What determines the "Best Value for the State"? - The purchase price & whether the
goods/services meet specifications.
What is the Statewide Procurement Division? - SPD; The central authority for state
agency
1. Procurement Guidance
2. Education
3. Statewide Contract Development Services
4. Delegation of Purchasing Authority
Statewide Procurement Policy & Outreach - 1. Conducts Policy Research
2. Provides Training & Certification for Procurement Professionals
3. Provides the Division's Customer Service Support Through the Outreach
4. Performs Solicitation Reviews & Issues Letters of Delegated Purchasing Authority
What Does The Statewide Contract Development Team Do? - They Develope
Statewide Contracts for use by:
- State Agencies
- Institutions of Higher Education
- Texas SmartBuy Members
- Local Governments
DIR - The State Information Technology & Telecommunications Agency
Department of Information Resources - DIR
Which 2 agencies leverage the State's buying power to maximum competition to provide
cost- effective products & services to agencies & other eligible public-sector customers.
- SPD & DIR
Which 2 Inter-agency oversight teams does SPD & DIR serve on? - The Contract
Advisory Team (CAT) & Quality Assurance Team (QAT)
How many steps are in the Procurement Cycle? - There are 5 steps:
1. Procurement Planning
Request for Information (RFI) - Formal research method used by an agency to gather
information directly from the the industry about a particular type of product or service.
Historical Spend Analysis - A tool used to optimize an agency's buying power.
Who Maintains Texas SmartBuy? - SPD Manages Texas SmartBuy
What is Texas SmartBuy? - It's the State's Central eProcurement System (online Market
Place) for Non-IT Goods & Services
What is Texas Correctional Industries (TCI) - A division of TDCJ that manufactures
goods & services using primarily offenders labor for purchase by Texas governmental
agencies.
What are Set Aside Programs? - Refers to Prison Made Goods & The State Use
Program.
Does the Set Aside Program require Competative Procurement? - No, it does not.
What Are The 3 Types of Conflicts of Interest? - 1 - Substantial
2 - Financial
3 - Other
What is Nepotism? - A form of Conflict of Interest that involves an explicit act of using
one's position to favor a relative.
What is Consanguinity? - A relationship established through blood.
What is Afinity? - A relationship that exists between an individual and either the blood
relatives of the individual's spouse or the spouses of the individual's blood relatives.
Procurement Oversight & Delegation Team (POD) - - Conducts Solicitation Reviews &
Delegation of Authority
- Services Greater than $100K
- Greater than $5M Coordinates Reviews of Solicitations
- CAT Members Consist of Multiple Agencies
- POD Seeks to Reduce Risk to State Agencies w/Delegating Purchasing Authority
What Was The Procurement Oversight & Delegation Team (POD) Formerly Known As?
- Formerly CAT-RAD
, Which agencies do the CAT members consist of? - CPA, DIR, HSHC, Office of the
Governor, TFC, & DPS
What does CAT do? - Assist agencies in improving contract management practices on
solicitation of contracts w/an estimated value of at $5M
CAT - Reviews solicitations & contracts with a value of $100K for services &/or $5M+
during the life of the contract
Why was CAT created? - To assist state agencies in improving contract management
practices; established in 2001
What is The Centralized Master Bidders List (CMBL)? - - Its a Master Database Used to
Foster Competition Between Vendors
- They Have An Essential List, w/an Additional List That References HUB
What Do Contracts Between $5K -$25K Require To Be Solicited for Bids or Proposals?
- - Subject to CMBL
- Are Submitted for An Informal Bidding Process By Which:
- (3) Are Centralized Master Bidders List (CMBL) Vendors
- (2) of Which Must Be HUB in The Relevent Industry
What Do Contracts Over $25K Require? - - Subject To A Formal Bidding Requirements
- Sent to ALL Vendors on CMBL in the Relevent Industry
- Bids MUST Be Posted on the Electronic State Business Daily
- Does Not Apply to Purchases from Statewide Contracts Thru SPD or DIR
- Contracts Awarded From A Solicitation That Is NOT Posted For The Applicable
Minimum Time On The ESBD Is VOID Against Public Policy
What Is The Historical Underutilized Business (HUB) Program? - - It Promotes Full &
Equal Business Opportunities
- Subcontracting Is Probable In Solicitations Valued At $100K or Greater
What Are The HUB Percentage For Heavy Condtruction Other Than Building
Contracts? - 11.2%
What Are The HUB Percentage For All Bldg Construction, Including General
Contractors & Operative Builders Contracts? - 21.1%
What Are The HUB Percentage For All Special Trade Construction Contracts? - 32.9%
What Are The HUB Percentage For Professional Services? - 23.7%
What Are The HUB Percentage For Commodities Contracts? - 21.1%
What Are The HUB Percentage For All Other Service Contracts? - 26.0%
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