FCCM CERTIFICATION EXAM
QUESTIONS WITH CORRECT
ANSWERS
Three Categories of Purchase - Answer-Competitive Solicitation (Cat 2 35k or higher)
Emergency Purchases (non competitive)
Exceptional Purchases (non-competitive ie: RESPECT, PRIDE, STC, ACS, SINGLE
SOURCE, EXEMPT)
3 Payment Methods - Answer-Cost Reimbursement (provider submits reimbursement
request for allowable costs)
Fixed Price (specific payment intervals ie. monthly)
Fixed Rate (Payments based on fixed rate (hourly, per unit)
Two elements of the Contract File - Answer-Procurement File (everything related to
procurement)
Contract Docs (everything after procurement)
When delaying procurement would cause a substantial loss to the state or immediate
danger to public health and safety, this is the definition of an ____ purchase. - Answer-
Emergency
How much time do you have to put in a written intent to protest after seeing a post in the
VBS? - Answer-72 hours
When is the formal written protest due? - Answer-10 days
Florida Accountability Contract Tracking System (FACTS) - Answer-All agencies have
30 days to upload all agreemnts to this system. Contract managers can search
DETAILS, DOCUMENTS, DELIVERABLES, PAYMENTS and AUDITS.
A best practice meeting between the state and the provider - Answer-Provider on
boarding meeting. Use EXPLICIT, CLEAR, DOCUMENTED communication. FIRST
opportunity to provide tech assistance and communicate with provider. Contract
manager responsible for setting up meeting. NEVER used to impose additional
requirements. Meeting summary must be prepared for contract file including
actions/persons responsible.
An ongoing process that ensures compliance and completing deliverables. - Answer-
Monitoring
, Best way to get direct info from end users - Answer-Client Surveys
Best way to interview staff, records, witness provider operations first hand. - Answer-On
site review
4 Monitoring Tools - Answer-Client Surveys, On Site Reviews, Periodic Contact,
Provider/Audit reports
Two types of monitoring - Answer-Programmatic and Fiscal
___ monitoring focuses on compliance, scope of work performed,deliverables met,
program goals acheived. - Answer-Programmatic
Common problems with programmatic monitoring - Answer-Services done prior to
execution, insufficient documentation, clients ineligible for program.
___ monitoring makes sure expenditures are in accordance with applicable laws,
authorized by contract, directly related to project, match requirements met, separated
bank accounts. - Answer-Fiscal
Common Problems with Fiscal Monitoring - Answer-Insufficient support documentation,
expenditures not related to agreement, or unsupported consultant rates.
Considerations when developing a monitoring plan - Answer-Which providers need
most help, most efficient use of resources, risk assessment.
Risk assessment factors to consider for monitoring plan - Answer-Types of service, past
provider performance, fiscal requirements of the contract. All contracts carry some
degree of risk!
The ___ plan ensures the provider is meeting their responsibilities according to the
contract. - Answer-Monitoring
A ____ tool helps formally document monitoring activity (who, what, when, where
monitoring occurs) as part of public record. - Answer-monitoring
The Procurement officer _____ serve on the evaluation team. - Answer-Should Note
What three methods can be used to respond to vendor questions while a solicitation is
active? - Answer-Pre-Response Conference
Written Q and A period
Directly contact procurement officer
A ___ analysis is required for all non-competitive contracts. - Answer-Cost
Documentation should be... - Answer-Sufficient, Reliable, Relevant
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