CMCA - Meetings Questions and Answers New (2025/2026) Solved 100% Correct
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Course
CMCA - Meetings
Institution
CMCA - Meetings
The manager's role at a BOD meeting - ️️1) Manager as support staff
2) Professional advisor
3) Facilitate Meeting
The board president's primary responsibilities at a meeting - ️️- open the meeting
on time & announce quorum
- follows the agenda
- keeps discussions focused on the matter...
CMCA - Meetings
The manager's role at a BOD meeting - ✔️✔️1) Manager as support staff
2) Professional advisor
3) Facilitate Meeting
The board president's primary responsibilities at a meeting - ✔️✔️- open the meeting
on time & announce quorum
- follows the agenda
- keeps discussions focused on the matter at hand
- establishes time frame
Notice of meeting - ✔️✔️(NOTICE OF BOD MEETING) sent to board members at least
one week prior to meeting with supporting agenda; owners should receive schedule at
least once a year.
Financial Report - ✔️✔️report on financial condition and activities; includes: general
ledger, variance, accounts payable, income statement and balance sheet.
Executive Session - ✔️✔️closed forum, not open to residents; used to discuss
sensitive items: contracts, delinquencies, lawsuits, personnel, gov. docs violations
Action Item List - ✔️✔️list of actions to be taken prior to next meeting
Agenda - ✔️✔️order of business - meeting management tool
Amend Abstention - ✔️✔️A person does not vote or cast a ballot a motion -
✔️✔️modifies another motion, 3 basic forms:
- insert or add words/paragraphs
- strike out words/paragraphs
- strike out words, insert/add others or completely redo motion.
ballot - ✔️✔️means for voting secretly
Committee Report - ✔️✔️highlights matters to be decided and recommendations by
the committee; includes supporting research.
Debate - ✔️✔️held during an election when candidates are vying for the same position.
Majority - ✔️✔️more than 50%
, Management report - ✔️✔️report on the association's current management and
administrative activities.
Minutes - ✔️✔️documents decisions made; permanent record of positions and actions
taken by the BOD.
Motion - ✔️✔️formal proposal stating the association (BOD) took certain action
Parliamentary procedure - ✔️✔️a set of rules for conduct at meetings; most popular
version is "Robert's Rules of Order".
Plurality - ✔️✔️gets more votes than any others; doesn't have to be the majority.
Proxy - ✔️✔️giving somebody else the right to vote; or counted for quorum proposes
only.
Quorum - ✔️✔️number of residents required to be present to transact business legally;
established in the association's by-laws.
Robert's Rules of Order - ✔️✔️a book that provides common rules and procedures for
deliberation and debate in order to place the whole membership on the same footing
and speaking the same language.
Second a motion - ✔️✔️required support from one other member
Table a motion - ✔️✔️set aside for future consideration
Postpone a motion - ✔️✔️delayed decision for a specific time
Management plan - ✔️✔️goals & objectives approved by the BOD; yearly cycle of
tasks
Call the question - ✔️✔️discussion needs to stop, a question needs to be asked, cut off
debate and vote.
Special Meeting - ✔️✔️devoted to s specific issue; when by-laws require a vote by the
owners
Absentee ballot - ✔️✔️a means of voting when you cannot be present
Directed Proxy - ✔️✔️proxy can vote for a specific purpose
Contents of the minutes: - ✔️✔️1) Type of meeting - regular or special
2) Name of Group
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