GFEBS Spending Chain - Purchase Order Questions and Answers | Latest Update | 2024/2025 | Already Passed
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GFEBS Spending Chain - Purchase Order
Institution
GFEBS Spending Chain - Purchase Order
GFEBS Spending Chain - Purchase
Order Questions and Answers | Latest
Update | 2024/2025 | Already Passed
What is the purpose of a purchase order in the spending chain?
The purpose of a purchase order is to formally request goods or services from a supplier and
to outline the terms of the pu...
GFEBS Spending Chain - Purchase
Order Questions and Answers | Latest
Update | 2024/2025 | Already Passed
What is the purpose of a purchase order in the spending chain?
✔✔ The purpose of a purchase order is to formally request goods or services from a supplier and
to outline the terms of the purchase.
How does a purchase order affect the financial management process?
✔✔ A purchase order helps manage expenses by documenting and controlling commitments and
expenditures.
What information is typically included in a purchase order?
✔✔ A purchase order typically includes the description of items or services, quantities, prices,
delivery dates, and terms and conditions.
Why is it important to review a purchase order before approval?
✔✔ Reviewing a purchase order ensures that all details are accurate, and that it complies with
procurement policies and budgetary constraints.
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, How does a purchase order contribute to budget control?
✔✔ A purchase order contributes to budget control by documenting anticipated expenditures and
preventing overspending.
What is the role of a purchase order in the receiving process?
✔✔ A purchase order serves as a reference for verifying the receipt of goods or services against
what was ordered.
What should be done if there is a discrepancy between the purchase order and the received
goods?
✔✔ Discrepancies should be reported to the supplier and resolved through adjustments or
corrective actions based on the purchase order.
How does the purchase order process support financial accountability?
✔✔ The purchase order process supports financial accountability by providing a clear record of
procurement activities and expenditures.
What steps are involved in creating a purchase order?
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