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Contract Development Course (CTCD) Exam Questions and Answers
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Contract Development Course (CTCD) Exam Questions and Answers
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Contract Development Course (CTCD)Exam Questions and Answers
RFO - Answer -state agency must issue a written, open and competitive request for
offers; used for IT only.
RFQ - Answer -solicitation method more like an application process, where it is very
clear what is expected from the vendor.
RFQ - Answer -price is negotiated after the selection of preferred respondents is made
by the agency based on how well the respondents met the published qualifications.
RFA - Answer -not a sanctioned method for procuring goods and services from a
vendor.
RFA - Answer -used for grant applications in which the grants are tied to designated
funds and for a specific purpose.
RFA - Answer -must specify evaluation criteria that will determine which applications are
funded and any other information that is needed to submit an application.
Uniform Grant Management Standards (UGMS) - Answer -established to promote the
efficient use of public funds by providing awarding agencies and grantees a
standardized set of financial management procedures and definitions by requiring
consistency among grantor agencies in their dealings with grantees. These standards
must be considered in all RFAs.
Interagency Cooperation Agreements (IAC) - Answer -Means by which state agencies
may procure goods or services from another state agency without going through a
competitive procurement process.
Interagency Transaction Voucher (ITV) - Answer -used to transfer funds held in the
State Treasury between two state agencies
Interagency Cooperation Agreements (IAC) - Answer -should have a fixed term which
can be extended by entering into a new agreement.
,CPA's Fiscal Management Division - Answer -where one should seek with any
questions or for guidance regarding funding and payment
Interagency Transaction Voucher (ITV) - Answer -must be accompanied by a Recurring
Transaction Index (RTI)
Purchase Order (PO) - Answer -most commonly used to remit payment to vendors
Commercial Credit Card - Answer -mainly used for transactions that require payment
upfront
Commercial Credit Card - Answer -form of payment that must be issued under the SPD
contract
Commercial Credit Card - Answer -may be used to pay for the purchase of commodities
and services for dollar amounts within an agency's delegated purchasing authority.
Kick-Off Meeting - Answer -Meeting of key stakeholders such as the contract developer,
end-user, SME, contract manager, legal personnel and informational technology
representatives to discuss key components for full administration of the contract from
solicitation to award and eventual management.
Procurement Lead Time - Answer -the interval between a decision to purchase a good
or service to when the contract is awarded.
180 days - Answer -suggested procurement lead time
Internal Calendar - Answer -must be included in the CAP
Specifications - Answer -part of a solicitation that describe the work to be performed or
goods to be delivered.
Inadvertently restrictive specifications - Answer -can result in few or no vendor
responses
Performance based Specifications - Answer -focus on outcomes or results rather than
the process in which the goods and services are produced.
Restrictive Specifications - Answer -can reduce competition
Design Specifications - Answer -outline exactly how the contractor must perform the
service or how the produce is made
Performance based specifications - Answer -allow respondents to bring their own
expertise, creativity, and resources to the bid process without restricting them to
predetermine methods or detailed processes.
,Milestones - Answer -must be included when a project or service is being solicited and
helps both parties have an understanding of what constitutes completion and
acceptable performance of the contract.
Deliverables - Answer -outputs or end-products of the contract and are evidence of a
contractor's performance in meeting the contract requirements.
Performance Requirements - Answer -define the expected outcome of a particular
service or delivery
Reports - Answer -a type of deliverable that may assist the contract manager in
assessing progress and monitoring performance.
Progress reports - Answer -help the contractor and agency to correct or re-evaluate the
work performed before it goes to far in the wrong direction.
Financial reports - Answer -help the agency keep documentation to ensure the
contractor is complying with the financial terms of the contract (e.g., invoices to
subcontractors and timesheets)
Performance Requirements - Answer -define the expected outcome of a particular
service or delivery and must be included in solicitations
Risk Mitigation Measures - Answer -implementing, analyzing and utilizing the correct
financial data, insurance, warranties, maintenance agreements, and service level
agreements can ensure protection for the state must issues arise within or as a result of
the contract.
Capacity to Perform and Financial Capability - Answer -includes an assessment of
financial capability, but also other items such as qualifications, experience and size of
operations.
Insurance - Answer -to further mitigate risk, ensuring the contractor
Insurance - Answer -will protect an agency from issues that may arise during or as a
cause of the contract
Warranties and Maintenance - Answer -protect against somewhat expected levels of
risk, such as equipment defects or a guarantee of the quality of a service or product
Warranty - Answer -promise made by a seller to a buyer that is legally enforceable. May
be expressed or implied and is legally binding.
Warranties - Answer -intended to protect a buyer against poor workmanship, intellectual
property violations of 3rd parties, malfunctioning products and debts.
, Maintenance Agreement - Answer -must be included in a solicitation when it is for heavy
equipment, IT commodities, or other machine subject to routine maintenance.
Limitations of Liability Clauses (LOL) - Answer -risk mitigation measure used to limit
potential breach-of-contract damages. Limited to foreseeable damages (direct
damages)
Limitations of Liability Clauses (LOL) - Answer -used to alter the extent of liability
otherwise recoverable at common law
Remedies - Answer -specified in the contract to provide much needed protection for the
contracting agency
Examples of Remedies - Answer -Liquidated Damages
Compensatory Damages - when can tie a dollar value to the damage.
Restitution Damages
Equitable Remedies
Punitive Damages
Nominal Damages
Termination - Answer -not ideal for agencies because it would require a new
procurement
Licensing and Certification Requirements - Answer -If service requires license or
certification, must include this in the solicitation
Licensing and Certification Requirements - Answer -Vendors maintain license and/or
certification throughout the life of the contract
Clear pricing structure - Answer -a structure that will help contract developers to create
a foundation for evaluation and/or negotiations
Price Research - Answer -Prices set or regulation by law
Catalog prices
Market prices
Historical prices
Industry standards or federal requirement (FDA, DOT, USDA) and other standards that
directly affect pricing
Most Common Pricing Structures - Answer -Firm Price
Unit Prices
Lump Sum
Time and Materials
License Fees
Budget-Based Pricing
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