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Notary Signing Agent Exam
acknowledgement - ANS-notarial act where the signer admits to notary that he signed doc, that
he understands the contents of the doc; and that he is aware of the consequences of executing
the doc by signing it.
signer indicates that he signed of his own free will.
taken from signers of documents such as deeds, contracts and powers of attorney. By signing
the document the signer agrees to the terms and conditions of the document. The signer does
not have to sign the document in the presence of the notary, but the document must display the
signer's original wet ink signature.
acknowledgment certificate - ANS-written statement typically found on doc just below signature
block and certifies that the details of the acknowledgement notarial act that just took place.
administer - ANS-to discharge the duties of an office; to give (as in giving an oath)
Affiant - ANS-one who makes or swears to the truth of an affidavit
affidavit - ANS-a document in which the affiant makes a statement and swears or affirms under
penalty of perjury that the information in the statement is the truth. The affidavit will contain a
jurat notarial certificate. The affiant must sign the statement in the presence of the notary.
affirmation - ANS-notary act legally = to an oath. notarfy certifies that at ONE time and place all
of the following occured:
a. An individual appeared in person before the notary;
b. The individual was personally known to the notary or identified bythe notary through
satisfactory evidence; and
c. The individual made a vow of truthfulness on penalty of perjury,based on personal honor and
without invoking a deity or using a form of the word 'swear'.
Apostille - ANS-a certificate issued by the appropriate office of a state gov to authenticize a
notary's signature and official status as a notary on a particular date. An apostille may be
required for a notarized document that is bound for a foreign country that participates in the
1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public
Documents. Obtaining an apostille is the responsibility of the document custodian, not the
notary.
attest - ANS-(v.) to bear witness, affirm to be true or genuine
, attestation clause - ANS-the statement a witness signs who is attesting the signature of a
document as a witness
attested copy - ANS-a copy of an original document made by the notary or that the notary
witnessed someone else make.
Attorney-in-fact - ANS-person authorized to act under a power of attorney
Authentication - ANS-a process in which the designated office for authentication for a state's
gov certifies the signature and official status of a notary public on a particular date.
bill of sale - ANS-A document used to transfer ownership of personal property.
certification authority - ANS-(CA), a trusted organization or company that issues digital
certificates used to create digital signatures and public-private key pairs
Certified Copy - ANS-A copy of a public record signed and certified as a true copy by the public
official having custody of the original.
certify - ANS-to authenticate or attest as being true or as represented
civil action - ANS-a lawsuit or legal action between two or more parties
codicil - ANS-A document that legally modifies a will without revoking it.
coerce, coercion - ANS-to make someone feel they must do something when they do not want
to do so.
commission - ANS-the action of each state's appointiing authority to appoint someone as a
notary public. the certificate issued by the appointing authority in each state to announe that
appointment.
conveyance - ANS-a document affecting or changing the title/ownership of real property
Copy Certification - ANS-the process in which the notary takes an affidavit from the document
custodian stating that the document to which the affidavit is attached is a true and complete
copy of a doc that is neither a vital record or publicly recordable document
credible witness - ANS-Is one whose evidence is held by the court to be trustworthy no matter
how bad the character of the witness may be.
custodian of the document / document custodian - ANS-the person who has charge or custody
of the document. in the case of making an attested photocopy the custodian is the person
presenting the document, who may or may not be a signer or a party named in doc
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