Define Contract Value - The initial value of the contract, plus any amendments,
renewals, and extensions for the contract's full existence.
What is the contract value for a contract with an initial value of $2 million, with 3 optional
annual renewals of the same amount? - $8 million
What is the contract value for a contract with an initial value of $500,000, with 2 optional
annual renewals of the same amount? - $1.5 million
What does SPD do? - It is the entity that delegates purchasing authority to state
agencies for non-IT goods and services.
Does SPD give purchasing authority for IT goods and services? - No
What does the Office of Vehicle & Fleet Management do? - Assists state agencies in
managing their vehicle fleet.
What does the Statewide Travel Management Program do? - Manages travel
expenditures, monitors travel activity, and provides discounted travel services.
What does the Statewide Mail Operations program do? - Processes approximately 14-
17K pieces of mail daily.
What does HUB stand for? - Historically Underutilized Business Program
When are HUB businesses considered for subcontracting? - Subcontracting opportunity
for any procurement with an estimated contract value of $100,000 or greater.
What does POD stand for? - Procurement Oversight and Delegation Portal
What does the Procurement Oversight and Delegation Portal (POD) do? - Conducts
solicitation reviews and delegates purchasing authority to state agencies for service
solicitations valued over $100,000.
What does CAT stand for? - Contract Advisory Team
What does the Contract Advisory Team do? - Reviews and makes recommendations on
solicitations with an estimated value of at least $5 million.
, When should solicitations and Notices of Awards for contracts be posted on the
Electronic State Business Daily (ESBD)? - When the value of the contract approaches
$25,000. It's required for any contract over $25,000.
What does VPST stand for? - Vendor Performance Tracking System
When are agencies required to report on the VPTS? - Within 30 days of contract
completion or termination if the value is over $25,000.
When are Vendor Performance Reports required for contracts valued over $5 million? -
Annually and at each key milestone.
When can you extend a contract subject to the $5 million dollar VPTS reporting? - Only
after the applicable vendor performance reports have been submitted to VPTS.
When is the Agency Procurement Plan due? - Due annually by November 30th.
A person is classified in having a substantial interest in a business entity of that person:
- Has a controlling interest. Owns more than 10% of the voting interest. Owns more than
$25,000 of the fair market value. Is a member of the board of directors or other
governing board. Has a direct or indirect participating interest by shares, stock, or
otherwise, regardless of whether voting rights are included, in more than 10 percent of
the profits, proceeds, or capital gains.
What are the two types of Nepotism? - Consanguinity and Affinity
What Nepotism relationships are defined by Affinity? - Includes an officials or
employee's spouse and individuals related to the spouse.
What Nepotism relationships are defined by Consanguinity? - Includes individuals
related by blood to the official or employee.
What are examples of first and second degree Affinity relationships? - First - Spouse,
Spouse's parents, Children's Spouses, Spouses children. Second - Spouse's
grandparents and grandchildren, Spouse's brothers and sister's, Brothers and sisters'
Spouses.
What are examples of first and second degree Consanguinity relationships? - First -
Parents and children. Second - Grandparents and grandchildren, brothers and sisters.
Third - Great-grandparents/grandchildren, nephews/nieces, and Aunts/Uncles.
What does the State Auditor's Office do regarding suspected fraud, waste or abuse of
resources? - It coordinates investigatory work with internal auditors and law
enforcement to pursue criminal conduct including: theft, forgery, tampering with a
governmental record, bribery, gift to a public servant by a person subject to his/her
jurisdiction, etc.
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