) Program - Correct Answer Section of SPD that promotes full
and equal business opportunities in an effort to remedy disparity in state procurement and contracting.
State agencies and higher ed must submit semiannual reports in which they demonstrate a good faith
effort to assist these companies in receiving a portion of the total contract values awarded. HUBs are
listed on the CMBL. Subcontracting is probable at $100k+.

,Centralized Master Bidder's List (CMBL) - Correct Answer Section of SPD that is a master database that
fosters competition between vendors. Vendors are not required to be on the this to do business with the
State of Texas. When searching the this, you can filter for HUBs. $5k+ solicit from 3 CMBL vendors, 2 of
which HUBs. $25k+ all CMBL.

Electronic State Business Daily (ESBD) - Correct Answer Application in SPD web portal used for posting
notice of opportunities, solicitations, and contract award notices for commodities and services contracts
with values over $25k. This threshold applies without regard to the source of funds used for the
contract. Contract value includes the initial period and all renewal/extension options. Contract may be
void if not posted to ESBD properly.

Entire solicitation has to be published to ESBD for X calendar days or notice of the solicitation must be
posted for Y calendar days with instructions for accessing the solicitation. - Correct Answer X = 14, Y = 21

Notice of the solicitation must be posted for X calendar days with instructions for accessing the
solicitation. - Correct Answer 21

Addenda needed to clarify information must also be posted for X days. - Correct Answer 21

Texas SmartBuy Online Ordering System - Correct Answer Search statewide term contracts (procured
and managed by SPD) for items required. The majority of purchases from SPD contracts require a PO
through this. State agencies without delegated purchasing authority must purchase from SPD contracts.
Local (non-state) who want to purchase off SPD contracts must purchase membership. Lists: TXMAS
contracts (POs must be issued through this), Products/services from TCI and TIBH, Statewide term
contracts, Managed contracts but purchases cannot be made through this.

Texas Multiple Award Schedule (TXMAS) Program: - Correct Answer To supplement SPD's statewide term
contracts, SPD adapts existing competitively awarded government contracts to the procurement needs
of the state of Texas (except consulting/architectural/engineering contracts) by overlaying SPD's standard
contract terms over the base contract. Prior to purchasing from these contracts, state agencies must
follow the best value determination and applicable statutes and purchase from TIBH, TCI, and SPD term
contracts first (N/A to local governments/higher ed).

$0 - $50k (TXMAS) - Correct Answer May purchase directly from TXMAS vendor

, $50k - $1M (IT commodities) - Correct Answer For IT commodities, must obtain price quote from three
(3) relevant TXMAS vendors or DIR's cooperative contracts list.

Orders from TXMAS contracts exceeding $25k must... - Correct Answer ...be posted to ESBD.

Vendor Performance Tracking System (VPTS) - Correct Answer Section of SPD that collects reports from
state agencies for contracts $25k+. The program maintains a system for scoring vendors (A, B, C, D, F)
and supplies that information to state agencies to reduce risk in the contract award process.

Dollar threshold at which VPTS reports required - Correct Answer $25k+

Office of Vehicle Fleet Management (OVFM) - Correct Answer Section of SPD that assists state agencies
and higher ed with the management of their fleet vehicles as well as with reporting their fleet vehicles in
the state's reporting system (TXFS). Executes interagency contracts for vehicle maintenance and repair
services.

State Travel Management Program (STMP) - Correct Answer A section of SPD. Provides contract travel
services to state agencies, higher ed, and travel-eligible SmartBuy members (including local
governments, public school districts, and community colleges). These contracts include credit cards,
travel agents, hotels, car rentals, and airlines and help the state manage and reduce travel expenditures
and monitor travel activity.

Statewide Mail Operations (SMO) - Correct Answer A section of SPD. Provides state agencies and higher
ed delivery and collection of USPS mail, interagency mail, and state warrants at a reduced rate - NOT
FREE. Interagency mail services (Travis county only) saves the state money on USPS postage costs.
Reviews/approves agency requests to purchase, lease and service mail equipment. Provides outgoing
mail information, provides guidelines for mail handling, and serves as the USPS liaison.

Procurement Plans - Correct Answer Due on November 30th every year to the CPA. SPD collects them to
determine if there are possible gains if purchases are consolidated and how many employees need
certification from SPD.

Clear Specifications - Correct Answer Easy to understand, specific. Allows agencies to hold vendors to
deliverables/requirements.

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