FCCM TRAINING COURSES QUESTIONS WITH ALL CORRECT ANSWERS (100% CORRECT SOLVED)

FCCM TRAINING COURSES QUESTIONS WITH ALL CORRECT ANSWERS (100% CORRECT SOLVED) What is in the Scope of Work? - Answer-Tasks and services A scope of work REQUIRES ______ Standards (the Who What When Where) - Answer-Qualitative A Scope of Work should use _____ and ____ language. - Answer-Strong and unambiguous How long after filing a written notice of intent to protest does a vendor have to file the formal written protest? - Answer-10 days The three "BLE's" of Deliverables - Answer-Quantifiable Measurable Verifiable units of work completion that trigger the payment. How are deliverables quantified? - Answer-Tasks shown individually/bundled, recurring services have specific timeframes weekly/monthly etc, project milestones or phases are specified, or hourly client rates. Deliverables must be tied to the____ - Answer-Scope of Work Deliverables require documentation to validate how ___ is met. - Answer-Performance Deliverable performance expectations should correspond to___ - Answer-payment schedule. Financial Consequences are a ____ of payment due to non performance or non compliance. - Answer-reduction Are Financial Consequences optional? - Answer-Never, they MUST be applied Are Financial Consequences required? - Answer-Yes on all Cat 2 (35k) and higher agreements unless expressly exempt. Are Financial Consequences a termination clause? - Answer-No, that is a separate part of the agreement. Four responsibilities of Contract Administrator - Answer-Creating/maintaining a contract file Big picture financial info on contracts Managing changes to the contract LIAISON between Contract Manager and DEPARTMENT A Contract Administrator is a ___ to the Contract Manager - Answer-Mentor or supervisor Four responsibilities of Contract Manager - Answer--Manage the receipt of commodities/contractual services -Monitor/evaluate provider performance and end user satisfaction (enforces performance). -LIAISON between PROVIDER and department. -Create/maintain a contract manageable file pursuant to CFO Memo #5 and providing written certification (contract summary form) that services were performed/completed in accordance with contract terms before requesting payment. 7 Stages of Public Procurement - Answer-Need ID Pre Solicitation Solicitation Preparation Solicitation Response Evaluation Contract Award Contract Management Three Categories of Purchase - Answer-Competitive Solicitation (Cat 2 35k or higher) Emergency Purchases (non competitive) Exceptional Purchases (non-competitive ie: RESPECT, PRIDE, STC, ACS, SINGLE SOURCE, EXEMPT) 3 Payment Methods - Answer-Cost Reimbursement (provider submits reimbursement request for allowable costs) Fixed Price (specific payment intervals ie. monthly) Fixed Rate (Payments based on fixed rate (hourly, per unit) Two elements of the Contract File - Answer-Procurement File (everything related to procurement) Contract Docs (everything after procurement) When delaying procurement would cause a substantial loss to the state or immediate danger to public health and safety, this is the definition of an ____ purchase. - Answer-Emergency How much time do you have to put in a written intent to protest after seeing a post in the VBS? - Answer-72 hours When is the formal written protest due? - Answer-10 days Florida Accountability Contract Tracking System (FACTS) - Answer-All agencies have 30 days to upload all agreemnts to this system. Contract managers can search DETAILS, DOCUMENTS, DELIVERABLES, PAYMENTS and AUDITS. A best practice meeting between the state and the provider - Answer-Provider on boarding meeting. Use EXPLICIT, CLEAR, DOCUMENTED communication. FIRST opportunity to provide tech assistance and communicate with provider. Contract manager responsible for setting up meeting. NEVER used to impose additional requirements. Meeting summary must be prepared for contract file including actions/persons responsible. An ongoing process that ensures compliance and completing deliverables. - Answer-Monitoring Best way to get direct info from end users - Answer-Client Surveys Best way to interview staff, records, witness provider operations first hand. - Answer-On site review 4 Monitoring Tools - Answer-Client Surveys, On Site Reviews, Periodic Contact, Provider/Audit reports Two types of monitoring - Answer-Programmatic and Fiscal ___ monitoring focuses on compliance, scope of work performed,deliverables met, program goals acheived. - Answer-Programmatic Common problems with programmatic monitoring - Answer-Services done prior to execution, insufficient documentation, clients ineligible for program. ___ monitoring makes sure expenditures are in accordance with applicable laws, authorized by contract, directly related to project, match requirements met, separated bank accounts. - Answer-Fiscal Common Problems with Fiscal Monitoring - Answer-Insufficient support documentation, expenditures not related to agreement, or unsupported consultant rates. Considerations when developing a monitoring plan - Answer-Which providers need most help, most efficient use of resources, risk assessment. Risk assessment factors to consider for monitoring plan - Answer-Types of service, past provider performance, fiscal requirements of the contract. All contracts carry some degree of risk!