Exam (elaborations) IT 1201

It is early afternoon, and you are answering emails. You have received an email from a senior member of the Board. He has asked you to please explain what you meant by the Process Groups within PMBoK, which you mentioned during the last meeting. He has specifically asked that you keep this short and he is happy if you just provide clear and understandable dot-point information that provides appropriate knowledge, which would explain this to a novice. He has also explained that he knows you are busy, so he has stated that you should spend no more than about 20 minutes on the response. Utilising the Define, Explain and Apply approach: i) Define and Explain the five PMBoK Process Groups; and ii) For one of the Knowledge Areas (e.g. Scope Management, Cost Management, etc.), provide practical insights into how the Process Groups should be applied during the EduStream project lifecycle, to coordinate the project activities. For example, in relation to your selected Knowledge Area, list practical activities that you would implement during the various phases (e.g. Initiation, Planning, Execution, etc.). Type your response into the following cell. • The five PMBok process groups are defined as the activities which are defined by various knowledge areas through the lifecycle of whole project. The five PMBok includes: 1. Initiation: The procedures are utilized to start the task or phase of one project. Important activities led in this includes, cautiously characterizing and dissecting the work, and getting authorisation and permission for the undertaking or stage, taking care of the needs of the stakeholders. 2. Planning: In planning, the point by point arrangements are done for the execution of the project which is approved. It involves various documents, to determine guarantee that the key parts of the program can be executed viably. The documents includes: Project Management Plan, Communications management plan, Quality management plan, Risk Management Plan, Scope Management Plan and various other documents. 3. Executing: When the undertaking is prepared to continue, the Project Manager will start a scope of procedures that will encourage the execution of the necessary errands. These assignments focus on giving the objectives and deliverables of the project. Moreover, different archives and data sets are made, according to the requirements which incorporate work execution information, execution evaluations, venture reports, etc. 4. Control and management: In order to guarantee, the key objectives and procedures in the task lifecycle are overseen adequately, a scope of checking and control techniques are executed. The controlling and monitoring activities focus on keeping the record, tracking it timely and reviewing the project. The Project Manager can viably control difference and changes, by using this data and help in achieving objectives of the company. 5. Closing: The closing procedure is very important. It includes settling all exercises and officially shutting the venture or stage. Notwithstanding guaranteeing that the necessary expectations are accomplished adequately, this stage commonly includes progressing the framework to the various operational states. Maximum marks allocated for Question 1. [15 Marks] Question 2 Total Marks: 20 Marks You receive a phone call from a member of a Technical Development sub-group, who asks you to come to the meeting room. Shortly afterwards you arrive in the meeting room and find out that this sub-group is currently planning the Set to Work (STW) activities for the Pilot 1 node in Perth. On their whiteboard, they have developed an Arrow Diagramming Method (ADM) network diagram for specific STW tasks. Figure 2 provides a representation of this ADM. Each of the numbers for the tasks equates to person-days (i.e. individual effort on working-days). Figure 2: This is a representation of the ADM network diagram shown on the whiteboard i) In the following table define each project path (by listing the Activities in order) and the total time that they will take in person-days. Path The path contains the following Activities Total Duration for that Path 1 ACJL (2+2+5+8)= 17 2 ADGKL (2+3+2+2+8)= 16 3 BFHKL (3+2+3+2+8)= 18 4 BEIJL (3+4+4+5+8)= 24 5 BEGKL (3+4+2+2+8)= 19 6 ADIJL (2+3+4+5+8)= 22 Maximum marks allocated for Question 2.i). [5 Marks] ii) What is the Critical Path illustrated by the ADM network diagram in Figure 2? In the following cell type: the Path number from the preceding table, the Activities involved and the duration in person-days? .......................CONTINUED..............................