CMCA Exam Questions & Answers 2024/2025
Section 1: Meetings - ANSWERS
Table a motion - ANSWERSIncomplete items on the agenda should be rescheduled for another meeting.
Robert's Rules of Order - ANSWERSProvides common rules and procedures for deliberation and debate in order to place the ...
Table a motion - ANSWERSIncomplete items on the agenda should be rescheduled for another meeting.
Robert's Rules of Order - ANSWERSProvides common rules and procedures for deliberation and debate
in order to place the whole membership on the same footing and speaking the same language
Timed agenda - ANSWERSLimits the amount of time focused on specific areas, so as to move the
meeting along at a more thorough and prompt pace
Second a motion - ANSWERSOnce the motion has been proposed, consideration by the assembly occurs
only if another member of the body immediately concurs with the motion
Amend a motion - ANSWERSA motion is used to modify another motion. Takes three basic forms:
inserting or adding words, striking out words, striking out and inserting or substituting a paragraph for
another
Ballot - ANSWERSDevice used to record choices made by voters
Quorum - ANSWERSis the number of members required to be present to transact business legally
Proxy - ANSWERSFunction or power of a person authorized to act or vote in place of another resident
who could not be present
Plurality - ANSWERSAwards the election to the candidate with the most votes, regardless of whether or
not they received the majority established in the association's by-laws
,Committee report - ANSWERSReports should highlight matters to be decided and recommendations by
the committee. Supporting research should be included in the reports. Committees need to clearly state
the actions they are asking the board.
Debate - ANSWERSDuring an elections, a formal discussion involving opposing candidates vying for the
same position.
Executive session - ANSWERSWhen a board must hold a discussion or make decisions of a sensitive
nature.
Financial report - ANSWERSreport on the community's fiscal condition
Parliamentary procedure - ANSWERSThe body of rules, ethics, and customs governing meetings and
other operations.
Minutes - ANSWERSMeeting document the decisions made during the meeting. This provides a
permanent public record of positions and actions taken by the board.
Majority - ANSWERSOver 50% of the votes needed to win an election. The majority vote can come from
those owners who tend the meeting, in person, or by proxy, to decide all matters except special issues.
Motion - ANSWERSA formal proposal stating that the association took a certain action.
Notice of meeting - ANSWERSAn official announcement that a meeting will take place, which should be
sent in writing to board members at least a week before a meeting.
Management report - ANSWERSReport on the association's current management and administrative
activities.
Absentation - ANSWERSWhen a participant in a vote either does not go to vote or, in parliamentary
procedure, is present during the vote, but does not cast ballot. May be used to indicate the voting
individual's ambivalence or mild disapproval. They do not count in tallying the vote and attend the
meeting to constitute a quorum.
, Action item list - ANSWERSa documented event, task, activity, or action that needs to take place. Usually
documented in the meeting minutes and are recorded in the task list of the group. At the next meeting
the action item list is reviewed by the group and at the meeting the facilitator will check the status of
these items.
Agenda - ANSWERSa list of meeting activities in the order in which they are to be taken up, beginning
with the call to order and ending with the adjournment.
Section 2: Governance and Legal Issues - ANSWERS
Planned community - ANSWERSthe most common type of community association, where an owner owns
his or her lot and/or living unit and the community owns any common areas, such as tennis courts and
roads for the use and benefit of the lot owners
Fiduciary duty - ANSWERSrequires director to act in the best interests and for the benefit of the
corporation, this the community as a whole. This has two components: the members are required to
avoid conflicts of interest and acting out of self-interest, and the members are also required to act as
reasonable people in managing the association's affairs.
Alternative dispute resolution - ANSWERSMediation, arbitration and other ways of resolving conflicts
with the help of a specially trained neutral third party without the need for a formal trial or hearing.
Hierarchy of authority - ANSWERSRules and architectural guidelines may not contradict or be in conflict
with the legal sources that take precedence over them. Although rules and architectural guidelines are
lower in authority for community associations, they may clarify and expand a community's governing
documents-but may not conflict with the other governing documents.
Management ethics - ANSWERSthe specific choices to be made by an individual in his or her
relationships with others. The assumptions is that the special expertise held by the members of the
profession holds them to a high standard of trust by others.
Appeal - ANSWERSa request for a review of a case by the higher authority- if permitted by the governing
documents or statute.
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