TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
CPPO EXAM AND PRACTICE EXAM 2024- 2025
ACTUAL EXAM ALL 200 QUESTIONS AND
CORRECT DETAILED ANSWERS
7 Rights of Purchasing - Answer✔️✔️-To obtain the right material in the right quantity for
delivery at the right time to the right place from the right source(a responsive and
responsible supplier) with the right service at the right price.
Values - Answer✔️✔️-Enduring beliefs or ideals shared by public procurement about
what is good or desirable and what is not in our actions.
Goals - Answer✔️✔️-Long-term, tangible, attainable targets for an organization
Policies - Answer✔️✔️-Plans, courses of action, or governing principles which establishes
the general parameters for the organization to follow in carrying out its responsibilities.
Mission Statement - Answer✔️✔️-States the purpose of its existence and its core values.
it should be no more than three sentences and identifies the purpose of an organization,
the services it provides, the customers it seeks to serve and the way it serves.
Strategic Plan includes: - Answer✔️✔️-Vision, mission, goals, objectives, strategies,
performance measures and evaluation
Vision - Answer✔️✔️-Identifies where the organization wants to be in the future
Mission - Answer✔️✔️-Identifies why it exists, what it is and how it contributes to the local
community.
,TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Goals - Answer✔️✔️-Identifies what the organization is intending to accomplish and
proposes the general end towards which an organization directs its efforts.
Objectives - Answer✔️✔️-Highly defined targets that require specific action with a shorter
time frame.
Strategies - Answer✔️✔️-Identified methods to achieve specific goals and are used to
carry out objectives. Long range plans
Performance Measures - Answer✔️✔️-The development and alignment of objectives and
mechanisms for measuring the accomplishments of objectives to support the strategic
goals of the organization. Something to evaluate against.
Evaluation - Answer✔️✔️-Monitoring the end results
Objectives should be: - Answer✔️✔️-SMART-Specific, measurable, assignable, realistic
and time based.
Types of performance measures - Answer✔️✔️-Demand, workload, efficiency and
effectiveness
Demand - Answer✔️✔️-A measure that assesses the severity of a problem or the scope
of work to be performed.
Workload - Answer✔️✔️-A measure that indicates the amount of work which must be
performed to accomplish a specific task.
Efficiency - Answer✔️✔️-A measure that compares resources used with results obtained.
,TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Effectiveness - Answer✔️✔️-A measure that determines how well a program or activity
meets an objective or fulfills a need.
Value-added benefits* - Answer✔️✔️-Takes into consideration quality, cost, service, TCO
(total cost of ownership) and continuity of supply.
Policy Manual - Answer✔️✔️-Manual that says how we must do it. Defines the general
parameters for the organization to follow in carrying out its responsibilities.
Procedure manual - Answer✔️✔️-Shows in great detail how to do the work. It functions to
not only provide guidance but to set out forms, process requirements ans steps for each
purchasing action.
Regulations - Answer✔️✔️-Statements by a governing body to implement, interpret or
prescribe law or policy.
Automated procurement management information systems - Answer✔️✔️-Saves
considerable time and effort, reduces overhead and improves schedule by eliminating
the repetitive clerical tasks associated with purchasing.
Enterprise Resource Planning Systems (ERP) - Answer✔️✔️-Business process software
systems that manage multiple management systems such as finance, accounting,
human resources, purchasing, and inventory.
Retention Schedule for documents* - Answer✔️✔️-Must save the following: "HAL"
Historical, Administrative and Legal
, TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Cooperative Purchasing - Answer✔️✔️-Two or more agencies combining their
requirements to obtain advantages of volume purchasing including administrative
savings.
Benefits of Cooperative purchasing - Answer✔️✔️-Provides lower prices for large
agencies volume purchases, lower cost to smaller entities, combines qualities so that
each entity gets a good value and reduces admin costs of purchasing.
Initial Steps to develop a Co-operative Purchasing Program - Answer✔️✔️-Discuss the
advantages, review agency policies and engage legal counsel to assess laws, develop
a whitepaper, research what other authorities are doing.
Cost Avoidance - Answer✔️✔️-Actions taken to avoid having to pay some sort of cost.
Also a dedicated effort on the part of the official to carefully analyze the agencies needs
to prevent unnecessary charges.
Cost Reduction - Answer✔️✔️-Occurs when the current price to be paid by the buyer is
lower than the previous price paid under similar procurement conditions generally as a
result of a favorable competitive market.
How to measure procurement performance - Answer✔️✔️-Effectiveness, efficiency,
projections and customer service
Effectiveness - Answer✔️✔️-How long it takes to process a request for procurement.
Efficiency - Answer✔️✔️-Defined as the ratio between inputs and outputs.
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
CPPO EXAM AND PRACTICE EXAM 2024- 2025
ACTUAL EXAM ALL 200 QUESTIONS AND
CORRECT DETAILED ANSWERS
7 Rights of Purchasing - Answer✔️✔️-To obtain the right material in the right quantity for
delivery at the right time to the right place from the right source(a responsive and
responsible supplier) with the right service at the right price.
Values - Answer✔️✔️-Enduring beliefs or ideals shared by public procurement about
what is good or desirable and what is not in our actions.
Goals - Answer✔️✔️-Long-term, tangible, attainable targets for an organization
Policies - Answer✔️✔️-Plans, courses of action, or governing principles which establishes
the general parameters for the organization to follow in carrying out its responsibilities.
Mission Statement - Answer✔️✔️-States the purpose of its existence and its core values.
it should be no more than three sentences and identifies the purpose of an organization,
the services it provides, the customers it seeks to serve and the way it serves.
Strategic Plan includes: - Answer✔️✔️-Vision, mission, goals, objectives, strategies,
performance measures and evaluation
Vision - Answer✔️✔️-Identifies where the organization wants to be in the future
Mission - Answer✔️✔️-Identifies why it exists, what it is and how it contributes to the local
community.
,TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Goals - Answer✔️✔️-Identifies what the organization is intending to accomplish and
proposes the general end towards which an organization directs its efforts.
Objectives - Answer✔️✔️-Highly defined targets that require specific action with a shorter
time frame.
Strategies - Answer✔️✔️-Identified methods to achieve specific goals and are used to
carry out objectives. Long range plans
Performance Measures - Answer✔️✔️-The development and alignment of objectives and
mechanisms for measuring the accomplishments of objectives to support the strategic
goals of the organization. Something to evaluate against.
Evaluation - Answer✔️✔️-Monitoring the end results
Objectives should be: - Answer✔️✔️-SMART-Specific, measurable, assignable, realistic
and time based.
Types of performance measures - Answer✔️✔️-Demand, workload, efficiency and
effectiveness
Demand - Answer✔️✔️-A measure that assesses the severity of a problem or the scope
of work to be performed.
Workload - Answer✔️✔️-A measure that indicates the amount of work which must be
performed to accomplish a specific task.
Efficiency - Answer✔️✔️-A measure that compares resources used with results obtained.
,TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Effectiveness - Answer✔️✔️-A measure that determines how well a program or activity
meets an objective or fulfills a need.
Value-added benefits* - Answer✔️✔️-Takes into consideration quality, cost, service, TCO
(total cost of ownership) and continuity of supply.
Policy Manual - Answer✔️✔️-Manual that says how we must do it. Defines the general
parameters for the organization to follow in carrying out its responsibilities.
Procedure manual - Answer✔️✔️-Shows in great detail how to do the work. It functions to
not only provide guidance but to set out forms, process requirements ans steps for each
purchasing action.
Regulations - Answer✔️✔️-Statements by a governing body to implement, interpret or
prescribe law or policy.
Automated procurement management information systems - Answer✔️✔️-Saves
considerable time and effort, reduces overhead and improves schedule by eliminating
the repetitive clerical tasks associated with purchasing.
Enterprise Resource Planning Systems (ERP) - Answer✔️✔️-Business process software
systems that manage multiple management systems such as finance, accounting,
human resources, purchasing, and inventory.
Retention Schedule for documents* - Answer✔️✔️-Must save the following: "HAL"
Historical, Administrative and Legal
, TITLE: EMILLYCHARLOTTE 2024/2025 ACADEMIC PERIOD
OWNER: EMILLYCHARLOTTE
COPYRIGHT STATEMENT: ©2024 EMILLYCHARLOTTE. ALL RIGHTS RESERVED
FIRST PUBLISHED: SEPTEMBER 2024
Cooperative Purchasing - Answer✔️✔️-Two or more agencies combining their
requirements to obtain advantages of volume purchasing including administrative
savings.
Benefits of Cooperative purchasing - Answer✔️✔️-Provides lower prices for large
agencies volume purchases, lower cost to smaller entities, combines qualities so that
each entity gets a good value and reduces admin costs of purchasing.
Initial Steps to develop a Co-operative Purchasing Program - Answer✔️✔️-Discuss the
advantages, review agency policies and engage legal counsel to assess laws, develop
a whitepaper, research what other authorities are doing.
Cost Avoidance - Answer✔️✔️-Actions taken to avoid having to pay some sort of cost.
Also a dedicated effort on the part of the official to carefully analyze the agencies needs
to prevent unnecessary charges.
Cost Reduction - Answer✔️✔️-Occurs when the current price to be paid by the buyer is
lower than the previous price paid under similar procurement conditions generally as a
result of a favorable competitive market.
How to measure procurement performance - Answer✔️✔️-Effectiveness, efficiency,
projections and customer service
Effectiveness - Answer✔️✔️-How long it takes to process a request for procurement.
Efficiency - Answer✔️✔️-Defined as the ratio between inputs and outputs.
