Contracts $100,000 or more - Must go to POD - Procurement Oversight & Delegation;
HUB subcontracting probable
Statewide Procurement Division (SPD) - the central authority for state agencies for
procurement guidance, education, statewide contract development services, and
delegation of purchasing authority.
Statewide Procurement Policy and Outreach - used by state agencies
Contract Advisory Team-Review and Delegation (CAT-RAD) Program - conducts
solicitation reviews and delegation of authority, services greater than $100,000, Greater
than $5M+ coordinates reviews of solicitation
Centralized Master Bidder's List (CMBL) - Master databases to foster competition
between vendors. Has an essential list, with additional list that references HUB
is a vendor required to be on CMBL to do business with the state of texas? - No
No
is a vendor required to be on CMBL to do business with the state of texas?
Historically Underutilized Business (HUB) Program - promotes full and equal business
opportunities
Office of Vehicle Management (OVFM) - Manages and assist agencies with reporting
their fleet vehicles on the states reporting, inter agency contracts with state agencies
and institutions of higher education to maintain the system, ability for state agencies to
monitor fleet maintenance and vehicle information
Manages and assist agencies with reporting their fleet vehicles on the states reporting,
inter agency contracts with state agencies and institutions of higher education to
maintain the system, ability for state agencies to monitor fleet maintenance and vehicle
information - contracts travel services for state agencies, institutions of higher
education, TX smartbuy members, local governments, public school districts, and
community colleges. Also monitors contracts and hotel rate agreements.
Solicitations $25000+ are required to post on what?
This is used for posting solicitations and informs potential contracting opportunities and
notification of contract awards - Electronic State Business Daily (ESBD)
Vendor performance tracking system (VPTS) - a system that collects vendor
performance reports from state agencies. Reports must be submitted for contracts
, $25,000+. This system is used for scoring vendors, tracking vendor performance, and
supplying information to state agencies. It provides vendors with an opportunity to
respond to negative performance review
Agency Procurement Plans - due annually to the comptrollers office by Nov 30th. TAC
20.132. keep contact information updated and current & the more details provided the
better
Conflict of interest - has controlling interest, owns a percentage of the voting interest,
owns more than 25000 of the fair market value, holds shares, serves on the board of
directors, serves as an elected officer, is an employee, or could foresee a self benefit
Nepotism - a form of conflict of interest that involves an explicit act of using ones
position to favor a relative
businesses with a contract of $1M in value are required to submit a what before
entering into a contract? - disclosure of interested parties form (1295)
it is important to avoid the appearance of special favors when using public funds. all
________________ must Cease once the solicitation process commences. - Vendor
Communication
Suspected fraud, waste or abuse must be reported to which State Agency? - This
misuse is reported to the State Auditors Office
What is the purpose of the Contract Administration Plan (CAP) - identify the contract
administration team, assign roles and responsibilities, monitoring method to ensure that
the contract requirement are met.
What information is included in the Contract Administration Plan (CAP) - project name,
project award, completion date, justification of procurement method, deliverables,
requirements, and security.
RFP - Request for Proposals - recommended when factors other than price are
considered, allows for negotiations,goods or services, provide innovative ideas.
IFB - Invitation for bids- used when requirements are clearly defined, price is a major
determining factor, and when products are highly standardised
RFO - Request for offers - allows negotiation
IT
hardware/software
telecom
RFQ - request for qualifications - Professional Services, Qualifications matched first,
then price
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