Exam (elaborations)
NJ QPA EXAM QUESTIONS AND ANSWERS 2024
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NJ QPA EXAM QUESTIONS AND ANSWERS 2024
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NJ QPA EXAMUnder what circumstance may you negotiate an award: - ANSWERS-1. Bid twice
and received no bids.
2. Bid twice rejected for exceeding estimated cost
3. Bid twice rejected for exceeding appropriation
4. No responses on one bid and another bid exceeded with estimated cost or
appropriation.
5. Ensure it is not available through US, State Contract or other regional/local unit
at cost less than bid
Standards for negotiation: - ANSWERS-1.All terms, conditions, specifications, and
restrictions are not substantially different.
2. All minor amendments and modification must be in the resolution.
3. If 2nd bid was rejected due to cost, must notify all responsible bidders of the
intention to negotiate in writing to allow them to negotiate.
4. Cost must be lower than lowest rejected bids on 2nd submission of bids.
5. Award must be approved by 2/3 of body.
Explain exception to bidding using quotes: - ANSWERS-Solicit and receive three
quotes. The lowest responsible one is 10% less than State Contract. Must be
identical materials, supplies equipment and in the same quantity. Is awarded by
2/3 of body.
,When can an emergency contract be issued? - ANSWERS-When it affects the
health, safety and welfare of the public.
How to issue emergency contract - ANSWERS-Purchasing agent is notified of the
need, the nature of the emergency, the time. Purchasing agent can then approve.
This information must be submitted to PA in writing when practical as soon as
possible. Once services are rendered, payment is made. Rules and procedures for
emergency contract should be outlined in local units policies.
Less than bid but more than quote threshold, what do you need - ANSWERS-Need
to solicit at least two quotes. Do not need to receive two. No board action
needed. Unless board passes resolution stating quotes not required.
EUS exceeds bid threshold need to - ANSWERS-Secure competitive quotes. If
documented that cannot get competitive quotes, put in writing that seeking
quotes is not practical. Can award by resolution.
How to break a tie in bids - ANSWERS-Must award to one that is most
advantageous, price and other factors considered. Resolution must explain the
rationale.
Can contract be divided? - ANSWERS-Not to avoid the bidding. Must use the
aggregate to determine cost and threshold.
, Purchasing Agent - ANSWERS-Person assigned authority, responsibility and
accountability to make purchases on behalf of the contracting unit by preparing
ads, receiving bids and award contracts. Possesses a valid certificate.
How often does the QPA renew their certificate? - ANSWERS-Every 3 years.
Under what agreement may two governing bodies band together for puchasing? -
ANSWERS-Under a Joint agreement two or more governing bodies, including
school districts, may join together, by resolution, for purchasing.
State Contract procedures - ANSWERS-Board resolution to use the state contract,
specifically list the item and cost.
Specifications may not include: - ANSWERS-1. Restriction, standard, condition or
limitation that is not directly related to the purpose, function or activity of the
bid.
2. Require bidder to be in a specific geographical location, except when it pertains
to the efficiency or economical performance of the contract.
3. Discrimination
4.Brand Name
5. Failure to offer extension, renewal or release. Unnecessary terms or conditions.
Failure to include any matter necessary to the substantial performance of the
contract.
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