FCCM TRAINING COURSES QUESTIONS AND ANSWERS
Who must the oversight team notify if the contract scope is significantly changed or the cost of the contract is already $10 mil and is increased by 5%? - Answer-agency head, department, office of policy and budget (governor's office) and the legislativ...
Who must the oversight team notify if the contract scope is significantly changed or the
cost of the contract is already $10 mil and is increased by 5%? - Answer-agency head,
department, office of policy and budget (governor's office) and the legislative
appropriations committee
The term "contract manager" refers to both - Answer-contract and grant managers
The procurement file is created in stages _____ - Answer-1-6
The contract file includes - Answer-the procurement file and all relevant information
related to the contract from the time awarded to closeout.
Formal documents:
original contract/grant
amendments
renewals
bonds
insurance
day to day management documents:
performance docs
correspondence
payment docs
contract monitoring
deliverables
subcontractor approvals
Contract audits occur once every _______. - Answer-3 years
Contract and procurement documents must be posted into FACTS within ______ days
of execution - Answer-30
Contract managers can use FACTS to view - Answer-deliverables
payments
documents
audits
Provider onboarding meeting - Answer-The first meeting between the provider and the
agency. This meeting is held as soon as the contract is executed. The first opportunity
to provide technical assistance to the provider.
, The contract manager's role at the provider onboarding meeting is to... - Answer--
establish time and place
-prepare agenda
-notify the appropriate parties
-prepare a meeting summary for the contract file
The onboarding meeting summary must include... - Answer--method of delivery of
invoices
-list of attendees
-action items (including names and due dates)
Monitoring includes - Answer--verifying receipt of contractual services
-certifying quality of services
-validating pricing
-managing contractual changes
-enforcing contract terms
Two types of monitoring - Answer-programmatic and fiscal
Programmatic monitoring - Answer-Determines the provider's compliance with the
contract's terms and conditions and requirements for delivery of services
Fiscal monitoring - Answer--determines if state funds have been accounted for and
used appropriately by provider
When the total cost of needed commodities exceeds $35K, the solicitation must be... -
Answer-competitive (unless there are extenuating circumstances)
If a vendor has questions about a solicitation, who should they contact? - Answer-
Procurement officer
The criteria listed for evaluating a solicitation should be listed... - Answer-in the
solicitation itself
You cannot be a contract manager for a vendor who employed you within the last ____
years. - Answer-5
For non-competitive procurements over a Cat 2, you must attest in writing that... -
Answer-You have no interest in the entities evaluated and selected.
If you have a state-funded project, you must make a recipient/subrecipient vs.
_________ determination - Answer-Vendor
Participants in the development of a solicitation.... - Answer-Cannot respond to a
solicitation
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