CMCA Meetings Exam Questions With 100% Correct Answers
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Course
CMCA
Institution
CMCA
CMCA Meetings Exam Questions With 100% Correct Answers
Abstention - ANSWER- A person does not vote or cast a ballot.
Action Item List - ANSWER- list of actions to be taken prior to next meeting
Agenda - ANSWER- order of business - meeting management tool
Amend a motion - ANSWER- modifie...
CMCA Meetings Exam Questions
With 100% Correct Answers
Abstention - ANSWER- A person does not vote or cast a ballot.
Action Item List - ANSWER- list of actions to be taken prior to next meeting
Agenda - ANSWER- order of business - meeting management tool
Amend a motion - ANSWER- modifies another motion, 3 basic forms:
- insert or add words/paragraphs
- strike out words/paragraphs
- strike out words, insert/add others or completely redo motion.
ballot - ANSWER- means for voting secretly
Committee Report - ANSWER- highlights matters to be decided and recommendations
by the committee; includes supporting research.
Debate - ANSWER- held during an election when candidates are vying for the same
position.
Executive Session - ANSWER- closed forum, not open to residents; used to discuss
sensitive items: contracts, delinquencies, lawsuits, personnel, gov. docs violations
Financial Report - ANSWER- report on financial condition and activities; includes:
general ledger, variance, accounts payable, income statement and balance sheet.
Majority - ANSWER- more than 50%
Management report - ANSWER- report on the association's current management and
administrative activities.
Minutes - ANSWER- documents decisions made; permanent record of positions and
actions taken by the BOD.
Motion - ANSWER- formal proposal stating the association (BOD) took certain action
Notice of meeting - ANSWER- (NOTICE OF BOD MEETING) sent to board members at
least one week prior to meeting with supporting agenda; owners should receive
schedule at least once a year.
Parliamentary procedure - ANSWER- a set of rules for conduct at meetings; most
popular version is "Robert's Rules of Order".
, Plurality - ANSWER- gets more votes than any others; doesn't have to be the majority.
Proxy - ANSWER- giving somebody else the right to vote; or counted for quorum
proposes only.
Quorum - ANSWER- number of residents required to be present to transact business
legally; established in the association's by-laws.
Robert's Rules of Order - ANSWER- a book that provides common rules and
procedures for deliberation and debate in order to place the whole membership on the
same footing and speaking the same language.
Second a motion - ANSWER- required support from one other member
Table a motion - ANSWER- set aside for future consideration
Postpone a motion - ANSWER- delayed decision for a specific time
Management plan - ANSWER- goals & objectives approved by the BOD; yearly cycle of
tasks
Call the question - ANSWER- discussion needs to stop, a question needs to be asked,
cut off debate and vote.
Special Meeting - ANSWER- devoted to s specific issue; when by-laws require a vote
by the owners
Absentee ballot - ANSWER- a means of voting when you cannot be present
Directed Proxy - ANSWER- proxy can vote for a specific purpose
Contents of the minutes: - ANSWER- 1) Type of meeting - regular or special
2) Name of Group
3) Date, place and time of meeting
4) Presence of the Pres. & Secretary or their substitutes
5) presence of a quorum and names of BOD members present/absent
6) Action taken on the minutes of the previous meeting and corrections, if any
7) Exact wording of a motion as it is adopted, including name of persons
making/seconding motions
8) Hour of adjournment
The manager's role at a BOD meeting - ANSWER- 1) Manager as support staff
2) Professional advisor
3) Facilitate Meeting
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