Texas Multiple Award Schedule (TXMAS) - ANS ✓Contracts to supplement the
term contracts issued and negotiated by SPD.
Agency Procurement Plans - ANS ✓Due annually to the comptrollers office by
Nov 30th. Collected for information on delegated purchases and determines if
there are any possible gains with consolidating all the purchases together.
Conflicts of Interest - ANS ✓The possibility of influence by a personal or
financial interest, and the potential benefit to the employee is undefined.
First Degree (Consanguinity) - ANS ✓Parent or Child
Second Degree (Consanguinity) - ANS ✓Grandparent, grandchild, brother or
sister
Third Degree (Consanguinity) - ANS ✓Great grandparent, great grandchild,
uncle or aunt, niece or nephew
Nepotism - ANS ✓A form of conflict of interest that involves an explicit act of
using one's position to favor a relative. Form must be completed if contract is
$1M+.
Disclosure of Interested Parties (1295 Form) - ANS ✓Monitors businesses
whose agency has entered into a contractual agreement. Businesses with a
contract of $1M in value are required to submit a what before entering into a
contract?
TEXAS CONTRACT
, 2
TEXAS
Bribery - ANS ✓An attempt to influence the decisions of a procurement
professional through enticement with a potential personal benefit.
Revolving Door Restrictions - ANS ✓Imposes employment restrictions that
prohibit conduct that could potentially create conflicts of interest or even
constitute an "under the radar" bribe. They serve the purpose of limiting undue
influence on the outcomes of state contract awards.
Vendor Communication - ANS ✓It is important to avoid the appearance of
special favors when using public funds. All ________________ must cease once the
solicitation-drafting process commences.
Suspected Fraud, Waste, or Abuse - ANS ✓All state agencies, colleges, and
universities are required to report these and must have facts. Misuse is should be
reported to State Auditors Office. (SAO)
Contract Administration Plan (CAP) - ANS ✓Must be implemented early in the
solicitation process and ultimately provided to the contract manager during the
post-award kick-off meeting to ensure a smooth transition from the Contract
Developers to contract manager.
CAP Template - ANS ✓Template should include: project name, project award,
completion date, justification of procurement method, deliverables,
requirements, and security.
Request for Proposals (RFP) - ANS ✓Recommended when factors other than
price are considered or when objective criteria cannot be defined. Allows for
negotiations between respondent and the issuing agency.
Invitation For Bids (IFB) - ANS ✓Used when requirements are clearly defined,
price is a major determining factor, and when products/commodities are highly
standardized.
TEXAS CONTRACT
, 3
TEXAS
Request For Offers (RFO) - ANS ✓Solicitation for automated information
systems. Negotiations are allowed.
Request for Qualifications (RFQ) - ANS ✓Professional Services: Respondents
are evaluated based on qualifications and skills. Solicitation method is similar to
an application process. Expectations of the vendor are clearly stated. Price is
negotiated after the selection.
Request For Applications (RFA) - ANS ✓Used for grant applications. Must
include the grant objective, guidelines, limitations on spending or eligibility, and
evaluation criteria.
Inter-Agency Cooperation (IAC) Agreements - ANS ✓An agreement between
two state agencies.
Scope of Work - ANS ✓Clear specifications vs. Restrictive specifications,
milestone, deliverables, reports, and performance requirements.
Warranties and maintenance agreements - ANS ✓These should be included in
the solicitation and contract..
Remedies - ANS ✓Liquidated damages, compensatory damages, restitution
damages, equitable remedies, punitive damages and normal damages are
examples of what?
Licensing and Certification Requirements - ANS ✓If service requires these
they must be included in the solicitation. Vendors must be maintained
throughout the contract.
Managing Change - ANS ✓Solicitations should outline a process for change
orders, amendments, and price adjustments and should already be in the
contract.
TEXAS CONTRACT
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