APM PMQ Exam 7th Ed| Questions with 100%
Correct Answers
(1) PMO Functions - ✔✔1. Provides document templates
2. Training (advice, training needs analysis, course lists)
3. Mentoring & coaching
4. Facilitating workshops
5. Note taking
6. Administration
7. Configuration management
8. Maintains standards
9. Auditing
10. Line management for PM
(1) Embedded PMO - ✔✔- dedicated to single
project - for larger projects requiring lots of support
- Integral part of project team, providing range of services
,- Supports people, performance & systems, with processes being managed at programme/portfolio level
Benefits: high level of dedicated support to project, close communications, releases PM to manage the
project.
(1) Central PMO - ✔✔- Supports several corporate
projects - Supports people, performance, systems &
processes
Benefits: flexible and effective in supporting a large number of small projects.
(1) Hub and Spoke PMO - ✔✔- In large organisations, the central/hub PMO supports
corporate portfolio, with spoke PMO's supporting different departments' projects
- Supports people & performance, with processes & systems managed at programme/portfolio
level Benefits: effective for managing information and processes.
(1) PMO Benefits (General) - ✔✔1. Single source of information, supports
communication. 2. Can support multiple projects, economies of scale.
3. Quality assurance, defining quality standards & ensuring used.
4. Corporate standards, ensures used.
5. Specialist skills developed by PMO staff inc. software tools, allowing PM's to focus on management.
(1) Governance Concepts - ✔✔1. Portfolio direction and
alignment 2. Programme and Project sponsorship
3. Change and Project Management Capability
4. Transparency and Assurance
5. Culture and Ethics (inc. professional standards & behaviours)
(1) Governance Principles - ✔✔1. Board responsible for governance of project management (GoPM)
,2. Roles and responsibilities clearly defined
3. Application throughout the lifecycle
4. Relationship between business strategy and portfolio
5. Clear plans with decision points
6. Effective delegation of decision making
7. Business case validity
8. Independent scrutiny planned and implemented
9. Clearly defined reporting and escalation
10. Open and honest reviews and culture of improvement
11.Appropriate engagement of stakeholders
12. Use of delegated responsibilities: clarifies roles and increases efficiency
13. Use of processes and procedures: standardises methods of working
14. Use of regulations: ensures conformance to standards and policies, facilitates full disclosure
and reporting.
(1) Governanace Layers - ✔✔1. corporate (vision, mission,
strategy); 2. BAU (operations);
3. Business Change (projects, programmes).
(1) Governanance Benefits - ✔✔1. Link to strategic direction: for
projects/programmes/portfolios 2. Clear ownership & leadership, using RACI.
3. Effective stakeholder engagement, through clear accountability, use of stakeholder analysis.
4. Project & risk management through use of policies & procedures.
5. Consideration of long term value through linking to strategy.
6. Can be audited, giving management team assurance, and ability to correct & improve.
7. standardises methods of working
8. clarifies roles and increases efficiency
9. ensures conformance to standards and policies, facilitates full disclosure and reporting.
, (1) Project Methodologies - ✔✔- support good
governance - provide structure
- processes
- rules
- templates
(1) Project Methodologies Benefits - ✔✔- can be audited
- standard processes & terminology easier to understand & communicate about
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