Filing ch. 10 terms Questions and Answers

Filing ch. 10 terms Questions and Answers Filing Involves classifying, arranging, and storing materials according to a systematic plan for quick reference, for preservation and for quick retreival. Privacy Act (Law) Ensures all Canadiens have access to their personal info and provides for privacy, ethical handling, and correction by the individual if necessary. Previous Play Next Rewind 10 seconds Move forward 10 seconds Unmute 0:05 / 0:15 Full screen Brainpower Read More PIPEDA (LAw) Personal Information Protection and Electronic Documents Act; legislates the use of personal info for all commercial activities in Canada. Helps businesses manage personal info and allows individuals to prtect their personal info. Access to Info Act Gives Canadians the right to obtain copies of federal gov. records Visible filing Most current word to describe paper filing. Charge-Out System A system of keeping track of materials that have been removed from the office paper files. Indexing Second step in filing; deciding under what caption a piece of correspondence is to be filed. Vertically Correspondence is filed on edge , or Released initials in the upper left corner of letters means its been written Outgoing 2 basic classifications of correspondence are incoming and Individual folder A manila file container for letters to or from one company is an Miscellaneous A manila file container for letters to and from companies or persons who do not correspond frequently Inspecting/Reviewing Checking incoming letters for approval to file is called. first step in filing Cross Ref Sheet If a letter may be called for by more than one name you should fill in a form call a Business Letters from an individual at a business adress is filed under the name of the Cross Ref an X besides an underlined caption on a piece of paper means that it is a/an caption Coding Drawing a line under the filing caption on a letter