APMP Exam Questions And Answers 100%
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List and describe three advantages of a matrix organisation structure when used in a project
environment (30 marks) - answerClear visibility of resource skills and availability - resource is utilized
to max potential
Tailor to each project -
Share goo...
List and describe three advantages of a matrix organisation structure when used in a project
environment (30 marks) - answer✔Clear visibility of resource skills and availability - resource is utilized
to max potential
Tailor to each project -
Share good practice across the organisation, skills retained
List and describe two disadvantages of a matrix organisation structure when used in a project
environment (20 marks) - answer✔Project and functional conflicting priorities and loyalties
requires complex resource management at top level
Explain the importance of reviews (10 marks) - answer✔"A Critical evaluation of a deliverable, business
case or project management process - Provide a mechanism for monitoring progress against the base-
lined project management plan and implementing control measures where appropriate.
List and describe four different types of review that may be carried out during a project, and their main
purpose. - answer✔Gate review - Formal review requested by the sponsoring organisation -part of
governance - formal agenda - checklist of products and criteria. Happen as a minimum at the end of the
Concept and Definition Phases.
Audit - typically external by an independant body - assure the organisation that the project is
conforming to its stated principles and procedures - check project can succeed - Audits usually financial
or procedural but may include health and safety.
Post evaluation review - Project evaluation reviews are carried out to determine the status of the
project at a particular .time. assess how well project is being managed - used when Significant change to
the scope - Achieving major milestones or Change of management
Peer review - typically formal or informal - conducted by someone of appropriate skills/experience - a
resource from another function to provide objective opinion
List and describe five activities which the project sponsor performs during the project life cycle (50
marks) - answer✔Owns the business case, delivers benefits to user, primary risk taker, approves budget,
manages issues
Describe the overall aim of the Health and Safety at Work Act (HSWA) 1974 and four duties of an
employer. - answer✔Securing the health, safety and welfare of persons at work. Protecting persons,
other than persons at work, against risks to health or safety arising out of or in connection with the
activities of persons at work.
employer must: Proper safety equipment is provided - That the project team is properly trained -
Making sure that risk assessments are carried out - Health, Safety and Environmental Management Plan
is in place
List and describe five important environmental legislative requirements which the project manager must
consider when planning a project (50 marks) - answer✔
Explain two reasons why the scope of a project may need to change (20 marks) - answer✔Scope creep is
the addition of features or functions of a new product beyond agreed scope.
1.Legislation change- environmental protection act would force disposal teams at MoD to change the
scope of their disposal - the same with noise studies could force MoD to change specifications of the
vehicles to adhere to legality.
2. If the project is overrunning/resource unavailability. This could be due to unforeseen circumstances,
example - the contractor is delayed on his work, for example the digger for the foundations is delivered
a week later, breaks down and there is no other available digger
Explain three ways that change control can reduce and manage scope creep on a project (30 marks) -
answer✔Change freeze - End of development phase - change freeze could installed -ensure no further
changes are made impacting on time, cost, quality and benefits -reduce scope screep The project
sponsor will implement - ensuring that no further delays to the project are incurred.
Formal change process - will reduce and manage scope creep on a project and ensures proper record
keeping and easy location of information and that there is a defined baseline clearly stating project time,
cost and quality parameters. Prevents confusion in communication.
Existence of a change control process will reduce the number of changes requested. Lengthy and
bureaucratic requiring a business justification for approval. This process can help reduce the number of
change requests submitted.
Explain the following approaches to resource scheduling ; resource smoothing, resource levelling. (20
marks) - answer✔RS - Time constrained, move resources without effecting the end date. e.g. living room
must be painted for party occuring on 27th. decorators must be available.
Resource Leveling - Resource constrained, Move beyond total float as resource isn't available. e.g.
Specialist decorator only available 8 hours a day and task requires 36 hours of work to be done.
Explain three approaches responses which a project manager might consider when optimizing the
resource allocation for a project. Identify in your answer any assumptions and implications made. (30
marks) - answer✔crashing - throw resources at a project in order to get it done e.g. pay for more
builders
fast tracking - challenges the dependencies; can task B start before Task finishes
Resource splitting - dropping the activity then picking it up at a later date when resource is available.
List and describe five benefits to an organisation of adopting a formal risk management process. (50
marks) - answer✔- Improved plans - more chance of success
- Stakeholder confidence
- improved team spirit - a successful project is motivational
-less chance of accepting unsound projects
-focus attention on real/important issues.
Explain the prerequisites required for each of the following three estimating methods: comparative,
bottom up/analytical, parametric (30 marks) - answer✔Comparative - set of data from similar projects
to act as a benchmark. Ideally, this should be in the same region and using the same technology. For
example, is building a block of apartments, we would want a similar block of apartments to act as a
comparator.
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