Unlimited PCO Warrant Board I Exam Questions and Answers
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Course
Unlimited PCO Warrant Board I
Institution
Unlimited PCO Warrant Board I
Unlimited PCO Warrant Board I Exam
Questions and Answers
What is an option? - Answer-An option is a unilateral right in a contract, for a specific
period of time, where the Gov't may elect to purchase additional supplies or services
called for by the contract, or extend the PoP.
The PCO should...
Unlimited PCO Warrant Board I Exam Questions and Answers What is an option? - Answer -An option is a unilateral right in a contract, for a specific period of time, where the Gov't may elect to purchase additional supplies or services called for by the contract, or extend the PoP. The PCO should use options when (1) in the Govts best interest, (2) there is a need for service beyond the initial period, and (3) to ensure continuity of service. The use of options are not normally in the Governments best interest when (1) The foreseeable requirements involve minimum economic quantities and delivery requirements are far enough in the future to permit competitive acquisition, production, and deliver y (2) an indefinite qty or requirements contract would be more appropriate than a contract w/ options. What must a PCO do before exercising an option? - Answer -The PCO must determine that: 1. Funds are available 2. The requirement fulfills an existing Government need 3. Exercising the option is the most advantageous method price and other factors considered 4. The option was synopsized IAW FAR 5 (or exempted) The PCO should have a written D&F in the file in order to use options The PCO should also consider if the contractor is responsible and if their performance is satisfactory. If the option price during a competitive source selection was not evaluated, is the option valid? - Answer -No. All options need to be priced because they were awarded on a competitive basis. Can the PCO cite the "Changes Clause" to increase quantities on a production contract? - Answer -No. The Changes Clause cannot be used to increase quantities on a production contract. (a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes within the general scope of this contract in any one or more of the following: (1) Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured for the Gov't IAW the drawings, designs, or specifications. (2) Method of shipment or packing. (3) Place of delivery. Is any approval required for an effort that is out of scope ? - Answer -Changes outside the scope of the original contract are considered new work and constitute a cardinal change, and in this case, one of two things should happen: 1. Compete the new work 2. Get a J&A and seek proper approval What are the four essential elements the PCO must address when making a Scope Determination? - Answer -1. Scope of the competition - could the original offerors have reasonably anticipated such a change? 2. Contract type - Requirements should be well -defined in a FFP contract, requiring less changes, as opposed to a cost -type RDT&E contract. 3. Period of performance - will the PoP be extended significantly so as to constitute new work? 4. Overall cost/price change - what has been the total change in price throughout all modifications? What must the PCO do for any change and/or modification estimated to be $1M or more? - Answer -Obtain legal review of the proposed action and document the review in the contract file Where can a PCO look to help determine if a change is in -scope? - Answer -Various source documents to include: SOO/SOW/PWS, synopsis, RFP, exchanges with industry, market surveys, RFIs, etc. What is "scope creep?" - Answer -Scope creep occurs when a series of in -scope changes make the contract as a whole out -of-scope. The PCO must remain cognizant of scope creep when changing/modifying existing contracts. When may a T&M contract be used? - Answer -A time -and-materials contract may be used only if — (1) The PCO prepares a D&F that no other contract type is suitable. The D&F shall be — (i) Signed by the PCO prior to the execution of the base period or any option periods of the contracts; and (ii) Approved by the HCA when the base period plus any option periods exceed 3 years; and (2) The contract includes a ceiling price that the contractor exceeds at its own risk. The PCO shall document the contract file to justify the reasons for and amount of any subsequent change in the ceiling price. Also see 12.207(b) for further limits on us e of T&M or Labor Hour contracts for acquisition of commercial items. Can a T&M contract be used for a commercial service? - Answer -a) Except as provided in paragraph (b) of this section, agencies shall use FFP contracts or fixed -price contracts with EPA for the acquisition of commercial items. (b) (1) A T&M contract or labor -hour contract (see Subpart 16.6) may be used for the acquisition of commercial services when — (i) The service is acquired under a contract awarded using — Competitive Procedures, Fair Opportunity, with an executed D&F Define Certified Cost or Pricing Data. - Answer -"cost or pricing data" have been certified. This certification states that, to the best of the person's knowledge and belief, the cost or pricing data are accurate, complete, and current as of a date certain before contract award. When is Certified Cost and Pricing data required? - Answer -When executing actions over $750,000 with the exception of prices established by statute, commercial items, with adequate price competition, and when a TINA waiver is granted. What is the "Bona Fide Needs" Rule? - Answer -A federal agency must have a legitimate or bona fide need for the requirement during the time period that the appropriation is available. Pursuant to 31 U.S.C. 1502(a), "The balance of an appropriation limited f or
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