CPPB EXAM PREP LATEST 2024/2025 WITH ACTUAL
QUESTIONS AND CORRECT VERIFIED (DETAILED)
ANSWERS/ALREADY GRADED A
What does the procurement policy of an entity reflects? - ANSWER--The
entity's legal system
-The goals and values of the entity
-Policies and practices federal-level entities use to acquire goods and services;
this may not apply to state or local entities
What should the overall purpose of a procurement policy manual be? -
ANSWER--Establish the legal authority of the procurement function within the
entity.
-Simplify, clarify, and reflect the laws governing procurement
-Enable uniform procurement policies throughout the entity
-Build public confidence in public procurement
-Ensure the fair and equitable treatment of everyone who deals with the
procurement system
-Provide for increased efficiency, economy, and flexibility in public procurement
activities and maximize to the fullest extent the purchasing power of the entity
-Foster effective broad-based competition from all segments of the supplier
community
-Safeguard the integrity of the procurement system and protect against
corruption, waste, fraud and abuse
,-Ensure appropriate public access to contracting information
-Foster equal employment opportunities that are in line with legal
requirements, in the policies and practices of suppliers and subcontractors
wishing to do business with the entity
What should policy and procedure manuals be? - ANSWER-They must be well
organized and should contain a clear definition of the purpose of each manual
and its intended use.
What must be done to ensure proper organizational impact with a policy and
procedure manual? - ANSWER-The Chief Executive Officer of the entity should
endorse each manual and the manuals should be produced in a manner that
facilitates revision as changes will surely happen through new legislation and
increased efficiencies in processes.
What are two examples of policies that represent entity objectives? - ANSWER-
-a set-aside/goal that allows an established percentage of the business
conducted with an entity to be excluded from the general competitive pool and
purchased from a specialized class of business
-a policy that encourages and promotes a recycling program which includes
procuring recycled goods
What must Procurement professionals involved in the establishment of policy
manuals be? - ANSWER--be responsive and adaptive to their environments
-act in the best interest of the entity
-be well-informed about the information associated with regulations
-provide the support to perform functions within established procurement
policies and procedures
How are procedure manuals written? - ANSWER-They are written at a finer
level of detail that sets out processes, forms and steps.
,Who primarily uses procedure manuals? - ANSWER-They are primarily used by
the end user and procurement staff, the procedures manual provides
guidelines and steps for preparing purchasing requisitions, developing
specifications, receiving and inspection, and reporting and documenting
supplier performance.
What do procedure manuals detail? - ANSWER-They detail the business
processes of Procurement and describe the entity, duties of staff, signing
authorities, procedures to be followed, and forms and filing systems to be
used.
What is a supplier manual? - ANSWER-A supplier manual provides formal and
extensive information for suppliers seeking to do business with the entity.
What should a supplier manual include? - ANSWER--general information about
the entity
-key contacts and telephone numbers
-how the solicitation process is conducted
-how to receive an opportunity to participate in entity solicitations
-a description of the need to be both a responsive and responsible supplier
-how are are to be submitted, public openings of offers, and the policy
regarding late submissions
What are the characteristics of a supplier manual? - ANSWER--well organized,
clear and easy to understand
-clear definition of the purpose and a consistent approach to decision making
-framework for training
-flexible
-endorsed by the entity's Chief Executive Officer
, -supplier outreach information
-transparent
-facilitate revision
Is Governmental power inherent? - ANSWER-Yes, they are inherent powers that
are granted by a constitution, charter or act.
Does a government official have inherent power? - ANSWER-No, for purposes
of public procurement, there must be a specific authorization from officials in
the executive branch of government to enter into contracts. Without that
authority, the officials may not do so. The existence of such authority is the
foundation of any public procurement system.
Who passes laws and/or ordinances to generally define the scope of authority
and identifies who may exercise that authority? - ANSWER-Legislative bodies.
What are the most effective procurement statutes and ordinances? - ANSWER-
Those that establish the general parameters of an official's contracting or
procurement authority and authorize that official to promulgate rules,
regulations or policies to implement it.
Is Government procurement restricted to activities that are authorized by law?
- ANSWER-Yes, the authority of the central procurement department is limited
by what has been included in the enabling legislation.
How is the private sector restricted in procurement? - ANSWER-They may do
whatever the law does not prohibit.
What does enabling legislation include? - ANSWER--constitutions
-statutes
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