Contract Value - the initial value of the contract, plus any amendments, renewals and
extensions for the contract's full existence.
A contract with an initial value of $2 million, with three (3) optional, annual renewals of
the same amount. What is the contract value? - 8 Million
SPD - entity that delegates purchasing authority to state agencies for non-IT goods and
services.
Purchasing Authority - ability of an agency to purchase goods and services using state
funds
Delegation of Purchasing Authority - Assigning purchasing authority to an agency.
Statewide Contract Development Team - Develops and administers over 250 statewide
contracts representing several thousand-line items of products/services
Develops Term, Managed, and TXMAS contracts
Processes open market requisitions on behalf of state agencies, universities, and more
than 1,600+ Texas SmartBuy members
Statewide Contract Management Team assists with - Day to day contract management
Managing Term, Managed and TXMAS Contracts
Contract administration
Reporting requirements
Vendor performance issues
Office of Vehicle & Fleet Management - Assists state agencies in managing their vehicle
fleet
Statewide Mail Operations: - Processes approximately 14-17K pieces of mail per day
Historically Underutilized Business Program (HUB) - Provides opportunities to
disadvantaged groups in an effort to remedy disparity in state procurement contracting.
Women owned
Minority Owned
Service Disabled Businesses
,Subcontracting opportunity for any procurement with an estimated contract value of
$100,000 or greater. - You will most likely be working with a HUB
Statewide Procurement Division (SPD) - the central authority for state agencies for
procurement guidance, education, statewide contract development services, and
delegation of purchasing authority.
Training & Policy Development - Conducts policy research and provides training and
certification for procurement professionals.
Outreach - Provides the customer support for procurement inquiries for the below
programs:
Texas SmartBuy,
Texas SmartBuy Membership Program, Texas Purchasing from People with Disabilities,
Electronic State Business Daily Centralized Master Bidders List
Vendor Performance Tracking System
Procurement Oversight and Delegation Portal (POD) - Conducts solicitation reviews and
delegates purchasing authority to state agencies for service solicitations valued over
$100,000
POD coordinates with the Contract Advisory Team (CAT)
Interagency Oversight Teams - Contract Advisory Team (CAT) & Quality Assurance
Team (QAT)
Contract Advisory Team (CAT) - Section of SPD that reviews solicitations worth
$5Million+ and consists of representatives from multiple agencies.
Solicitations that require CAT review must be submitted through the POD portal
Reviews may take up to 30 days to complete.
Expedited reviews dependent on SAO Enhanced Contract Monitoring ranking.
Quality Assurance Team (QAT) - Oversees Major Information Resources Projects
(MIRPs) and associated contracts. $10 MILLION
Applications Supported by SPD - VPTS
TXMAS
Texas Smart Buy
CMBL
, Texas SmartBuy Online Ordering System (Amazon) - Statewide Contracts for non-IT
goods and services:
Set-Aside (TCI & WorkQuest)
Term contracts
Managed contracts
TXMAS contracts
Use keywords, NIGP class/item codes, and other information to search for goods and
services.
Not accessible to public
Electronic State Business Daily (ESBD) (Craigslist) - The state's online directory used
for posting solicitations for the purposes of informing vendors of procurement
opportunities and providing public notice of contract awards
Solicitations and Notices of Awards for contracts over $25,000 are required to be posted
on the ESBD.
Centralized Master Bidders List (CMBL) - Online directory that provides public
procurement professionals the ability to foster competition between vendors.
Over $10,000 - $25,000 = Must solicit three active vendors on the CMBL (two HUB).
Over $25,000 = Must solicit all eligible vendors on the list that serves the geographic
region.
A copy of the bid list (with date) must be placed in the procurement file.
Vendor Performance Tracking System (VPTS) - Allows agencies to score vendors, track
vendor performance, and provides information to contract developers; reduces risk in
contract process
Reporting Requirements
Interpreting How Vendor Scores are Calculated
Scoring a Vendor
VPTS Process
Agencies are required by statute to report on the VPTS.
When to do VPTS - - within 30 days of contract completion or termination if the contract
value is over $25,000
- For contracts valued over $5 million, vendor performance reports are required annually
AND at each key milestone.
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