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Records Management Final Exam Questions and Answers 100% Pass

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Records Management Final Exam Questions and Answers 100% Pass Dictionary arrangement - a filing arrangement in which all entries are in alphabetic order Direct Access - a method of access to records without reference to an index of other finding aid Subject records management - an alphabetic ...

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  • February 4, 2025
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  • Exam (elaborations)
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  • Records Management
  • Records Management
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BrittieDonald
Records Management Final Exam
Questions and Answers 100% Pass


Dictionary arrangement - ✔✔a filing arrangement in which all entries are in alphabetic

order


Direct Access - ✔✔a method of access to records without reference to an index of other

finding aid


Subject records management - ✔✔an alphabetic system of storing & retrieving records

by their subject or topic


Inspecting - ✔✔checking a record to determine whether it is ready to be filed


Relative Index - ✔✔a dictionary type listing of all possible words & combinations of

words by which records may be requested


Numeric Index - ✔✔a current list of all files by the file numbers


Name Index - ✔✔a listing of all correspondent's names stored in a subject file


Alphabetic Index - ✔✔a reference to a numeric file, organized alphabetically, that is

used when the name or subject is known but not the assigned number




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, Nonconsecutive numbering - ✔✔a system of numbers that has blocks of numbers

omitted


Alphanumeric coding - ✔✔a coding system that combines letters and numbers, in

combination with punctuation marks, to develop codes for classifying & retrieving

information


Middle-digit storage - ✔✔a numeric storage method in which the middle digits are

used as the primary division for organizing the filing system.


Block-numeric coding - ✔✔a coding system based on the assignment of number ranges

to subjects


Duplex-numeric coding - ✔✔a coding system using numbers (sometimes letters) with 2

or more parts separated by a dash, space or comma


Consecutive numbering method - ✔✔a method which consecutively numbered records

are arranged in ascending number order - from the lowest to highest


Decimal-numeric coding - ✔✔a numeric method where records are classified by subject

in units of ten & coded for arrangement in numeric order


What is one way to expand subject files? - ✔✔by adding subdivisions to main subject

titles




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